Publication scheme

The publication scheme specifies the categories of information that the Disclosure and Barring Service publishes and explains how to get that information.

Disclosure and Barring Service publication scheme

The DBS publication scheme explains which information that the DBS holds is available to you. Most of the information which is available through the DBS publication scheme will be found on this website, or may be provided on request.

The DBS publication scheme was established in accordance with Section 19 of the Freedom of Information Act 2000 and in accordance with the guidance issued by the Information Commissioners Office.

Classes of information

The DBS publication scheme comprises seven classes of information which are detailed in this section, along with advice on how you can access what you require.

The seven classes of information in the DBS publication scheme are:

  1. who we are and what we do
  2. what we spend and how we spend it
  3. what our priorities are and how we are doing
  4. how we make our decisions
  5. our policies and procedures
  6. lists and registers
  7. services we offer

How to find information

The DBS publishes detailed information and relevant documents on this website and continues to keep information updated in response to changes to legislation and guidance. Our publications are free of charge unless specified otherwise.

Find out more about DBS checks and barred lists. Detailed guidance is also available for employers about requesting DBS checks.

If you do not know the precise title of a document the website search facility should direct you to the relevant page. You can search the GOV.UK publications section for all DBS publications. These can be filtered to find what you are looking for. For example, you can search for our transparency data.

You can also search for Disclosure and Barring Service (DBS) documents using any free internet browser.

What if I can’t find a particular document?

If you are unable to find a particular document on this website you may submit a request to the DBS by:

DBS Freedom of Information Department
PO Box 165
Liverpool
L69 3JD

Please title your request ‘publication scheme request’.

1. Who we are and what we do

Roles and responsibilities

The Disclosure and Barring Service helps employers to identify candidates who may be unsuitable for certain jobs, especially work that involves vulnerable groups including children.

You can also read more about what we do in our policy section helping employers make safer recruiting decisions.

Organisation structure

We will publish our organisation structure shortly. Please email dbsfoi@dbs.gsi.gov.uk if you have a specific enquiry about the organisation structure.

Information relating to the legislation relevant to the DBS functions

The primary role of the DBS is to help employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups including children.

Helping employers make safer recruitment decisions details the legislation relevant to our functions.

Lists of and information relating to organisations which the DBS works in partnership

The DBS is an executive non-departmental public body of the Home Office and delivers its service through a number of strategic partnerships.

A list of the other partners the DBS works with can be found in the Privacy policy and in the what we do section of this website.

You can read the DBS framework which sets out the high level parameters that explain how partner organisations will work together.

Senior management and board members

The DBS board is responsible for strategic leadership of the organisation and comprises the DBS chair and the appointed members.

The board has collective responsibility for the proper conduct of DBS affairs. This role can be summarised as: direction, monitoring and control, assurance and propriety.

The DBS board constitution sets out the governance arrangements for the board and its committees and in particular details the legislative framework for the board, the composition of the board and the role of the board in delivering the DBS service.

The DBS chair is Bill Griffiths and the chief executive is Adele Downey. The Our management section on the homepage of the DBS website gives further information about the senior management team and board members, including their profiles.

Additional details of our chief executive, chair and board members can be found in the DBS annual report and accounts.

Locations and contact details

The DBS operates the barring service from Darlington and the disclosure service from Liverpool.

Barring service address:

PO Box 181
Darlington
DL1 9FA

Disclosure service address:

DBS customer services
PO Box 3961
Royal Wootton Bassett
SN4 4HF

Other contact points are available on the homepage.

2. What we spend and how we spend it

Financial statements, budgets and variance reports

The DBS annual report and accounts shows how the DBS has spent the resources allocated to it, as well as planned future spend.

You can also read DBS annual reports and accounts for previous years.

Internal financial regulations

Details of the DBS internal financial regulations are available in the Home Office annual report and accounts.

Capital programme

The contract to provide IT and business process outsourcing services to the DBS is held by Tata Consultancy Services (TCS). They provide elements of services, such as application development and management and business process outsourcing (BPO), to the DBS.

DBS transparency spending

Transparency spending over £25,000 and procurement card transactions of £500 and over.

