Guidance

Notarial and documentary services guide for Malaysia

Documents, certificates, and letters available at the British High Commission in Malaysia.

Overview

The British High Commission in Kuala Lumpur can perform a limited range of of document services for British nationals and the public in Malaysia.

For legal reasons, we cannot provide notarial services, administer oaths or take affidavits in Commonwealth countries. You should contact a local notary or commissioner for oaths. A standard letter is available to confirm we do not offer these services in Malaysia.

You must make an appointment for each service that requires your personal attendance. Some services may be available by post. Please use the links after each service to make an appointment.

Before booking, make sure you have selected the correct service and that the document will be accepted by the relevant authority. This could be the immigration office, registry office, tax authorities, foreign office or another authority either in Malaysia, the UK or a third country.

Services we provide in Malaysia

Staff at the consular section of the British High Commission in Kuala Lumpur can:

For information about documents relating to marriage, such as affirmations or affidavits of marital status, see getting married abroad

If you can’t find the service you are looking for on this page, see other services provided by the British High Commission in Malaysia

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees see the full list of consular fees

Payment

We accept payment by cash in Malaysian Ringgit, local personal cheque, postal or money order on the day of the appointment. Cheques, postal or money orders should be made payable to “British High Commission”. An additional fee of RM10.00 is applicable for postal applications. Consular fees are non-refundable.

Proof of address and identity

For some appointments for document services you will need to bring acceptable proof of your identity and address. We accept passports or national identity cards as proof of identity. We accept utility bills or lease agreement as proof of your address.

Issue a letter for Dependant Pass

We can issue “Common Law letters” in support of unmarried partners or family members’ (of a British citizen, employed in Malaysia) application to live in Malaysia as a dependant. The partners or the family members can then make an application to Malaysian Immigration Department for Dependant Passes to be affixed in their respective passports.

What you will need to bring with you:

  • proof of identity of partner or family member/s (the passport of his/her partner or family member).

  • proof of identity of British citizen (the passport of the British citizen employed in Malaysia).

  • proof of employment status of British citizen (we will accept the Immigration Department’s employment pass or an original contract of employment issued by the employer).

  • the correct fee - see the list of fees. Payment can be made in cash, local cheque or postal order made payable to the “British High Commission”. Fees may be subject to change.

Book an appointment to request a letter for a Dependant Pass at at the British High Commission Kuala Lumpur

Certify a Ministry of Foreign Affairs signature

For UK public documents (education, birth, marriage or death certificates), the Legalisation Office can confirm the authenticity of your documents. The Legalisation Office accepts applications by courier from Malaysia.

For a limited range of documents, the British High Commission is able to certify that the signature of the Ministry of Foreign Affairs officer is genuine. Please consult the Consular Section in the first instance to check if we can provide the service. The Consular Section reserves the right to cancel any appointment if it is deemed as a service that we cannot offer.

Once the document is stamped and signed by the Ministry of Foreign Affairs, it can be submitted to the British High Commission for endorsement. The British High commission is able to certify that the signature of the Ministry of Foreign Affairs officer is genuine. Please note that the stamp we issue only verifies the signature of the officer and not the authenticity of the document.

When an appointment is agreed with the Consular Section, you will need to bring with you:

  • The document to be certified, which has been signed by the MFA
  • The correct fee - see the list of fees. Payment can be made in cash, local cheque or postal order made payable to the ‘British High Commission’. Fees may be subject to change.
  • Proof of identity

Certification/verification/attesting documents

Documents originating from Malaysia, including statutory declarations, certificates of origin, power of attorney, school certificates, birth certificates or contracts, may have to be legalised by the consular division at the Malaysian Ministry of Foreign Affairs before they can be accepted overseas.

The Ministry of Foreign Affairs may require education certificates, including those issued by overseas education institutions, to be certified by the Malaysian Ministry of Higher Education. The Ministry of Foreign Affairs may also require other documents to be certified by a notary public or commissioners for oaths.

Prepare a document in English

This service is for customers who require a signed and stamped version of one of our standard letters. In a limited number of cases consular staff can issue a statement of fact to help British nationals with various local authorities. This may include a letter confirming residency status in Malaysia, or a letter authenticating British passports.

The wording must be cleared with the Foreign and Commonwealth Office in London, which means these documents will take longer to prepare. We can only provide this service if we have proof that the wording or content you require is correct and unambiguous. This service is provided at the discretion of the consular staff and we can refuse to provide it. Please contact the Consular Section before making an appointment.

What you will need to bring with you:

  • proof of identity of British citizen - (passport)

  • proof of address - (lease agreement or utility bills)

  • the correct fee - see the list of fees. Payment can be made in cash, local cheque or postal order made payable to the “British High Commission”. Fees may be subject to change.

Book an appointment to prepare a document in English at the British High Commission Kuala Lumpur

Services provided elsewhere

We no longer provide life certificates for British nationals claiming a British pension abroad. Please refer to the list of people working in a recognised profession who can do this for you.

We do not certify or authenticate documents issued by the UK, including birth, marriage and death certificates. Please refer to the Legalisation Office who can confirm that a signature, seal or stamp on a UK public document is genuine. The Legalisation Office accepts application by courier from Malaysia.

We do not certify or authenticate UK driving licences, to support conversions of driving licences in Malaysia. Please refer to Living in Malaysia for more information.

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the High commission / consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British High Commission / consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the High Commission /consulate will be accepted.

Published 12 April 2013
Last updated 25 April 2016 + show all updates
  1. Spelling corrections
  2. Link to online appointment booking system added.
  3. We no longer provide the service of witnessing the signing of pension forms.
  4. First published.