Guidance

Notarial and documentary services guide for Kazakhstan

Documents, certificates, letters and notes available at the British Embassy Astana.

Overview

The British Embassy Astana can provide a range of notarial and documentary services for British nationals in Kazakhstan.

Where local notaries can provide services, the consular section of the British Embassy Astana will not provide them. In many cases UK notary public and local notaries or lawyers in Kazakhstan can sometimes provide these services more conveniently, quickly and cheaply than the British Embassy.

Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the local town hall, registry office, tax authorities, immigration office or another authority either in Kazakhstan, the UK or a third country.

Services we provide in Kazakhstan

Consular staff in Kazakhstan can:

  • administer an oath, affirmation or affidavit
  • witness a signature
  • make a certified copy of a document
  • unite documents
  • prepare a document in English or the local language

For information about documents relating to marriage, such as a certificate of no impediment (CNI) and affirmations or affidavits of marital status, see getting married abroad.

If you can’t find the service you are looking for on this page, see other services provided by the British Embassy Astana.

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees. See the full list of the consular fees.

Payment

We accept payment by Visa, Mastercard or cash in the local currency (Tenge). Please note that consular fees are not refundable. Refunds of consular fees are not given for certificates or notarial services that are not accepted by the requesting authority.

Proof of address and identity

For all appointments for notarial services you will need to bring acceptable proof of your identity and address. We accept passports as proof of identity. We accept passports, hotel registration cards as proof of your address.

Administer an oath, affirmation or affidavit

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer.

The consular section will not draft documents for you. First check with the consular section what format they need and then have the document drawn up or checked by a professional.

Only in certain circumstances the consular section may be able to administer an oath or affirmation. Customers are required to email an appointment request form and copies of their documents before a reservation can be confirmed.

What you will need to bring with you:

  • The oath, affirmation or affidavit that you will swear or affirm
  • The correct fee – see the list of fees and payment options]
  • Proof of identity/address – see what we will accept as proof

Book an appointment to administer an oath, affirmation or affidavit in Astana

Unite documents

This service joins documents together using ribbon and a seal and is usually only needed for legal reasons.

What you will need to bring with you:

  • The documents to be united
  • The correct fee – see the list of fees and payment options
  • Proof of identity/address – see what we will accept as proof

Book an appointment to unite documents in Astana

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment. We do not handle wills or probate, or witness deed polls.

Please do not sign the document before your appointment.

In certain circumstances the consulate may be able to witness your signature. Customers are required to email an appointment request form and copies of their documents before a reservation can be confirmed.

What you will need to bring with you:

  • The document that you will sign before a witness
  • Proof of identity/address – see what we will accept as proof
  • The correct fee – see list of fees and payment options

Book an appointment to witness a signature in Astana

Make a certified copy of a document

This service is for customers who need certified photocopies of British passports, Home Office registration/naturalisation certificates, British driving licences and British divorce decrees.

UK educational documents (only those that have been issued in the UK by a recognised institution and are listed on the Legalisation Office website. This service is provided at the discretion of consular staff and we can refuse to provide it. Please contact the consular section before making an appointment.

Please be aware that we cannot certify copies of British or foreign birth certificates, of foreign identity documents.

What you will need to bring with you:

  • The document to be copied
  • Proof of identity/address – see what we will accept as proof
  • The correct fee – see the list of fees and payment options

Book an appointment to make a certified copy in Astana

Prepare a document in English or the local language

In a limited number of cases consular staff can write a statement of fact (‘preparing a certificate’) to help British nationals with various local authorities. The wording must be cleared with the Foreign and Commonwealth Office in London, which means these documents will take longer to prepare.

We can only provide this service if we have proof that the wording/content you require is correct and unambiguous. This service is provided at the discretion of consular staff and we can refuse to provide it. Please contact the consular section of the British Embassy Astana before making an appointment. We can prepare these documents in English or in the local language. Please ensure you select the correct service and note the difference in fees.

What you will need to bring with you:

  • Original written evidence to support your request for a letter from the Embassy
  • The correct fee – see the list of fees and payment options
  • Proof of identity/address – see what we will accept as proof

Book an appointment to prepare a document in English in Astana

Services provided elsewhere

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the embassy by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British embassy will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy will be accepted.

Published 4 February 2016
Last updated 19 December 2017 + show all updates
  1. Updated December 2017
  2. First published.