Guidance

Notarial and documentary services guide for Indonesia

Documents, certificates, letters and notes available at the British Embassy in Indonesia.

Overview

The British Embassy Jakarta and British Consulate Bali can provide a limited range of notarial and documentary services for British nationals in Indonesia.

Where local notaries can provide services, the British Embassy Jakarta and British Consulate Bali will not provide them. In many cases, local notaries or lawyers can provide services more cheaply, quickly and conveniently.

Services are provided in person and by postal application. You must make an appointment for each individual applicant that requires personal attendance. If you require more than one service please book one appointment only. Please use the relevant links to make an appointment.

Before booking you must make sure you have selected the correct service and that the document will be accepted by the relevant receiving authority. This could be the local district office, immigration office, ministries or another authority either in Indonesia and the UK or a third country.

The British Embassy Jakarta and British Consulate Bali are not responsible for any costs incurred through booking an appointment for a service that we cannot provide. If in doubt, please contact us for advice.

For some services, you must do both of the following before your appointment can be confirmed (please see individual service descriptions for guidance):

  • send required documentation to the British Embassy Jakarta for review
  • make payment to the British Embassy Jakarta

If you’re booking an appointment at the British Consulate in Bali, you must send copies of all required documentation and make your payment to the British Embassy Jakarta before your appointment. The British Consulate Bali cannot take payment directly.

Services we provide in Indonesia

Jakarta

Consular staff at the British Embassy Jakarta can:

  • administer an oath, affirmation or affidavit
  • witness a signature
  • make a certified copy of a British passport, UK educational certificate or UK driving licence
  • unite documents

For information about documents relating to marriage, such as affirmations or affidavits of marital status, see getting married abroad.

Bali

Consular staff at the British Consulate Bali can:

  • administer an oath, affirmation or affidavit
  • witness a signature

For information about documents relating to marriage, such as affirmations or affidavits of marital status, see getting married abroad.

What to bring to your appointment

See the individual services below for details of supporting documents to bring to your appointment. Make sure you have acceptable proof of identity.

Payment

For services provided in Jakarta, we accept payment via Visa or MasterCard (credit/debit card) or cash in Indonesian rupiah on the day of your appointment. Card payments are preferred.

For services provided at the British Consulate in Bali, you must make your payment to the British Embassy Jakarta prior to attending your appointment. You cannot make your payment directly to the Consulate. See our full list of consular fees.

Proof of identity

For all appointments for notarial services you will need to bring acceptable proof of your identity. We accept passports or national identity cards as proof of identity.

Administer an oath, affirmation or affidavit (including marriage)

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer.

You need to make an affirmation or affidavit of marital status in order to get married in Indonesia. See getting married abroad to find out what you need to do. If you plan to marry in Indonesia, it is your responsibility to check other documents required from the civil registry office or religious affairs office where you will marry. Each office has different requirements and embassy staff are unable to advise you which documents each individual office requires.

For marriage, we will provide the appropriate affirmation/affidavit template for you to complete in advance of your appointment. For all other oaths, the embassy will not draft documents for you. However, please check with us regarding the required format and the intended content before attending your appointment.

What you will need to bring the following with you for an oath, affirmation or affidavit:

Additional documents required for marriage affidavit/affirmation:

  • your passport and your partner’s proof of identity (KTP if your partner is Indonesian)
  • a decree absolute or final order or death certificate (if you’ve been divorced or widowed)
  • evidence if you’ve changed your name by deed poll

If you’re booking an appointment at the British Consulate in Bali, you must send copies of any required documentation and make your payment to the British Embassy Jakarta before the appointment. Please contact us at Consulate.Jakarta@fco.gov.uk.

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment as we will not draft documents for you. We do not handle wills or probate, or witness deed polls.

Please do not sign the document before your appointment.

What you will need to bring with you:

  • the document that you will sign before a witness
  • British passport of the person whose signature is being witnessed
  • the correct fee - the fee is charged per signature

If you’re booking an appointment at the British Consulate in Bali, you must send copies of any required documentation and make your payment to the British Embassy Jakarta before the appointment.

