When you start renting out property, you must tell HM Revenue and Customs (HMRC) and you may have to pay tax. If you don’t, you could be charged a penalty.
Running a property business
You’ll also have to pay Class 2 National Insurance if what you do counts as running a property business, eg if all of the following apply:
- being a landlord is your main job
- you rent out more than one property
- you’re buying new properties to rent out
You don’t pay National Insurance on your rental income if you’re not running a property business - even if you do work like arranging repairs, advertising for tenants and arranging tenancy agreements.
Property you personally own
You must report income from property rental on a Self Assessment tax return if it’s:
- £2,500 to £9,999 after allowable expenses
- £10,000 or more before allowable expenses
If it’s less than £2,500 a year, call the Self Assessment Helpline.
Declaring unpaid tax
You can declare unpaid tax by telling HMRC about rental income from previous years. If you have to pay a penalty it’ll be lower than if HMRC find out about the income themselves.
You’ll be given a disclosure reference number. You’ll then have 3 months to work out what you owe and pay it.
Property owned by a company
Count the rental income the same way as any other business income.
Costs you can claim to reduce tax
There are different tax rules for:
- residential properties
- furnished holiday lettings
- commercial properties
You or your company must pay tax on the profit you make from renting out the property, after deductions for ‘allowable expenses’.
Allowable expenses are things you need to spend money on in the day-to-day running of the property, like:
- letting agents’ fees
- legal fees for lets of a year or less, or for renewing a lease for less than 50 years
- accountants’ fees
- buildings and contents insurance
- interest on property loans
- maintenance and repairs to the property (but not improvements)
- utility bills, like gas, water and electricity
- rent, ground rent, service charges
- Council Tax
- services you pay for, like cleaning or gardening
- other direct costs of letting the property, like phone calls, stationery and advertising
Allowable expenses don’t include ‘capital expenditure’ - like buying a property or renovating it beyond repairs for wear and tear.
Furnished residential lettings
You can claim 10% of the net rent as a ‘wear and tear allowance’ for furniture and equipment you provide with a furnished residential letting. Net rent is the rent received, less any costs you pay that a tenant would usually pay, eg Council Tax.
Furnished holiday lettings
For furnished holiday homes, you may be able to claim:
- plant and machinery capital allowances on furniture, furnishings, etc in the let property, as well as on equipment used outside the property (like vans and tools)
- Capital Gains Tax reliefs - Business Asset Rollover Relief, Entrepreneurs’ Relief, relief for gifts of business assets and relief for loans to traders
You can only claim these if all the following apply:
- the property is offered to let for at least 210 days a year
- it’s let for more than 105 days a year
- no single let is more than 31 days
- you charge the going rate for similar properties in the area (‘market value’)
If you own the property personally, your profits count as earnings for pension purposes.
You can download helpsheets to help you with your tax return:
You can claim plant and machinery capital allowances on some items if you rent out a commercial property - like a shop, garage or lock-up.
Working out your profit
You work out the net profit or loss for all your property lettings (except furnished holiday lettings) as if it’s a single business. To do this, you:
- add together all your rental income
- add together all your allowable expenses
- take the expenses away from the income
Work out the profit or loss from furnished holiday lettings separately from any other rental business to make sure you only claim these tax advantages for eligible properties.
Making a loss
Deduct any losses from your profit and enter the figure on your Self Assessment form.
You can offset your loss against:
- future profits by carrying it forward to a later year
- profits from other properties (if you have them)
You can only offset losses against future profits in the same business.