Guidance

Belgium: notarial and documentary services

How someone in Belgium can get documents certified, marital status certificates issued, swear an oath of British citizenship and obtain informative notes.

Overview

The British embassy provides a very limited range of notarial and documentary services for British nationals in Belgium. The British embassy will only provide such services, where local notaries cannot provide them.

Local notaries or lawyers can provide these services cheaply, quickly, conveniently and in the local language. This will be the case for the vast majority of notarial services requested.

Services we provide in Belgium

The British embassy will only provide notarial services where the applicant can provide written evidence from the requesting authority that no other alternative is acceptable.

For reference, please see our Informative Note on changes to notarial and documentary services:

Informative note on changes to documentary services

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You must make an appointment for each service that requires your attendance in person. Use the links after each service to make an appointment.

Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the local town hall, registry office, tax authorities, immigration office or another authority either in Belgium, the UK or a third country.

For information on documents relating to marriage, such as affirmations of marital status, see getting married abroad.

If you can’t find the service you are looking for on this page, see other services provided by the British Embassy in Belgium.

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees. See the full list of consular fees

Payment

We accept payment by credit card (Visa, MasterCard), or cash in Euros (please bring the correct amount) on the day of the appointment.

Proof of address and identity

For all appointments for notarial services you will need to bring acceptable proof of your identity and address.

We accept valid passports or national identity cards as proof of identity.

We accept as proof of your address:

  • Belgian residence cards
  • recent utility bills
  • bank/building society statements (not printed from the internet)
  • any official document from the town authorities

Marital status certificate

This service is provided as a statutory declaration and can also be provided by a local notary in the language you require.

The British embassy will only provide notarial services where the applicant can provide written proof from the requesting authority that no other alternative is acceptable.

If you cannot provide us with this proof, we will not be able to provide this service. For more information, please see our Informative Note.

You will need to request an appointment to make a statutory declaration to prove your marital status for the Belgian authorities. Once you have booked an appointment request you will receive an email from us requesting a scan of the document(s) in question, as well as the written evidence mentioned above.

We will check your documents and confirm your appointment if we are able to provide the service. Please be aware that you should only attend the consulate when you have received confirmation from us that your appointment is confirmed.

What to bring with you:

Book an appointment to administer a marital status certificate (oath, affirmation or affidavit) in Brussels

Administer an oath, affirmation or affidavit

This service is for people who need to swear an oath, make an affirmation or make an affidavit.

The British embassy can only provide notarial services where the applicant can provide written evidence from the requesting authority that no other alternative is acceptable.

If you cannot provide us with this proof, we will not be able to provide this service. For more information, please see our Informative Note.

You will need to request an appointment for this service. Once you have booked an appointment request you will receive an email from us requesting a scan of the document(s) in question, as well as the written evidence mentioned above.

We will check your documents and confirm your appointment if we are able to provide the service. Please be aware that you should only attend the consulate when you have received confirmation from us that your appointment is confirmed.

The consular services of the British Embassy are not able to draft documents for you.

What you will need to bring with you:

Book an appointment to administer an oath, affirmation or affidavit in Brussels

Make a certified copy of a document

This service is for customers who need a certified photocopy of a British passport and cannot obtain this service elsewhere. Please note that we cannot provide this service where the requesting authority is a bank or other financial organisation.

The British embassy can only provide notarial services where the applicant can provide written evidence from the requesting authority that no other alternative is acceptable.

If you cannot provide us with this proof, we will not be able to provide this service. For more information, please see our Informative Note.

You will need to request an appointment for this service. Once you have booked an appointment request you will receive an email from us requesting a scan of the document(s) in question, as well as the written evidence mentioned above.

We will check your documents and confirm your appointment if we are able to provide the service. Please be aware that you should only attend the consulate when you have received confirmation from us that your appointment is confirmed.

What you will need to bring with you:

Book an appointment to make a certified copy in Brussels, Belgium

Other services we provide

Informative notes

We have produced the following informative notes, in English, French and Dutch, that you can download free of charge to present to the local authorities:

Informative note on change of name

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Informative note on dual nationality

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Services provided elsewhere

Data protection

The Foreign, Commonwealth & Development Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the embassy / consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCDO and the British embassy / consulate will not be liable for any inaccuracies in this information.

For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy/consulate will be accepted.

Published 9 April 2013
Last updated 14 September 2020 + show all updates
  1. Updated attachment

  2. Changes to documentary services of the British Embassy Brussels

  3. COVID change related to notarial appointments (suspension of postal applications and notarial appointments).

  4. New informative note available

  5. changed appointment method - online appointment booking system no longer working

  6. Removed birth and death registrations. Registration process will transfer to UK from 09 June 2014.

  7. Updated instructions for life certificates for UK state pensions

  8. First published.