Guidance

Notarial and documentary services guide for Zambia

Letters and informative notes available at British High Commission in Zambia

Overview

The British High Commission Zambia can provide a limited range of document services for British nationals in Zambia.

For legal reasons, we cannot provide notarial services, administer oaths or take affidavits in Commonwealth countries. You should contact a local notary. A standard letter is available to confirm we do not offer these services in Zambia.

You must make an appointment for each service that requires your personal attendance. Please use the links after each service to make an appointment.

Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the local town hall, registry office, tax authorities, immigration office or another authority either in Zambia, the UK or a third country.

Services we provide in Zambia

Consular staff in Zambia can:

For information about documents relating to marriage, such as affirmations or affidavits of marital status, see getting married abroad.

If you can’t find the service you are looking for on this page, see other services provided by the British High Commission Zambia.

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees. See the full list of consular fees

Payment

We accept payment by Visa, Visa Electron, or MasterCard in the local currency on the day of the appointment.

Proof of address and identity

For all appointments for documentary services you will need to bring acceptable proof of your identity and address.

We accept passports or national identity cards as proof of identity.

Prepare a document in English

This service is for customers who require a signed and stamped version of one of our standard letters.

In a limited number of cases consular staff can write a statement of fact (‘preparing a certificate’) to help British nationals with various local authorities.

The wording must be cleared with the Foreign and Commonwealth Office in London, which means these documents will take longer to prepare.

We can only provide this service if we have proof that the wording/content you require is correct and unambiguous. This service is provided at the discretion of consular staff and we can refuse to provide it. Please contact the high commission before making an appointment.

What you will need to bring with you:

  • original written evidence to support your request for a letter from the consulate
  • the correct fee – see the list of fees and payment options
  • proof of identity/address

Book an appointment to prepare a document in English in Lusaka

Legalise a document

This service is for customers who require confirmation that the signature or seal on a document is genuine. It does not certify the authenticity of a document or give approval of its content. UK public documents can be legalised by the Legalisation Office.

What you will need to bring with you:

Other services we provide

Services provided elsewhere

We no longer witness life certificates for British nationals claiming a British pension abroad. Please refer to the list of people working in a recognised profession who can do this for you.

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the embassy / consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British embassy / consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy/consulate will be accepted.

Published 11 November 2015