Documents, certificates, letters and notes available at the British Embassy and Consulates in China.
The British Embassy in Beijing and the British Consulates General in Chongqing, Guangzhou and Shanghai provides a limited range of notarial and documentary services for British nationals in China.
If there is no specific formal requirement for a notarial service or certificate to be provided by the British Embassy/Consulate General, you should use a local notary or lawyer. They can sometimes provide these services more cheaply, quickly and conveniently.
It is essential that you check with the authority who is requesting the notarial document that a document from us will be accepted by them. Where you need a document for a country other than the United Kingdom or China, you must give us satisfactory evidence that the notarial document will be recognised by the jurisdiction of that country. Only the relevant authority can tell you which service you will require. This information cannot be verified by the British Embassy/Consulate General. We will not give you a refund if your certificates or notarial services are not accepted by the requesting authority.
We are unable to authenticate, notarise, verify or legalise any document. This includes UK birth, marriage and death certificates (these can be obtained from the relevant General Register Office in the UK) and UK education certificates. You can find information here on how to get a UK document authenticated for the purposes of obtaining a Chinese visa and Foreign Expert Certificate.
British Embassies and Consulates cannot issue letters confirming the validity of a foreign marriage in the United Kingdom. You can download a free copy of an Information Note below which may serve in place of such a letter.
Services we provide in China
The information contained in this guide does not apply to affirmations and affidavits for marriage in China. Please see Getting Married Abroad for information on how to apply for these documents.
Making a certified copy of a British passport
This service is for British nationals who need a certified photocopy of their valid British passport.
The letter we provide can only be provided in English. Please note that we do not verify the authenticity of documents. We only provide a photocopy of the original document and state that this is a copy of an original document which was presented to us.
The original passport will need to be produced to the British Embassy/Consulate General. We cannot accept copies or scanned versions. For further information see how to apply for a notarial service or certificate.
Legalisation of UK documents
British Embassies and Consulates in China are unable to legalise UK public documents. The Legalisation Office in the UK can legalise some UK public documents and you can find information on how to do this here. Once your document is legalised by the Legislation Office you may need to get it authenticated by the Chinese Embassy in London. Information on how to do this can be found here.
Legalisation of foreign documents
British Embassies and Consulates in China are unable to legalise foreign documents because the UK does not require foreign documents to be legalised for use in the UK. If the document is to be used in another country (including China), you should contact the legalisation authorities of the country where the document will be used for advice.
Passport Numbers change upon renewal or name change
British Embassies and Consulates cannot issue letters confirming the change of passport numbers upon renewal or name change. This is because we are not the passport issuing authority. You can download a free copy of an Information Note below which may serve in place of such a letter.
- Information note issued by the British Embassy in Beijing
- Information note issued by the British Consulate-General in Shanghai
- Information note issued by the British Consulate-General in Guangzhou
- Information note issued by the British Consulate-General in Chongqing
If you need a letter providing details of multiple passports belonging to you, you can request information under the Freedom of Information Act by submitting a Subject Access Request to HM Passport Office, asking for confirmation that you were the holder of your previous passport(s). Please visit HM Passport Office for further information and contact details. The British Embassy and Consulates in China cannot answer any queries on this subject or the application process.
Issuing letters for adoption in China
Please refer to the Adoption in China guide for information on this.
Life certificates to claim State Pension abroad
British Embassies and Consulates cannot witness signatures on your life certificate if you are claiming a British pension abroad, including those required by the Department of Work and Pensions. Please refer to the list of people working in a recognised profession who can witness your life certificate.
Certificates of good conduct/criminal record checks
The British Embassy and Consulates General in China have no authority to conduct criminal record checks and so we are unable to provide British nationals with proof of no criminal record. Please refer to our Living in China guide for information on how to obtain a criminal record check in the UK and in China.
How to apply for a notarial service or certificate
- a letter or written statement from the requesting authority, or a link to the relevant page on their official website, explaining in full why they need this document, the purpose for which it will be used and confirmation that the document can only be issued by the British Embassy/Consulate. The requesting authority does not include your agent or employer.
- the bio-data page of your valid British passport
- proof of residency or immigration status in China
- proof of physical residential address, such as a utility bill or a tenancy contract (if these are in your company’s name, please bring a letter from your company to say where you reside)
Your application will be assessed by consular staff who will contact you within 3 working days of receipt of your application to advise if we are able to provide this service. If we are able to provide this service, you will need to make an appointment with the appropriate British Embassy/Consulate General in Beijing, Chongqing, Guangzhou or Shanghai and you will need to attend in person for the notarial service to be administered. Notarial services delivered by post or courier are not available. We will send you details on how to make an appointment once your application has been approved. You will need to produce the original supporting documents listed above when you come to see us.
For the cost of all our services, please visit our fees page.
You can pay for your notarial document(s) at the Embassy/Consulate General on the day of collection. Some Posts only accept cash and we will let you know when your application has been approved whether your chosen Post also accepts credit and debit cards. Refunds will not be given for certificates or notarial services that are not accepted by the requesting authority.
The Foreign and Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998 (which may be viewed at www.ico.org.uk ). Such personal data may be enclosed to other UK government departments and public authorities.
This information is provided as a general guide and is based upon information provided to the embassy/consulate by the relevant local authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British embassy/consulate general will not be liable for any inaccuracies in this information. For all notarial services, it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial service and to satisfy themselves that the service provided by the embassy/consulate will be accepted.