Guidance

Notarial and documentary services guide for Indonesia

Documents, certificates, letters and notes available at the British Embassy in Indonesia.

Overview

The British Embassy Jakarta and British Consulate Bali can provide a range of notarial and documentary services for British nationals in Indonesia.

Where local notaries can provide services, the British Embassy Jakarta and British Consulate Bali will not provide them. In many cases, local notaries or lawyers can provide services more cheaply, quickly and conveniently.

You must make an appointment for each service that requires your personal attendance. Use the links after each service to make an appointment.

For some services, you must do both of the following before your appointment can be confirmed (please see individual service descriptions for guidance on which services apply):

  • send required documentation to the British Embassy Jakarta for review
  • make payment to the British Embassy Jakarta

If you’re booking an appointment at the British Consulate in Bali, you must send copies of any required documentation and make your payment , to the British Embassy Jakarta before your appointment. The British Consulate Bali cannot take payment directly.

Services we provide in Indonesia

Jakarta

Consular staff at the British Embassy Jakarta can:

  • administer an oath, affirmation or affidavit
  • witness a signature
  • legalise a signature
  • make a certified copy of a document
  • unite documents
  • prepare a document in English or the local language
  • provide copies of birth and death registrations (restrictions apply)

For information about documents relating to marriage, such as affirmations or affidavits of marital status, see getting married abroad.

Bali

Consular staff at the British Consulate Bali can:

  • administer an oath, affirmation or affidavit
  • witness a signature

For information about documents relating to marriage, such as affirmations or affidavits of marital status, see getting married abroad.

What to bring to your appointment

See the individual services below for details of supporting documents to bring to your appointment. Make sure you have acceptable proof of identity.

Payment

For services provided in Jakarta, we accept payment via Visa or MasterCard (credit/debit card) or cash in Indonesian rupiah on the day of your appointment.

For services provided at the British Consulate in Bali, you must make your payment to the British Embassy Jakarta prior to attending your appointment. You cannot make your payment directly to the Consulate. See our full list of consular fees.

Proof of identity

For all appointments for notarial services you will need to bring acceptable proof of your identity. We accept passports or national identity cards as proof of identity.

Administer an oath, affirmation or affidavit (including marriage)

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer.

You may need to make an affirmation or affidavit of marital status in order to get married in Indonesia. See getting married abroad to find out what you need to do. For marriage, we will provide the appropriate affirmation/affidavit template for you to complete in advance of your appointment. For all other oaths, the embassy will not draft documents for you. However, please check with us regarding the required format and the intended content before attending your appointment…

What you will need to bring with you for an oath, affirmation or affidavit:

If you’re booking an appointment at the British Consulate in Bali, you must make your payment, and send copies of any required documentation, to the British Embassy Jakarta at Consulate.Jakarta@fco.gov.uk before the appointment.

Book an appointment for an oath, affirmation or affidavit at the British Embassy Jakarta

Book an appointment for an oath, affirmation or affidavit at the British Consulate Bali

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment as we will not draft documents for you. We do not handle wills or probate, or witness deed polls.

Please do not sign the document before your appointment.

What you will need to bring with you:

  • the document that you will sign before a witness
  • British passport of the person whose signature is being witnessed
  • the correct fee - the fee is charged per signature

If you’re booking an appointment at the British Consulate in Bali, you must make your payment, and send copies of any required documentation, to the British Embassy Jakarta at Consulate.Jakarta@fco.gov.uk before the appointment.

Book an appointment for witnessing a signature at the British Embassy Jakarta

Book an appointment for witnessing a signature at the British Consulate Bali

Legalise a signature/document

Signature being legalised must be from our list of local lawyers, notaries and sworn translators, or an official of the Indonesian Ministry of Foreign Affairs (MFA).

Please note that this service is not a legalisation of the document, but a legalisation of the signature of the lawyer, notary, sworn translator or MFA official.

What you will need to bring with you:

  • the document containing the signature to be legalised
  • British Passport of person who is requesting the service
  • the correct fee - the fee is charged per signature

If the application for this service is made through a third party, the appointed person must bring the following to the appointment:

  • the document containing the signature to be legalised
  • your British Passport
  • the correct fee - the fee is charged per signature
  • a letter authorising the third party to make the application on your behalf
  • an original proof of their identity (KTP if Indonesian or Passport for other nationals)

Book an appointment for legalising a signature/document at the British Embassy Jakarta

Make a certified copy of a document

This service is for customers who need certified photocopies of British passports, UK educational documents (only those that have been issued in the UK by a recognised institution and are listed on the Legalisation Office website, British driving licences).

What you will need to bring with you:

  • the document to be copied (we cannot accept laminated documents)
  • proof of identity
  • the correct fee - the fee is charged per page

If the application for this service is made through a third party, the appointed person must bring the following to the appointment:

  • the document to be copied (we cannot accept laminated documents)
  • your British Passport
  • the correct fee - the fee is charged per page
  • a letter authorising the third party to make the application on your behalf
  • an original proof of their identity (KTP if Indonesian or Passport for other nationals)

We cannot make certified copies of documents issued by the General Registry Office in the UK.

Book an appointment for certified copies at the British Embassy Jakarta

Unite documents

This service can only be provided in conjunction with other services, for example: making a certified copy of a document or administering an oath/affidavits/declarations, and the document has more than one page. What you will need to bring with you:

  • the documents to be united
  • British passport of the person whose document is to be united
  • the correct fee

If the application for this service is made through a third party, the appointed person must bring the following to the appointment:

  • the documents to be united
  • your British Passport
  • the correct fee - the fee is charged per document
  • a letter authorising the third party to make the application on your behalf
  • an original proof of their identity (KTP if Indonesian or Passport for other nationals)

Book an appointment to unite documents at the British Embassy Jakarta

Prepare a document in English or the local language

In a limited number of cases, consular staff can write a statement of fact (‘preparing a certificate’) to help British nationals with various local authorities. The wording must be cleared with the Foreign and Commonwealth Office in London, which means these documents will take longer to prepare.

We can only provide this service if we have proof that the wording/content you require is correct and unambiguous. This service is provided at the discretion of consular staff and we can refuse to provide it. Please contact the British Embassy Jakarta before making an appointment.

We can prepare these documents in English or in the local language. Please ensure you select the correct service and note the difference in fees.

What you will need to bring with you:

  • the wording or content and proof it is correct and unambiguous
  • proof of identity
  • the correct fee

If the application for this service is made through a third party, the appointed person must bring the following to the appointment:

  • the wording or content and proof it is correct and unambiguous
  • your British Passport
  • the correct fee - the fee is charged per letter
  • a letter authorising the third party to make the application on your behalf
  • an original proof of their identity (KTP if Indonesian or Passport for other nationals)

For documents in English: Book an appointment to prepare a document in English at the British Embassy Jakarta

For documents in the local language: Book an appointment to prepare a document in another language at the British Embassy Jakarta

Copies of Birth and Death Certificates

We no longer facilitate birth and death registration. Register a birth or register a death.

If you need to obtain a certified copy of a birth or death certificate registered with the British Embassy in Jakarta, please refer to this page (Order a copy of a birth, death or marriage certificate).

Services provided elsewhere

We no longer provide life certificates for British nationals claiming a British pension abroad. Please refer to the list of professionals who can witness a life certificate.

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the Embassy/Consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British Embassy/Consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the Embassy/Consulate will be accepted.

Published 22 April 2013
Last updated 25 May 2016 + show all updates
  1. Updated.
  2. Changes to notarial services for Bali updated
  3. First published.