Financial audit reports

Financial audit reports can be found in:

The DBS annual report and accounts.

Previous annual reports and accounts are available on this website.

DBS staff and board member allowances and expenses

Details of the chief executive, chair and board member expenses and hospitality spend are published on this website.

Salary and pension information for the chief executive, chair and board members are available in the DBS annual report and accounts.

For publications from our legacy organisations please see:

Pay and grading structures

The DBS pay and grading structures are available to view on this website.

Pay and grading scales from CRB and ISA are available on the National Archives website.

The Home Office publishes staff numbers and costs every month, this includes DBS staff.

Procurement and tendering procedures

The DBS follows standard Home Office procurement procedures. Contracts for goods and services are subject to these procedures.

Lists of contracts awarded and their value

The DBS procures through the Home Office and the Procurement Centre of Excellence (PCoE).

Details of published contracts and tender documents over £10,000 can be found on the Contracts Finder pages.

Financial statements for projects and events

You can find financial information in the annual report and accounts.

You can also read DBS annual reports and accounts for previous years.

Internal financial regulations

Details of DBS internal financial regulations are available in the Home Office annual report and accounts.

3. What are our priorities and how are we doing

All DBS annual reports, corporate, strategic and business plans are available in the corporate reports section of the website.

Internal and external organisation performance review

Statistics produced in accordance with NDPB requirements

DBS performance figures are published regularly.

The DBS annual report and accounts shows our key performance indicators (KPIs).

Privacy impact assessments and equality impact assessments

Privacy impact assessments and equality impact assessments are published on our website:

4. How we make our decisions

Major policy proposals and decisions:

Background information for major policy proposals and decisions

The Protection of Freedoms Act 2012 received Royal Assent in May 2012 and created the DBS. Schedule 8 of the Act provides for the legislative framework for the operation of the DBS, which became operational on 1 December 2012.

As a result of the Act, major changes to the service have been implemented. These are:

Public consultations

The DBS hasn’t carried out any public consultations.

Minutes of senior level meetings

These are available on request although exemptions may apply. Please email the DBS FOI team

Reports and papers provided for consideration at senior level meetings

These are available on request although exemptions may apply. Please email the DBS FOI team

5. Our policies and procedures

DBS policies and procedures are available to view and download from the website. However, if you cannot find a particular policy or procedure please email the DBS FOI team exemptions may apply.

Some policies, procedures and internal communications guidance may only be available on request. Please email the dbsfoi@dbs.gsi.gov.uk exemptions may apply.

Policies and procedures for recruiting and employing staff

The DBS recruitment policy will be published shortly. Please email dbsfoi@dbs.gsi.gov.uk if you have a specific enquiry about recruiting and employing staff.

To view any current vacancies at the DBS please visit the Civil Service Jobs website website.

Customer service

You can find out how to contact the DBS by looking at the range of contact channels at the bottom of our homepage

If you are dissatisfied with our service you can find out what to do in our complaints procedure

Records management and personal data policies

The personal information charter section of this website provides details of how we manage and use your data, along with our data protection policies.

However, some policies may only be available on request. Please email dbsfoi@dbs.gsi.gov.uk with your request. Exemptions may apply.

6. List and registers

Asset registers and information asset register

These are available on request although exemptions may apply. Please email dbsfoi@dbs.gsi.gov.uk

Disclosure logs

The DBS FOI log lists the information that the DBS has released under the Freedom of Information Act 2000 since the 1 December 2012.

FOI requests released by the CRB and ISA can be viewed on the National Archives website.

Register of gifts and hospitality provided to senior management and board members

The gifts and hospitality register is available on request, exemptions may apply. Email dbsfoi@dbs.gsi.gov.uk

Any register of interests kept by the DBS

We publish a register of interest for DBS board members.

The DBS follows Home Office guidelines in relation to the register of interests.

7. The services we offer

This website provides information, advice, guidance about the services we offer.

There are also many documents, factsheets, newsletters and media releases available to view and download throughout the website.

For those services that require a fee, details of these costs are also available on the relevant website pages.

If you would like to find out more you can register to receive email updates about the services we offer.