Guidance

Notarial and documentary services guide for Mongolia

Documents, certificates, letters and notes available at British Embassy in Mongolia.

Overview

The British consulate can provide a range of notarial and documentary services for British nationals in Mongolia. Where local notaries can provide services, the British consulate will not provide them. In many cases local notaries or lawyers can provide services more cheaply, quickly and conveniently.

You must make an appointment for each service you require. Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the local town hall, registry office, tax authorities, immigration office or another authority either in Mongolia, the UK or a third country.

Services we provide in Mongolia

Consular staff in Mongolia can:

  • administer an oath, affirmation or affidavit
  • witness a signature
  • make a certified copy of a document
  • unite documents
  • prepare a document in English or the local language
  • legalise a document

For information about documents relating to marriage, such as a certificate of no impediment (CNI) and affirmations or affidavits of marital status, see getting married abroad.

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees. See the full list of consular fees

Payment

We accept payment by cash in the local currency on the day of the appointment.

Proof of address and identity

For all appointments for notarial services you will need to bring acceptable proof of your identity and address. We accept passports or national identity cards as proof of identity.

Administer an oath, affirmation or affidavit

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer.

The consulate will not draft documents for you. First check with the consulate what format they need and then have the document drawn up or checked by a professional.

What you will need to bring with you:

  • The oath, affirmation or affidavit that you will swear or affirm

  • The correct fee – see the list of fees and

  • Proof of identity/address

Book an appointment to adminster an oath affirmation or affidavit at the British Embassy in Ulaanbaatar

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment as we will not draft documents for you. We do not handle wills or probate, or witness deed polls.

Please do not sign the document before your appointment.

What you will need to bring with you:

  • The document that you will sign before a witness

  • The correct fee – see the list of fees

  • Proof of identity/address

Book an appointment to witness a signature at the British Embassy in Ulaanbaatar

Make a certified copy of a document

This service is for customers who need certified photocopies of British passports, Home Office registration/naturalisation certificates, UK educational documents (only those that have been issued in the UK by a recognised institution and are listed on the Legalisation Office website), British driving licences (both the plastic card and paper document are required) and British divorce decrees.

What you will need to bring with you:

  • The document that you need a certified copy of

  • The correct fee – see the list of fees

  • Proof of identity/address

Book an appointment to make a certified copy of a document at the British Embassy in Ulaanbaatar

Unite documents

This service joins documents together using ribbon and a seal and is usually only needed for legal reasons.

What you will need to bring with you:

  • The documents to be united

  • The correct fee – list of fees

  • Proof of identity/address

Book an appointment to unite documents at the British Embassy in Ulaanbaatar

Prepare a document in English or the local language

This service is for customers who require a signed and stamped version of one of our standard letters.

In a limited number of cases consular staff can write a statement of fact (‘preparing a certificate’) to help British nationals with various local authorities. The wording must be cleared with the Foreign and Commonwealth Office in London, which means these documents will take longer to prepare.

We can only provide this service if we have proof that the wording/content you require is correct and unambiguous. This service is provided at the discretion of consular staff and we can refuse to provide it. Please contact the consulate before making an appointment.

We can prepare these documents in English or in the local language. Please ensure you select the correct service and note the difference in fees.

What you will need to bring with you:

  • Original written evidence to support your request for a letter from the consulate

  • The correct fee – list of fees

  • Proof of identity/address

Book an appointment to prepare a document in English at the British Embassy in Ulaanbaatar

Legalise a document

This service is for customers who require confirmation that the signature, seal or stamp on a document is genuine. It does not certify the authenticity of a document or give approval of its content. UK public documents can be legalised by the Legalisation Office.

You may need need to get a document originating in Mongolia legalised by the Ministry of Foreign Affairs before it can be legalised by the British consulate.

What you will need to bring with you:

  • The document to be legalised

  • The correct fee – see the list of fees

  • Proof of identity/address

Book an appointment to legalise a document at the British Embassy in Ulaanbaatar

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the embassy / consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British embassy / consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy/consulate will be accepted.

Feedback

For feedback on our services, please email feedback.consular.services@fco.gov.uk or for more detailed information visit our complaints procedure.

Published 5 April 2013
Last updated 2 June 2015 + show all updates
  1. Consular services and guide to booking appointments amended,
  2. First published.