Guidance

Notarial and documentary services guide for Brazil

Documents, certificates, letters and notes available from British consulates in Brazil.

Overview

The British consulates in Brazil can provide a range of notarial and documentary services for British nationals. Where local notaries can provide services, the British consulates will not provide them. In many cases local notaries or lawyers can provide services more cheaply, quickly and conveniently.

Some services may be available by post. You must make an appointment for each service that requires your personal attendance.

Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the local town hall, registry office, tax authorities, immigration office or another authority either in Brazil, the UK or a third country.

Services we provide in Brazil

Consular staff in Brazil can:

  • administer an oath, affirmation or affidavit
  • witness a signature
  • make a certified copy of a document
  • unite documents

For information about documents relating to marriage, such as a certificate of no impediment (CNI) and affirmations or affidavits of marital status, see getting married abroad.

If you can’t find the service you are looking for on this page, see other services provided by the British embassy in Brazil

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of identity, and payment for any fees. See the full list of consular fees

Payment

We accept payment by credit card (Visa or MasterCard) or cash in the local currency on the day of the appointment. For postal applications for legalisations, we can only process payments by credit card, and an authorisation form must be sent together with cardholder’s copy of photo ID.

Proof of identity

For all appointments for notarial services you will need to bring acceptable proof of your identity. We accept passports or national identity cards as proof of identity.

Administer an oath, affirmation or affidavit

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer. You may need to make an affirmation or affidavit of marital status in order to get married in Brazil. See getting married abroad to find out what you need to do.

The consulate will not draft documents for you. First check with the consulate what format they need and then have the document drawn up or checked by a professional.

You will have to book an appointment online and email a scanned/electronic copy of the document on which the service will be provided to brazil.consulate@fco.gov.uk. Please mention the date and location of the appointment in your email. In 5 working days, we will perform all the necessary checks before we confirm your appointment.

What you will need to bring with you:

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment as we will not draft documents for you. We do not handle wills or probate, or witness deed polls.

Please do not sign the document before your appointment.

You will have to book an appointment online for the service you require and email a scanned/electronic copy of the document brazil.consulate@fco.gov.uk. Please mention the date and location of the appointment on your email. In 5 working days, we will perform all the necessary checks before we confirm your appointment.

What you will need to bring with you:

Make a certified copy of a document

This service is for customers who need certified photocopies of British passports, Home Office registration/naturalisation certificates, UK educational documents (only those that have been issued in the UK by a recognised institution and are listed on the Legalisation Office website), British driving licences (both the plastic card and paper document are required) and British divorce decrees.

If you wish to apply for the Certified Copy service, you are be able to do so personally only at the British Consulate in Sao Paulo. For postal applications, please send your documents to the address below. Please note that for postal applications we can only process payments by credit card, and an authorisation form must be sent along with the cardholder’s copy of photo ID.

Consulado Geral Britânico – Seção Consular Rua Ferreira de Araújo, 741 – Pinheiros CEP: 05428-002 São Paulo – SP

What you will need to bring with you:

Unite documents

This service joins documents together using ribbon and a seal and is usually only needed for legal reasons.

What you will need to bring with you:

Services provided elsewhere

  • we no longer witness life certificates for British nationals claiming a British pension abroad. Please refer to the list of people working in a recognised profession who can do this for you.
  • we no longer provide Consular Certificates (“Certidão de Inscrição Consular”). Please refer to the Consular Certificate Discontinuation announcement
  • we no longer issue Notices of Marriage and Certificates of Non Impediment. Please refer to the announcement
  • we no longer legalise documents issued in Brazil to be used in the UK. Please refer to the announcement for the new process adopted by the Brazilian government.

Informative notes

You can download the following free of charge:

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the embassy / consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British embassy / consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy/consulate will be accepted.

Published 8 July 2013
Last updated 25 August 2016 + show all updates
  1. Update on legalisation
  2. Update on legalisation in Brazil
  3. CABs update.
  4. Clickbook information update.
  5. Annoucement added.
  6. Announcement about centralization of notarial and legalization services added.
  7. First published.