Call for projects
Proposals for the 2015-16 fiscal year will be received until 10 March 2015. Please read below the instructions on how to apply.
What is the Bilateral Co-operation Fund?
The Bilateral Co-operation Fund is the main channel through which the Foreign and Commonwealth Office of the United Kingdom finances projects in Venezuela. These should contribute towards achieving results within the strategic objectives of the Venezuelan and British Governments.
The British Embassy receives hundreds of proposals every year. But only a small percentage of these may be financed. During the 2014-2015 financial year, the Fund had £42,000 at its disposal.
Who may opt for the financing of projects through the Bilateral Co-operation Fund?
Government institutions at all levels
Non-governmental organisations (NGOs), legally registered
Private sector and commerce and industry chambers
Which are the strategic areas of interest for the development for projects?
Proposals put forward should be able to establish a clear and identifiable link between the activities planned and the expected results, within the following strategic areas:
Justice and Security: police reform; penitentiary reform; strengthening of the justice system; crime prevention and/or reduction.
Good Governance: strengthening skills of public servants; promoting transparency and reducing corruption; strengthening the Venezuelan economy.
Human Rights and Democracy: promoting and protecting human rights; promoting political reconciliation and dialogue; promoting competitive and transparent elections; strengthening democracy, including inter-parliamentary cooperation.
Energy Efficiency: promoting green growth; promoting low-carbon technology and renewable energy.
Climate change: raising awareness on climate change impact; supporting the process of negotiations within the UN Framework Convention on Climate Change (UNFCCC).
When does the bidding period open?
The British Embassy calls for new project bids at the beginning of each calendar year in order to select projects of interest by the start of the British financial year (1 April). The call for proposals is made through the Embassy’s website and through other digital media such as Facebook and Twitter.
The 2015-16 bidding period is now open. We will receive concept bids until TUESDAY, 10 MARCH 2015. A first round of concept bids will be selected, identifying those best aligned with priorities listed above. Other criteria for the selection of projects include: they need to be considered Official Development Assistance (OECD), ought to be sustainable, having a multiplying effect, and represent value-for-money.
How can I apply for funds?
Proposals must be presented in the enclosed format (see above, Spanish only) and should be sent digitally as an email attachment to the following e-mail address: firstname.lastname@example.org to the attention of the Cooperation Section, including the title of the project and the name of the organisation in the subject line.
Some key points to help plan projects:
- Projects are funded for no more than one (1) year. Activities should be executed within the British financial year (1 April - 31 March).
- The Embassy is interested in proposals which are under £10,000.
- The project budget should be precise and demonstrate in detail how the funds will be used during the execution of the project, on a monthly basis.
- The project objective should be well defined and specific.
- Priority will be given to proposals which include activities implemented in the interior of the country.
- The Embassy seeks to finance pilot projects, which can count with co-financing from other institutions.
- There is particular interest in proposals that involve working with public institutions or those incorporating participation by diverse political groups.
- Each organisation may present more than one proposal.
- Purchase of capital goods is NOT authorised.
- Funds should be used in accordance with the FCO’s procurement policies.
What is the process of evaluation/approval of proposals?
- Concept bids are logged in as they are received (first round). They are marked as per an appraisal matrix.
- Organisations whose bids receive the higher marks, are invited to complete a full project bid form (second round).
- The full project bids are then evaluated by the Embassy’s Project Board for the final selection of projects.
- The Embassy contacts all organisations to let them know of the results of their application(s), as soon as possible.
- Organisations, whose projects have been approved, need to forward legal documents to the Embassy for signing of grant contracts. These may include: copy of the Trade Register/Articles of Incorporation [Registro Mercantil o Acta Constitutiva], copy of the Fiscal Registration identification number [Registro de Identificación Fiscal (RIF)], letterheaded document specifying bank account details, and a copy of the Identity Card of the legal representative of the organisation.
- Those organisations whose projects have not been approved will be informed accordingly on the status of same.
What comprises the monitoring process for projects?
Approval of proposals will be subject among other things, to the ease of access for monitoring purposes. Once approved, and in accordance with what is set out in the grant contract, the implementing organisation must submit quarterly reports, and a final evaluation report.
It is important to keep in mind that within the monitoring activities, it is expected that the implementers give importance to media coverage for the project activities, to be carried out in coordination with the Embassy.
A few examples of projects financed by the Embassy:
- Diploma course on a culture of peace and human rights for civil servants in Merida municipalities.
- Disaster management course for Civil Protection authorities.
- Documentary to prevent discrimination against women in police bodies.
- Raising awareness on LGBTI rights with police officers.
- Green Business National Award.
- Training on PRECIS Climate Modelling System for INAMEH officers.
The British Embassy extends its most cordial invitation to all interested organisations to participate with their proposals for the 2015-16 period.