Guidance

Notarial and documentary services guide for Indonesia

Documents, certificates, letters and notes available at the British Embassy in Indonesia.

ANNOUNCEMENT

With immediate affect we will no longer be offering notarial & document services. We have been working hard to provide a normal level of service to our customers but with the ever changing developments of COVID-19 we have to make adjustments to our services for the safety of both customers and staff.

If you think you have an urgent need for a notarial service, please contact +62 2123565200 (24/7, 365 days a year)

Overview

The British Embassy Jakarta and British Consulate Bali can provide a limited range of notarial and documentary services for British nationals in Indonesia.

Where local notaries can provide services, the British Embassy Jakarta and British Consulate Bali will not provide them. In many cases, local notaries or lawyers can provide services more cheaply, quickly and conveniently.

Services are provided in person and by postal application. You must make an appointment for each individual applicant that requires personal attendance. If you require more than one service please book one appointment only. Please use the relevant links to make an appointment.

Before booking you must make sure you have selected the correct service and that the document will be accepted by the relevant receiving authority. This could be the local district office, immigration office, ministries or another authority either in Indonesia and the UK or a third country.

The British Embassy Jakarta and British Consulate Bali are not responsible for any costs incurred through booking an appointment for a service that we cannot provide. If in doubt, please contact us for advice.

For some services, you must do both of the following before your appointment can be confirmed (please see individual service descriptions for guidance):

  • send required documentation to the British Embassy Jakarta for review
  • make payment to the British Embassy Jakarta

If you’re booking an appointment at the British Consulate in Bali, you must send copies of all required documentation and make your payment to the British Embassy Jakarta before your appointment. The British Consulate Bali cannot take payment directly.

Services we provide in Indonesia

Jakarta

Consular staff at the British Embassy Jakarta can:

  • administer an oath, affirmation or affidavit

For information about documents relating to marriage, such as affirmations or affidavits of marital status, see getting married abroad.

Bali

Consular staff at the British Consulate Bali can:

  • administer an oath, affirmation or affidavit

For information about documents relating to marriage, such as affirmations or affidavits of marital status, see getting married abroad.

What to bring to your appointment

See the individual services below for details of supporting documents to bring to your appointment. Make sure you have acceptable proof of identity.

Payment

For services provided in Jakarta, we accept payment via Visa or MasterCard (credit/debit card) or cash in Indonesian rupiah on the day of your appointment. Card payments are preferred.

For services provided at the British Consulate in Bali, you must make your payment to the British Embassy Jakarta prior to attending your appointment. You cannot make your payment directly to the Consulate. See our full list of consular fees.

Proof of identity

For all appointments for notarial services you will need to bring acceptable proof of your identity. We accept passports or national identity cards as proof of identity.

Administer an oath, affirmation or affidavit (including marriage)

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer.

You need to make an affirmation or affidavit of marital status in order to get married in Indonesia. See getting married abroad to find out what you need to do. If you plan to marry in Indonesia, it is your responsibility to check other documents required from the civil registry office or religious affairs office where you will marry. Each office has different requirements and embassy staff are unable to advise you which documents each individual office requires.

For marriage, we will provide the appropriate affirmation/affidavit template for you to complete in advance of your appointment. For all other oaths, the embassy will not draft documents for you. However, please check with us regarding the required format and the intended content before attending your appointment.

What you will need to bring the following with you for an oath, affirmation or affidavit:

Additional documents required for marriage affidavit/affirmation:

  • your passport and your partner’s proof of identity (KTP if your partner is Indonesian)
  • a decree absolute or final order or death certificate (if you’ve been divorced or widowed)
  • evidence if you’ve changed your name by deed poll

If you’re booking an appointment at the British Consulate in Bali, you must send copies of any required documentation and make your payment to the British Embassy Jakarta before the appointment. Please contact us using our contact form.

Services provided elsewhere

Legalising a signature or a seal

Legalisation is the official confirmation that a signature, seal or stamp on an official public document is genuine. UK public documents such as birth, death, marriage and divorce certificates can only be legalised by the Legalisation Office in the UK (this is also known as an apostille). More information on how to get your UK document legalised for use in Indonesia can be found on Steps for legalisation (PDF, 8.03KB, 1 page).

Please note that the UK does not require foreign documents to be legalised prior to use in the UK.

Life Certificate

We no longer provide life certificates for British nationals claiming a British pension abroad. Please refer to the list of professionals who can witness a life certificate.

If you have been requested to obtain a document from the British Embassy Jakarta or British Consulate Bali which is not listed above, please contact us for advice using our contact form.

UK birth, death & marriage certificates

Please visit General Register Office website to order a copy of a UK birth, adoption, death, marriage or civil partnership certificate. Certified copies of historical consular birth, marriage, civil partnership and death registrations can be ordered from the General Register Office.

It is possible to make a consular birth registration of an individual with an automatic claim to British citizenship at birth, born on or after 1 January 1983. Please see Register a birth abroad for advice on the process and costs. This is an optional service.

It is possible to make a consular death registration of a UK national who has died overseas on or after 1 January 1983. Please see Register a death abroad for advice on the process and costs. This is an optional service.

Local birth, death and marriage certificates

We do not provide a search of local documents service. If you need a copy of a local birth, death or marriage certificate you should contact the relevant local civil registry office where your document is issued.

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the Embassy/Consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British Embassy/Consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the Embassy/Consulate will be accepted.

Published 22 April 2013
Last updated 9 April 2020 + show all updates
  1. We added important announcement regarding COVID-19.

  2. removed services we don't provide anymore

  3. Updated.

  4. Changes to notarial services for Bali updated

  5. First published.