Guidance

Notarial and documentary services guide for Azerbaijan

Documents, certificates, letters and notes available at the British Embassy Baku.

Overview

The British Embassy provides a limited range of notarial and documentary services for British nationals in Azerbaijan. If there is no specific formal requirement for a notarial service or certificate to be provided by the consular section, a UK notary local notary or local lawyer may be able to provide the service more conveniently, quickly and cheaply.

Please use the links after each service to make an appointment. Before booking, make sure you have selected the correct service and that the document(s) will be accepted by the relevant authority. This information cannot be verified by the embassy.

Should you need to contact the Embassy prior to making an appointment or arrival please email baku.consular@fco.gov.uk If in doubt which option to select the most appropriate, but please do alert the consular section to your specific requirements. We are unable to provide notarial and documentary services to Commonwealth or Azerbaijani nationals.

Services we provide in Azerbaijan

Consular staff in Azerbaijan can:

  • make a certified copy of a document
  • administer an oath, affirmation or affidavit
  • issue a certificate of no impediment for British national wishing to marry.
  • witness a signature
  • unite documents
  • prepare a document in English or the local language

The British Embassy will provide these services for private individuals only where there is a direct connection to the UK and where we assess that we have competence to perform the service. We reserve the right to decline services where these conditions are not met.

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees. See the current consular fees list.

Payment

We accept payment by Visa, Mastercard or cash in the local currency (AZN). Please bring exact amount if you would like to pay in cash. Please note that consular fees are notrefundable. While consular staff will give you as much advice as they can, it is your responsibility to ensure that you are obtaining the correct service.

Proof of address and identity

For all appointments, you will need to bring acceptable proof of your identity. We accept passports as proof of identity. We accept confirmation of registration with the Migration Service, local residency card, renting contract, hotel reservations or employer’s letter as proof of your address.

Make a certified copy of a document

The Consular Section of the British Embassy can provide certified copies of the following documents:

  • British passport
  • British driving licence
  • British divorce decrees
  • UK educational document, i.e. issued in the UK by a recognised institution and listed in the Legalisation office tool

The Embassy is not able to provide certified copies of the following:

  • British marriage, birth and death certificates. You should apply to the General Register Office for copies of these documents
  • non-UK documents including ID documents, passports and driving licences

Please note that if you would like a certified copy so that it can be legalized in UK, you will need to get a copy certified by a UK notary public or solicitor.

What you will need to bring with you:

Each appointment is dedicated to provide a certified copy of one document only. You need to make separate appointments for each additional document.

Book an appointment to make a certified copy of a document in Baku

Marriage: Affirmation for marriage

Prior to making an appointment please read our guidance on getting married abroad.

What you will need to bring with you:

Book an appointment at the Embassy in Baku

Administer an oath, affirmation or affidavit

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer.

The consular section will not draft documents for you. Prior to making an appointment, please check with the consular section what format they need and then have the document drawn up or checked by a professional.

This service is not provided for commercial cases and applies only to individuals (not companies). Please note that the document should be written or printed on both sides of the paper and with no blank sheets and contents are to be divided into numbered paragraphs. If the document consists of several pages there will be a further fee for uniting. We can only deal with documents in English. Prior to making an appointment, please check with the consular section that they are able to provide this service for your specific document.

What you will need to bring with you:

Book an appointment to administer an oath, affirmation or affidavit in Baku

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment, but must not be signed. We do not handle wills or probate, or witness deed polls or powers of attorney.

Please do not sign the document before your appointment.

This service is not provided for commercial cases and applies only to individuals (not companies). Please note that the document should be written or printed on both sides. If the document consists of several pages there will be a further fee for uniting. We can only deal with documents in English. Prior to making an appointment, please check with the consular section that they are able to provide this service for your specific document.

What you will need to bring with you:

Book an appointment to witness a signature in Baku

Unite documents

This service joins documents together using ribbon and a seal and is usually only needed for legal reasons.

What you will need to bring with you:

Book an appointment to unite documents in Baku

Prepare a document in English or the local language

In a limited number of cases consular staff can write a statement of fact (“preparing certificate”) to help British nationals with various local authorities. The wording must be cleared with the Foreign and Commonwealth Office in London, which means these documents take longer to prepare. We can only provide this service if we have proof that the wording/content you require is correct and unambiguous. This service is provided at the discreation of consular staff and we can refuse to provide it. Please contact the Embassy before making an appointment. We can prepare these documents in English or in Azerbaijani. Please ensure you select the correct service and note the difference in fees.

What you will need to bring with you:

Book an appointment to prepare document

Services provided elsewhere

Informative notes and letters

The British Embassy Baku provides a number of free informative notes that can be downloaded and used in place of some certificates which may otherwise be charged for:

Certificate of good conduct

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Changing the name

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Civil partnership

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Confirmation of British nationality

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Dual nationality

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Electoral roll

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Family certificates and civil status

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Holder of British passport

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Holder of two passports

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Passport name change upon arrival

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Recognising child in the UK

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Recognition and validity of marriage

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Visa recommendations

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities. Disclaimer This information is provided as a general guide and is based upon information provided to the embassy by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly, the FCO and the British embassy will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy will be accepted.

Published 29 April 2013