Procurement at MOD
Details of Ministry of Defence purchasing arrangements and information for those looking to become a supplier or contractor.
How to sell to defence
MOD Defence Contracts Online (MOD DCO) is the only official source of contract opportunities with the Ministry of Defence (MOD).
The MOD represents a huge market opportunity for your company. From computers to catering, boots to batteries and sportswear to satellite communication systems, no matter what product or service you supply, you could and should be selling to the MOD.
MOD Defence Contracts Online (MOD DCO) provides all suppliers to the MOD with free, online access to MOD tender and contract opportunities with a value of over £10,000.
Access to other UK, European and global opportunities, including those previously announced in MOD Defence Contracts Bulletin (MOD DCB) Online, relating to defence, security, emergency services, humanitarian aid, counter-terrorism and homeland security markets, are also available through optional value-added subscription-based services.
The MOD Defence Contracts Bulletin (MOD DCB) publication continues to be available upon subscription. MOD DCB contains contract announcements with a value of over £101,323 in addition to exclusive news and features on developments within the MOD supply chain.
For further information or to register, please visit MOD DCO
How to sell goods and services overseas
The UK Trade & Investment Defence & Security Organisation (UKTI DSO) provides support to companies through a range of services. More information for UK defence exporters is available on their website.
Ministry of Defence Payment Performance
The MOD is a signatory to the Prompt Payment Code and is fully committed, along with the Department’s Trading Partners, to paying all suppliers as quickly as possible.
Since May 2010 we have been aiming to pay 80% of invoices within 5 working days. We have achieved the following most recent in-month and cumulative 12 month performance:
|Month||Invoices paid||Percentage within 5 day target|
Each year, we process approximately 5 million invoices with a total value in excess of £20 billion.
Our revenue and invoicing frequently asked questions (FAQs) have information to help suppliers submit invoices to DBS Finance correctly for prompt processing and payment. You will also find contact details; please thoroughly read the information provided before approaching the DBS Finance Contact Point.
Please see below for invoicing forms. Your contract with MOD defines the terms and conditions for payment, and advises which forms you should use for submitting your invoice.
If you need further clarification, you should check with the relevant MOD Commercial Branch detailed in your contract.
DBS Finance Contract Payment Guide
This DBS Finance Contract Payment Guide is for MOD contract payments only.
However, It does not apply to contracts ordered using the Purchase to Pay (P2P) arrangements. P2P e-invoicing procedures are notified to suppliers when they become ‘P2P enabled’.
The Contract Payment Guide includes information on:
- contract payment process
- payment timescales
- payment methods
- guidance on using and obtaining invoicing forms
Invoice Summary Form (DAB 10)
This is a key document for the MOD supplier. Invoices submitted to DBS must be aggregated on this form, unless electronic payment processes apply.
It is essential that a Form DAB 10 is certified by the supplier when invoices are submitted to DBS.
The DAB 10 enables DBS to process claims for payment quickly and efficiently.
Confirmation of receipt in DBS Finance
If you require an email to acknowledge that DBS have received your invoices, please quote the appropriate email address on your DAB10 summary form in the box provided.
We will email your nominated address and advise the expected date of payment into your account, subject to checking.
Download DAB 10 using the links below.
Nominate bank account details
Complete and return this form to DBS Finance to either nominate a bank account for BACS payments against new contracts, or to change bank account details for future payments against existing contracts.
Forms should only be completed once you have been allocated a Supplier Code from DBS Finance.
Please note that the MOD does not permit the benefit from any contract to be paid or assigned directly to a third party, including finance companies offering a factoring or similar collection service. The bank details provided must belong to the contract holder.
Please use the links below.
Emergency Payment Procedures
In the event of a major situation arising that directly affects the DBS, contingency plans to continue invoice payments will be introduced. Announcements will be placed in the following newspapers:
- The Times
- Financial Times
- Daily Telegraph
- Daily Mirror
Suppliers should download a copy of the DBS Emergency Payments Form EP01 (or EP08 for Foreign Payments) from links below.
A press announcement will be issued at the end of the emergency informing everyone of the resumption of normal working practices.
Please click on the relevant link below.
24-hour invoice collection telephone service
Payments can be made by debit/credit card on 0151 242 2399.
The automated service enables customers with an invoice number to make payments securely and quickly 24 hours a day, 7 days a week.
Worldwide revenue collection
DBS Finance send invoices and customer statements for goods or services that MOD have provided to UK and foreign companies, government departments, and private individuals.
MOD supply a wide variety of goods and services, including training, provision of facilities or disposals of MOD surplus equipment.
DBS Finance has succeeded in collecting approximately £2 billion of revenue each year.