Please contact us at Consulate.Jakarta@fco.gov.uk

Make a certified copy of British passport, UK educational certificate or UK driving licence

This service is for British nationals who need certified photocopies of British passports, certain UK educational documents (issued in the UK by a recognised institution as listed on the Legalisation Office website) and a valid British driving licence (both the plastic photo card and valid paper driving license). Please note that the old paper Part 2 of the UK driving license has been discontinued. However, paper driving licences issued before the photo card was introduced in 1998 remain valid meaning we are able to only make a certified copy of the paper counterpart if issued before 1998.

We cannot make certified copies of documents issued by the General Registry Office in the UK. If you require a certified copy of your UK birth, marriage or death certificates, these can be obtained from the relevant General Register Office in the UK.

Please note this service is available to British Nationals only. If you hold a UK degree and are not a British National, we cannot provide you with a certified copy. You must follow the three step legalisation process to use your degree certificate in Indonesia (see‘services provided elsewhere’ below). The certified copy of a British passport we provide does not verify your identity or nationality. If you require such a document, you should contact a lawyer or notary public.

What you will need to bring with you:

  • the document to be copied (Note - we cannot accept laminated documents)
  • proof of identity
  • the correct fee - the fee is charged per page

If the application for this service is made through a third party, the appointed person must bring the following to the appointment:

  • the document to be copied (Note - we cannot accept laminated documents)
  • your British Passport
  • the correct fee - the fee is charged per page
  • a letter authorising the third party to make the application on your behalf
  • an original proof of their identity (KTP if Indonesian or Passport for other nationals)

Unite documents

This service can only be provided in conjunction with other services, for example: making a certified copy of a document or administering an oath/affidavits/declaration, and where the document consists of more than one page.

What you will need to bring with you:

  • the documents to be united
  • British passport of the person whose document is to be united
  • the correct fee

If the application for this service is made through a third party, the appointed person must bring the following to the appointment:

  • the documents to be united
  • your British Passport
  • the correct fee - the fee is charged per document
  • letter authorising the third party to make the application on your behalf
  • an original proof of their identity (KTP if Indonesian or Passport for other nationals)

Services provided elsewhere

Legalising a signature or a seal

Legalisation is the official confirmation that a signature, seal or stamp on an official public document is genuine. UK public documents such as birth, death, marriage and divorce certificates can only be legalised by the Legalisation Office in the UK (this is also known as an apostille). More information on how to get your UK document legalised for use in Indonesia can be found on Steps for legalisation (PDF, 8.03KB, 1 page) .

Please note that the UK does not require foreign documents to be legalised prior to use in the UK.

Life Certificate

We no longer provide life certificates for British nationals claiming a British pension abroad. Please refer to the list of professionals who can witness a life certificate.

If you have been requested to obtain a document from the British Embassy Jakarta or British Consulate Bali which is not listed above, please email us for advice at: Consulate.Jakarta@fco.gov.uk

UK birth, death & marriage certificates

Please visit General Register Office website to order a copy of a UK birth, adoption, death, marriage or civil partnership certificate. Certified copies of historical consular birth, marriage, civil partnership and death registrations can be ordered from the General Register Office.

It is possible to make a consular birth registration of an individual with an automatic claim to British citizenship at birth, born on or after 1 January 1983. Please see Register a birth abroad for advice on the process and costs. This is an optional service.

It is possible to make a consular death registration of a UK national who has died overseas on or after 1 January 1983. Please see Register a death abroad for advice on the process and costs. This is an optional service.

Local birth, death and marriage certificates

We do not provide a search of local documents service. If you need a copy of a local birth, death or marriage certificate you should contact the relevant local civil registry office where your document is issued.

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the Embassy/Consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British Embassy/Consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the Embassy/Consulate will be accepted.

Published 22 April 2013
Last updated 25 May 2016 + show all updates
  1. Updated.
  2. Changes to notarial services for Bali updated
  3. First published.