What to do to protect people who come into contact with your charity through its work from abuse or mistreatment of any kind.
Manage the risks
Protecting people and safeguarding responsibilities should be a governance priority for all charities.
As part of fulfilling your trustee duties, you must take reasonable steps to protect people who come into contact with your charity from harm.
- people who benefit from your charity’s work
It may also include other people who come into contact with your charity through its work.
What you need to do
What you need to do depends on what your charity does and who it works with.
We expect you to:
- make sure all trustees, employees, volunteers and beneficiaries know about safeguarding and people protection
- have appropriate policies and procedures in place
- check that people are suitable to act in their roles
- know to spot and refer or report concerns
- have a clear system of referring or reporting to relevant organisations as soon as you suspect or identify concerns
- set out risks and how you will manage them in a risk register which is regularly reviewed
- be quick to respond to concerns and carry out appropriate investigations
- not let one trustee dominate your work - trustees should work together
If you work with children or adults at risk there are more legal requirements.
Risks to be aware of
Risks you must be alert to include:
- sexual harassment, abuse and exploitation
- negligent treatment
- physical or emotional abuse
- bullying or harassment
- health and safety
- commercial exploitation
- extremism and radicalisation
- forced marriage
- child trafficking
- female genital mutilation
- discrimination on any of the grounds in the Equality Act 2010
- people may target your charity
- a charity’s culture may allow poor behaviour
- people may abuse a position of trust they hold within a charity
If things go wrong we will check if you followed this guidance and the law.
Policies and procedures you need to have
Your charity should have safeguarding policies and procedures which are:
- put into practice
- reviewed at least once a year
- available to the public
Make all trustees, staff, volunteers and beneficiaries aware of your policy. They all need to know how to apply it.
In your policy make clear how you will:
- protect people from harm
- make sure people can raise safeguarding concerns
- handle allegations or incidents
- report to the relevant authorities
The amount of detail in your policies and how often you review them depends on what your charity does, where it works and the level of risk.
When you review policies and procedures, check you are still following them.
Use guidance to help with policies and procedures. Take professional advice if you need it.
Code of conduct
If you have staff or volunteers you must have a clear code of conduct which sets out:
- your charity’s culture
- how people in your charity should behave
Other policies you need to have
You also need to make sure your charity has:
- suitable health and safety arrangements in place
- first aid, fire safety and digital safety policies that everyone understands
Get checks on trustees, staff and volunteers
You must make sure that trustees, staff and volunteers are suitable and legally able to act in their positions. This includes people from or working overseas.
You need to get:
- criminal records checks where the position is eligible
- references and checks on gaps in work history
- confirmation that staff can work in the UK
- health checks where appropriate
Disclosure and Barring Service (DBS) checks
If you work with children or adults at risk, you should check people’s criminal records and information held by the police.
Always get a standard, enhanced or enhanced with barred list check from the DBS when a role is eligible for one.
If a role is not eligible for a standard or enhanced check, ask the person to apply for a basic check.
People from overseas
It’s a different process to get checks for trustees, staff or volunteers from overseas.
Sending workers overseas
Where you cannot get a DBS check for someone going to work overseas, they may be able to get an International Child Protection certificate.
Do not appoint anyone who is disqualified as a trustee or to a senior manager position (at chief executive or finance director level).
Protect volunteers and staff
If your charity has volunteers or staff, you need to protect them from harm.
Have clear policies and procedures on:
- bullying and harassment
You need to have adequate insurance which covers the individuals and the activities involved.
Safeguarding children or adults at risk
If you work with children or adults at risk you should:
- establish good safeguarding policies and procedures that all trustees, staff and volunteers follow
- make sure all staff and volunteers receive regular training on child protection or working with adults at risk
- appoint a safeguarding lead to work with your local authority safeguarding boards
- manage concerns, complaints, whistleblowing and allegations relating to child protection or adults at risk effectively
- follow relevant legislation and guidance
Identify your local authority safeguarding children or adults board. They:
- coordinate safeguarding and promote the welfare of children or adults at risk in the area
- publish policies and procedures for safeguarding which you must follow
You can find your local board online.
