Guidance for completion
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This guidance is to be followed when completing the Foreign & Commonwealth Office’s “Strategic & Bilateral Programme Fund – Project Proposal Form” for projects worth under £10,000.
Project Implementers, who intend to make a bid for funding, should contact the relevant British Embassy or High Commission and refer to the Programme Strategy for the fund to which they are bidding. When completed, the form will be used by the relevant Programme Board to assess whether the project should be approved for funding.
Implementers must complete all relevant sections of the form.
Part A (to be completed by the Implementer)
This should be short and succinct
This should be no more than two sentences, clearly stating the change that the project will deliver. This is the reason the project should go ahead
Please provide the total cost of the project and, if there are other donors involved, state how much you are bidding to the FCO for
Please provide the estimated start and end dates for the project
Please provide full contact details and the name of the lead officer for this project
Please state which countries the project will run in
Please provide details of any previous bids you have made to the FCO
What change will this project deliver:
Use this box to describe the short term benefits of running this project
In no more than 200 words, provide background to the issue this project will change and why the UK is the most appropriate donor.
Please list all the outputs you expect the project to deliver. These are the specific results that will be delivered. The outputs must be sufficient to achieve the project purpose. Outputs are what are delivered as a direct result of the related activities and should be within the control of the project.
List all the tasks which will need to be carried out to deliver each of the outputs. The schedule of activities should set out in date/delivery order, and linked to the relevant output (ie Output 1 should have its activities listed as 1.1, 1.2, 1.3 etc). The activities must be sufficient to deliver the outputs. You must then complete an Activity Based Budget (see below) listing all these activities in the month they will occur and showing the associated cost.
List the key risks involved in running the project and how those risks will be managed. Please note when the risk would need to be escalated to the next level in the management chain. Add more lines as needed. You should consider risks at all levels of the project ie political, administrative, internal etc. Note how likely the risk is, and what impact it will have on the successful delivery of the project (Low/Medium/High)
Implementers will be expected to provide monitoring reports on (at least) a quarterly basis. State here how the project’s progress will be monitored, how often and by whom.
Published: 20 May 2014