Guidance for agreement holders on how to claim a payment.
Making a claim
Use the claim form you received from Natural England. It’s pre-populated with the revenue options from your agreement.
Return your claim form by:
- post to the Natural England office address in the letter you received with your form
- emailing a scanned copy to the address in the letter
- hand to any Natural England office
Natural England may contact you if your claim is missing any information.
Your payments may be affected if you do not meet the terms and conditions of your agreement - refer to the handbook.
Your claim must have been received by Natural England by 15 May 2018 to avoid a penalty.
Natural England must receive late claims by 11 June 2018. They’ll apply a 1% penalty for each working day a claim is late.
The extension of Countryside Stewardship payment claim deadline does not apply to ES claims.
Amending a claim
To amend your claim, write to or email Natural England at the addresses shown in the letter you received with the claim form.
You may need to amend your claim if, for example:
- you have not been able to carry out the management required
- you’ve transferred land in or out of the agreement.
Natural England must receive any amendments to claims by 31 May 2018.
- will accept late amendments until 11 June 2018
- may reduce payments by 1% on the area affected for each working day the amendment is late
If you’ve notified the Rural Payments Agency (RPA) about a mapping change that is not shown in annex 1 or 2 of the claim form, make a note of the change in section 4.
Rotational arable options
Section 3 of the claim form shows any rotational arable options (RAO) you have in your agreement. You need to add details about the RAO in this cropping year (autumn 2017 to harvest 2018). Do not include options for overwintered stubbles.
You need to provide details of where you will locate the overwintered stubble options in autumn to winter 2018 to 2019. If you cannot do this with your claim form, write to Natural England with the details by 1 September 2018. The address is in the letter you received with the claim form. You do not need to do this if your agreement ends before the options are due to start.
Claims for capital works under HLS
Contact Natural England to request a capital works claim form. You can claim:
- throughout the year when you complete work as specified in your agreement
- for capital works for educational access visits
You’ll need to complete the HLS VAT declaration form if you are not registered for VAT with HM Revenue and Customs.
Natural England and RPA aim to make:
- partial payments by December 2018
- end of year payments by June 2019
RPA will make payments into your bank account. To update RPA on your bank account details, call 03000 200 301.
Changes to your agreement
You must notify Natural England in writing before you make any changes to your agreement. This is in addition to completing your claim form. Check your agreement’s handbook for details of the requirements and deadlines for making changes.
Your payments may be affected if you do not meet the requirements and deadlines in your handbook.
Natural England - contact the office for your county.
Rural Payments Agency - call the helpline on 03000 200 301.