Safeguarding children duties apply to any charity working with, or coming into contact with, anyone under the age of 18.
Safeguarding children means to:
- protect children from abuse and maltreatment
- prevent harm to children’s health or development
- ensure children grow up with the provision of safe and effective care
- take action to enable all children and young people to have the best outcomes
Safeguarding adults at risk
Safeguarding adults at risk means protecting their right to live in safety and free from abuse and neglect.
Safeguarding duties for adults at risk apply to any charity working with anyone aged 18 or over who:
- has needs for care and support (whether or not the local authority is meeting any of those needs) and
- is experiencing, or is at risk of, abuse or neglect
- as a result of those care and support needs is unable to protect themselves from either the risk of, or the experience of abuse or neglect.
An adult at risk of abuse may:
- have an illness affecting their mental or physical health
- have a learning disability
- suffer from drug or alcohol problems
- be frail
In England follow guidance on the Care Act 2014.
- be aware of different risks for staff, volunteers and beneficiaries who are overseas
- have suitable reporting and monitoring processes in place for any work overseas
Challenges of working overseas include:
- different cultures, practices or legal systems
- an unstable environment, like a conflict zone
- working with many partners
You should apply the same practices as in England and Wales and make sure you comply with any extra requirements of the other country.
Follow The Core Humanitarian Standard on Quality and Accountability for overseas humanitarian work
You must know when:
- to report issues to law enforcement in the country you are working in
- you also need to report to police in the UK
You can find resources online to help with working overseas. These include:
- The International Committee of the Red Cross’s code of conduct for NGOs in disaster relief
- BOND, the UK network for organisations working in international development.
Only use templates that are appropriate for your charity.
Handle and report incidents and allegations
If you have an incident or allegation of abuse you should handle and record it a secure and responsible way. Follow your safeguarding policy and procedures.
You should report to the police if the incident or concern involves criminal behaviour.
Where necessary you must also refer to social services and report to other agencies.
There are other regulators that you may need to report or refer to depending on what your charity does.
In some cases you should send a serious incident report to the Charity Commission.
If you work with children or adults at risk
Refer all safeguarding concerns with children or adults at risk to your local safeguarding children or adult team.
You must refer to DBS if you:
- provide a regulated activity, and
- stop someone working with children or adults at risk, and
- certain criteria are met
Working with or making grants to other organisations
Carry out proper due diligence when you work with, or make grants to, other bodies to achieve their aims.
You must make sure that any grant recipient or partner body is suitable. They must have appropriate safeguarding procedures in place. Make sure there are clear lines of responsibility and reporting between all bodies involved.
You should have a written agreement or contract that sets out:
- your relationship
- the role of each organisation.
- monitoring and reporting arrangements
Terrorism and the Prevent duty
All charities must prevent abuse for extremist purposes.
Some charities, like educational charities, are ‘specified authorities’. They must follow guidance on the Prevent duty.
Where appropriate you should also follow:
- Advice for schools and childcare providers
- How higher education bodies’ compliance with the Prevent duty is monitored
This must be part of your charity’s risk assessments, policies and procedures.
This document is a one-page summary of safeguarding actions for trustees.
Text version of infographic
10 actions trustee boards need to take to ensure good safeguarding governance
Safeguarding should be a key governance priority for all charities
Ensure your charity has an adequate safeguarding policy, code of conduct and any other safeguarding procedures. Regularly review and update the policy and procedures to ensure they are fit for purpose
Identify possible risks, including risks to your beneficiaries or to anyone else connected to your charity and any emerging risks on the horizon
Consider how to improve the safeguarding culture within your charity
Ensure that everyone involved with the charity knows how to recognise, respond to, report and record a safeguarding concern
Ensure people know how to raise a safeguarding concern
Regularly evaluate any safeguarding training provided, ensuring it is current and relevant
Review which posts within the charity can and must have a DBS check from the Disclosure and Barring Service
Have a risk assessment process in place for posts which do not qualify for a DBS check, but which still have contact with children or adults at risk
Periodically review your safeguarding policy and procedures, learning from any serious incident or ‘near miss’
If you work overseas, find out what different checks and due diligence you need to carry out in different geographical areas of operation