Guidance

Notarial services guide for Ukraine

Documents and certificates available at the British Consulate in Ukraine

Overview

The Consular Section of the British Embassy Kyiv can provide a range of notarial services for British nationals in Ukraine.

Where local notaries can provide services, the British Embassy will not provide them. In many cases local notaries or lawyers can provide services more cheaply, quickly and conveniently.

You must make an appointment for each service that requires your personal attendance by using the links after each service provided below.

Before booking, make sure that the document will be accepted by the relevant authority. This could be the local registration authorities, immigration office or another authority either in Ukraine, the UK or a third country. Only they can confirm which service you will require. This information cannot be verified by the Consular Section of British Embassy Kyiv.

Services we provide in Ukraine

Consular staff in Ukraine can:

  • make a certified copy of a certain UK-issued document
  • administer an oath, affirmation or affidavit
  • witness a signature
  • unite documents
  • prepare a document in English or the local language

Consular Section of the British embassy will provide these services for private individuals only where there is a direct connection to the UK and where we assess that we have competence to perform the service. We reserve the right to decline services where these conditions are not met.

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees.

Payment

We accept payment by Visa, Maestro, MasterCard or in cash in local currency on the day of the appointment. See the full list of consular fees.

Please note that refunds will not be given for certificates or notarial services that are not accepted by the requesting authority.

Proof of address and identity

For all appointments for notarial services you will need to bring acceptable proof of your identity and address:

  • passports or national identity cards
  • local residence cards, or letters such as utility bills/bank statements, or any other confirmation of your current address.

Make a certified copy of a document

This service is for British nationals who need certified photocopies of the following documents:

  • British passports
  • British driving licences
  • British divorce decrees
  • UK educational documents, issued in the UK by a recognised institution.

Please note that if you would like a certified copy so that it can be legalised in the UK you will need to get a copy certified by a UK notary public or solicitor.

What you will need to bring with you:

  • the document to be copied
  • proof of identity/address – see what we will accept as proof
  • the correct fee – see the list of consular [fees]https://www.gov.uk/government/publications/ukraine-consular-fees)

We will not provide certified photocopies of:

  • British marriage, birth and death certificates. You should apply to the General Register Office for copies of these documents
  • non-UK documents including ID documents, passports and driving licences

Before booking an appointment please e-mail us a scan of the document(s) in question to ensure that we can conduct this service.

Book an appointment for certified copies in British Embassy Kyiv

Administer an oath, affirmation or affidavit

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer.

The Consular Section will not draft documents for you. Note that the document should be written or printed on both sides of the paper and with no blank sheets and contents are to be divided into numbered paragraphs. Check with the Consular Section what format they need and then have the document drawn up or checked by a professional.

What you will need to bring with you:

  • the oath, affirmation or affidavit that you will swear or affirm
  • proof of identity/address – see what we will accept as proof
  • the correct fee – see the list of consular fees

Before booking an appointment please e-mail us a scan of the document(s) in question to ensure that we can perform this service.

Book an appointment for an oath, affirmation or affidavit in British Embassy Kyiv

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment as we will not draft documents for you. We do not handle powers of attorney, wills or probate, or witness deed polls.

Please do not sign the document before your appointment.

What you will need to bring with you:

  • the document that you will sign before a witness
  • proof of identity/address – see what we will accept as proof
  • the correct fee – see the list of consular fees

Before booking an appointment please e-mail us a scan of the document(s) in question to ensure that we can conduct this service.

Book an appointment for witnessing a signature in British Embassy Kyiv

Unite documents

This service joins documents together using ribbon and a seal and is usually only needed for legal reasons.

What you will need to bring with you:

  • the documents to be united
  • proof of identity/address – see what we will accept as proof
  • the correct fee – see the list of consular fees

Before booking an appointment please e-mail us a scan of the document(s) in question to ensure that we can conduct this service.

Book an appointment to unite documents in British Embassy Kyiv

Prepare a document in English or the local language

In a limited number of cases consular staff can write a statement of fact (‘preparing a certificate’) to help British nationals with various local authorities. The wording must be cleared with the Foreign and Commonwealth Office in London, which means these documents will take longer to prepare.

We can only provide this service if we have proof that the wording/content you require is correct and unambiguous. This service is provided at the discretion of consular staff and we can refuse to provide it. Please contact the Consular Section before making an appointment.

We can prepare these documents in English or in the local language. Please ensure you select the correct service and note the difference in fees.

What you will need to bring with you:

  • the wording or content and proof it is correct and unambiguous
  • proof of identity/address – see what we will accept as proof
  • the correct fee – see the list of consular fees

For documents in English: Book an appointment to prepare a document in English in British Embassy Kyiv

For documents in Ukrainian: Book an appointment to prepare a document in Ukrainian in British Embassy Kyiv

Services provided by other authorities

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the embassy/consulate by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly the FCO and the British embassy/consulate will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the requesting authority and to satisfy themselves that the service provided by the embassy/consulate will be accepted.

Published 9 April 2013
Last updated 27 April 2015 + show all updates
  1. Updated 27 April 2015
  2. Note changes to making an appointment with our Consular Section.
  3. List of services provided by other authorities updated
  4. information on UK notary public, local notaries and fees added
  5. First published.