Guidance

Notarial and documentary services guide for Sudan

Documents, certificates, letters and notes available at British consulates in Sudan.

Overview

The British Embassy Khartoum can only provide a very limited range of notarial and documentary services for British nationals in Sudan. Where local notaries can provide services, the British consulate will not provide them. In many cases local notaries or lawyers can provide services more cheaply, quickly and conveniently. You must make an appointment for each service that requires your personal attendance. Use the links after each service to make an appointment. Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the local town hall, registry office, tax authorities, immigration office or another authority either in Sudan, the UK or a third country.

The services we provide in Sudan

Consular staff in Sudan can:

Administer an affirmation (for marriage purposes only)

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of identity, and payment for any fees. See the full list of consular fees

Payment

We accept payment by cash only in Sudanese Pounds (SDG) on the day of the appointment.

Proof of address and identity

For all appointments for notarial services you will need to bring acceptable proof of your identity and address. We accept passports as proof of identity.

Administer an affirmation

This service is for people who would like to get married in Sudan under the civil law.

What you will need to bring with you:

  • list of the fees
  • proof of Identity and address
  • a print out of The Affirmation of Marital Status. A.M.S (PDF, 269KB, 1 page) Please ensure that the printout is in the portrait format and on one single page

For information about documents relating to marriage, see getting married abroad.

Book an appointment to administer an oath, affirmation or affidavit in Khartoum

Witness a signature & Certified copy of a document

Please note that the Embassy will no longer witness signatures and produce certified copies of documentation, including British passports as documentary evidence, Home Office registration/naturalisation certificates and British divorce decrees.

Please seek assistance via the private sector alternatives such as notary publics, solicitors, Justice of the Peace etc. The embassy no longer assists in stamping Apostilles.

British educational degrees and vocational certificates can only be verified by the British Council. It is not necessary for the embassy to further stamp and legalise the British Council signature.

We are unable to legalise or provide certified copies of marriage, birth or death certificates. These must be sent to the FCO legalisation office in Milton Keynes. Detailed guidance is available on the website.

Prepare a document in English or the local language

Standard letters include:

  • for letters required by other embassies in order to get a visa to travel to their country. This includes the embassies of Saudi Arabia, Egypt, Syria, China and others. Please download the Letter to Embassies (PDF, 203KB, 1 page) , free of charge which you can present at the respective embassy.
  • for letters of no objection to help with university/Internship admission, please download the Attached File (PDF, 221KB, 1 page)

Legalise a document

The Embassy no longer provides legalisation services. For a UK document to be recognised in Sudan, you have to:

  • legalise it first from the Foreign and Commonwealth office in London
  • then the Sudanese Embassy in London.
  • the last step is to stamp it from the Sudanese Ministry of foreign Affairs in Sudan
  • if you need an Arabic version then you have to approach the University of Khartoum Translation Centre, then submit it together with the original document to be stamped by the Ministry of Foreign Affairs

For a Sudanese document to be used in the UK, it has to be:

  • legalised by the Sudanese Ministry of Foreign Affairs in Sudan
  • then the Sudanese Consulate in London.

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the embassy / consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British embassy / consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy/consulate will be accepted.

Published 5 April 2013
Last updated 31 December 2013 + show all updates
  1. Updated notarial guide
  2. First published.