Notarial and documentary services guide for Sudan

Documents, certificates, letters and notes available at British consulates in Sudan.


The British consulate can provide a range of notarial and documentary services for British nationals in Sudan. Where local notaries can provide services, the British consulate will not provide them. In many cases local notaries or lawyers can provide services more cheaply, quickly and conveniently. You must make an appointment for each service that requires your personal attendance. Use the links after each service to make an appointment. Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the local town hall, registry office, tax authorities, immigration office or another authority either in Sudan, the UK or a third country.

The services we provide in Sudan

Consular staff in Sudan can:

  • administer an oath, affirmation or affidavit
  • witness a signature
  • make a certified copy of a document
  • prepare a document in English or the local language

For information about documents relating to marriage, see getting married abroad.
If you can’t find the service you are looking for on this page, see other services provided by the British embassy in Sudan.

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees. See the full list of consular fees


We accept payment by cash only in Sudanese Pounds (SDG) on the day of the appointment.

Proof of address and identity

For all appointments for notarial services you will need to bring acceptable proof of your identity and address. We accept passports as proof of identity.

Administer an oath, affirmation or affidavit

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer. The consulate will not draft documents for you. First check with the consulate what format they need and then have the document drawn up or checked by a professional. What you will need to bring with you:

Book an appointment to administer an oath, affirmation or affidavit in Khartoum

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment as we will not draft documents for you. We do not handle wills or probate, or witness deed polls. Please do not sign the document before your appointment. What you will need to bring with you:

Book an appointment to witness a signature in Khartoum

Make a certified copy of a document

This service is for customers who need certified photocopies of British passports, Home Office registration/naturalisation certificates, UK educational documents (only those that have been issued in the UK by a recognised institution and are listed on the Legalisation Office website), British driving licences (both the plastic card and paper document are required) and British divorce decrees.

What you will need to bring with you:

Book an appointment to make a certified copy in Khartoum

Prepare a document in English or the local language

This service is for customers who require a signed and stamped version of one of our standard letters. In a limited number of cases consular staff can write a statement of fact (‘preparing a certificate’) to help British nationals with various local authorities. The wording must be cleared with the Foreign and Commonwealth Office in London, which means these documents will take longer to prepare. We can only provide this service if we have proof that the wording/content you require is correct and unambiguous. This service is provided at the discretion of consular staff and we can refuse to provide it. Please contact the consulate before making an appointment. We can prepare these documents in English or in the local language. Please ensure you select the correct service and note the difference in fees. What you will need to bring with you:

Book an appointment to prepare a document in English in Khartoum

Book an appointment to prepare a document in another language in Khartoum

Other services we provide

Applications for British passports should be submitted in person to the British Embassy in Khartoum. Your application will then be sent on to Her Majesty’s Passport Office in the UK for processing. Your passport and supporting documents will be delivered to the British Embassy in Khartoum. We will contact you using the details in your application form when your passport is ready to collect. You must bring photo ID with you.

For guidance and all the information needed to complete the application process please see the overseas passports site.

Services provided elsewhere

Legalise a document

This service is for customers who require confirmation that the signature, seal or stamp on a document is genuine. It does not certify the authenticity or a document or give approval of its content. UK public documents can be legalised by the Legalisation Office.

For a UK document to be recognised in Sudan, you have to:

  • legalise it first from the Legalisation Office in London
  • then the Sudanese Embassy in London.
  • the last step is to stamp it from the Sudanese Ministry of foreign Affairs in Sudan
  • if you need an Arabic version then you have to approach the University of Khartoum Translation Centre, then submit it together with the original document to be stamped by the Ministry of Foreign Affairs

For a Sudanese document to be used in the UK, it has to be:

  • legalised by the Sudanese Ministry of Foreign Affairs in Sudan
  • then the Sudanese Consulate in London.

Witnessing life certificates

We no longer witness life certificates for British nationals claiming a British pension abroad. Please refer to the list of people working in a recognised profession who can do this for you.

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.


This information is provided as a general guide and is based upon information provided to the embassy / consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British embassy / consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy/consulate will be accepted.

Published 5 April 2013
Last updated 31 December 2013 + show all updates
  1. Updated notarial guide
  2. First published.