Guidance

Notarial and documentary services guide for Portugal

Documents, certificates, letters and notes available at the British Consulate Lisbon.

Overview

The British Consulate Lisbon can provide a limited number of notarial and documentary services for British nationals in Portugal. Where local notaries can provide services, the British consulate will not provide them. In many cases, local notaries or lawyers can provide services more cheaply, quickly and conveniently.

The services we do provide are only available at the British Consulate Lisbon. You must make an appointment for each service. Please use the links after each service to make an appointment. Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the local town hall, registry office, tax authorities, immigration office or another authority either in Portugal, the UK or a third country.

Services we provide in Portugal

Consular staff in Portugal can:

  • certify copies of British passports
  • issue vehicle importation certificates
  • provide informative notes on name change

For information about documents relating to marriage, please see getting married abroad and our Notice on marriage in Portugal (PDF, 177KB, 1 page)

If you can’t find what you’re looking for on this page, please see the other services provided by the British consulate in Portugal.

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for consular fees.

Payment

We accept payment by Visa or MasterCard, “multibanco” or cash in euros on the day of the appointment.

Proof of address and identity

For all appointments for notarial services you will need to bring acceptable proof of your identity and address.

We accept passports as proof of identity. We accept original utility bills, bank statements, residence certificates and permits and driving licences as proof of your address.

Obtain a certified copy of a British passport

This service is for customers who need certified photocopies of their British passports. The holder of the passport is required to be present for this service.

What you will need to bring with you:

Book an appointment for certified copies in Lisbon.

Obtain a car importation certificate

This service is for customers who are transferring their residence to Portugal and are applying for tax exemption on the importation of a vehicle.

Before booking an appointment, please ensure you understand the requirements for the duty free importation of your vehicle and that you meet the criteria set out by the Customs authority.

Get advice from your local Customs authority and see our car importation information leaflet (PDF, 280KB, 5 pages)

If they confirm you are eligible for duty free importation, please book an appointment with us to take a sworn declaration that you have transferred your residence to Portugal. The owner of the vehicle is required to be present for this service.

It may be possible to attend an appointment with the British Consulate Lisbon via Skype at one of our Consular Representatives in the Azores, Madeira, Portimão or Porto. Please state in the comments box if you prefer an appointment at one of these locations when you book online and we will contact you to confirm availability.

What you will need to bring with you:

  • your British passport
  • residence certificate
  • vehicle registration document
  • declaration form completed but unsigned (provided by the British Consulate)
  • the correct fees (Fees 2ii and 4) – the fees will not be reimbursed if you later find you are not eligible to import your vehicle tax-free.

Book an appointment for a car importation.

Obtain an informative note on change of name

An informative note from the consulate is occasionally required for notarial and bureaucratic procedures in Portugal. These include the sale of a property when the property was bought and registered in a previous surname, or for remarriage when a divorcee has taken on her first husband’s surname and has not reverted back to her maiden name which appears on her birth certificate. It is not possible to change your name and/or surname by deed poll or declaration in Portugal, and a married woman will usually retain their own surname. If you submit a legalised and translated version of your British name change document, or other documentary evidence to prove the change, the Portuguese authorities may require confirmation from the consulate that this is a legal process in the UK.

You may like to print out the free version of the informative note and ask the Portuguese authorities whether the website copy is acceptable:

Services provided elsewhere

We no longer provide life certificates for British nationals claiming a British pension abroad. Please refer to the list of people working in a recognised profession who can do this for you.

Data protection

The Foreign and Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998). Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the consulate will be accepted.

Published 5 April 2013
Last updated 3 September 2018 + show all updates
  1. Change of wording to clarify the exact consular fees charged for notarial services, following feedback from a customer.
  2. Revised car importation leaflet due to the changes in the law.
  3. Updated February 2018
  4. Amended November 2017
  5. Amended November 2017
  6. Update July 2017
  7. Updated June 2017
  8. Updated list of documents required for issue of car importation certificate - 20/10/2016
  9. Please note update on the Informative Note regarding change of names, as Deed Polls now need to be enrolled at the Royal Courts of Justice.
  10. Online appointment booking process changed as all notarial services are now provided from British Consulate Lisbon
  11. Removed Clickbook link for British Consulate Oporto
  12. Downloadable versions of the informative notes added for change of name
  13. added to notarial services document series
  14. First published.