Guidance

Call for proposals: British Embassy Podgorica Fund 2018-19

The Embassy calls for a new round of concept submissions for the current financial year (ending February 2019). We seek project proposals in line with our objectives and priority areas.

Background

The British Embassy Podgorica Fund implements projects aimed at supporting UK strategic priorities in Montenegro and the Western Balkans region. The Embassy calls for a new round of concept submissions for the current financial year (ending February 2019). We seek project proposals in line with our objectives and priority areas.

Our aim:

  • To strengthen electoral processes, public engagement with elections and the practice of democracy, including improvement of elections standards and greater alignment with international best practice, drawing on UK experience and expertise.

More specifically, Embassy is looking to support projects working on:

  • implementation of ODIHR recommendations resulting from 2018 presidential and local elections, to
  • increase effectiveness of State Election Commission (SEC) and Municipal Election Commissions (MECs); and
  • develop the electoral framework and practice in line with international standards;
  • increasing public trust in the election administration process.

Grants are awarded to international organisations, local non-governmental organisations (NGOs) or other organisations that have a proven track-record of implementation and delivery of projects in Montenegro.

Quality criteria

Irrespective of the project priority area, all projects must meet the following quality criteria:

Sustainability of the project’s results

The impact of a project should last beyond the life of the project itself. Applicants must clearly state which of the project outputs/outcomes are sustainable beyond the life of the project and how this will is going to be achieved in the course of the project.

Buy-in of the key beneficiaries/stakeholders of the project

An analysis of the project beneficiaries/stakeholders should be carried out during the preparation of a project, including consultations with the key beneficiaries/stakeholders. It should be clearly stated in the project proposal who the key beneficiaries/stakeholders of the future project are and the level of their support and buy-in to the project. We may require documentary evidence of this support.

Strategic impact in Montenegro

All projects should have a strategic impact on the development of a particular area.

Risk assessment

Project implementers need to clearly demonstrate and how would they mitigate potential risks to project delivery. The aim is not to discourage high risk projects, but to provide assurance that risk is being managed systematically and escalated properly.

Timing

To apply for British Embassy funding, interested organisations must submit a project proposal and a completed activity based budget to the Embassy’s Project Section. 

Project bids are required by 23:59 (Central European Time) on 25th of October 2018, sent by email to podgorica.projects@fco.gov.uk.

Project proposal form

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Activity Based Budget Form

This file is in an OpenDocument format

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email webmaster@digital.fco.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

All emails will be followed up by an automated system response, confirming your application has been received.

If you do not receive such a response, please telephone the Embassy and ask to be put through to the Projects Section to confirm your project proposal has been received.

Management

The minimum size of the project proposals that are reviewed is £6,000, and the maximum size of the project proposals is £37,000. Co-funded projects are welcomed.

The British Embassy expects projects will commence in October/November 2018. Deadline for project completion is February 2019. We regret that we are unable to fund academic courses, research or purchase of equipment. If you would like some advice or guidance in advance of submitting the bids, please contact us at podgorica.projects@fco.gov.uk.

Proposals will be assessed against the British Embassy’s priorities in Montenegro, and depend upon the funds availability.

Only successful bidders will be contacted. Projects section will aim to contact all successful bidders by the week commencing 5 November 2018.

Approval, contract and reporting

If the project is approved, the applicant will be given two copies of the contract, outlining the conditions of the grant. One signed copy must be returned to the British Embassy Podgorica.

The Embassy will require periodic financial reports and quarterly project progress reports from implementers.

The first payment will be made upon the receipt of monthly financial report. When the project has been completed the implementer shall prepare and send a final report to the Embassy within the period specified in the contract.

Contact

If you would like some advice or guidance in advance of submitting the bids, please contact us at podgorica.projects@fco.gov.uk.

Published 3 October 2018