How to publish on GOV.UK

Organisation pages

How to create, edit and add content to your organisation pages.

Edit your organisation page

To open an organisation page for editing, select the ‘More’ tab and then ‘Departments and agencies’. Select your organisation from the list.

You can:

  • edit the content on your organisation page
  • feature specific content items
  • add or edit corporate information pages

Set up your organisation page

To edit your organisation page, select the ‘Details’ tab, scroll down and click the ‘Edit’ button.

Add a default image for news articles

You need to include a default image for your organisation that will appear if an editor publishes a news story without an image.

  1. Under ‘Select an image to be shown by default on news articles’ click on the ‘Choose file’ button.

  2. Select a jpeg, gif or png file of a generic photo that reflects your organisation, at 960 pixels wide and 640 pixels high, minimum 75 dpi.

Email address

You need to include an email address so the public can order attachments in alternative formats.

Status on GOV.UK

There are several options for setting your organisation’s status including:

  • ‘Currently live’
  • ‘Coming soon’
  • ‘Exempt from joining’
  • ‘Currently transitioning’
  • ‘Closed’

When your organisation goes live on GOV.UK, change the status to ‘Currently live’. Once your organisation is live don’t change the status or your organisation will disappear from GOV.UK.

Associations

Under ‘Associations’ you need to select:

  • your ‘Sponsoring organisation/s’
  • ‘Policy areas’ where your organisation has responsibilities
  • ‘Detailed guide categories’ that reflect the work your organisation does

Fill these in after talking to your sponsoring organisation.

Once your basic organisation page is set up you have the option to include ‘Featured links’.

Choosing your homepage layout

If you have ‘managing editor’ permissions you can choose from 2 layout options for your homepage:

  • ‘news priority’ (formerly ‘top tasks’)
  • ‘service priority’ (formerly ‘featured services and guidance’)

Choose the option that best meets the needs of your homepage’s users. Use Google Analytics to find out what people come to your homepage to do.

To change the layout of your organisation page, select the ‘Details’ tab, scroll down and click the ‘Edit’ button.

Under ‘Position of featured links on organisation homepage’, select the radio button above the image which shows the layout you want to use. Under ‘Featured links’ complete or edit the ‘Title’ and ‘Url’ fields. To add more featured links, click on ‘Add another’.

The ‘news priority’ layout can have up to 5 featured links. The ‘service priority’ layout can have up to 10 featured links.

Only managing editors can add or edit featured links.

‘News priority’ homepage layout

‘News priority’ featured links are the main things users come to your organisation to do that aren’t covered by existing content on your pages.

‘News priority’ featured links must be used sparingly and only kept if you have evidence from Google Analytics that users are using them.

As a guide, each ‘news priority’ featured link should be followed by at least 2% of total visitors to your organisation page (measured in total unique pageviews).

‘News priority’ featured links should point to:

  • GOV.UK ‘Services and information’ (or ‘mainstream’) content
  • information or tools on other domains
  • publications that are heavily used

The text of the link must be as specific and active as possible, and not overlap with titles used for ‘corporate’ content types.

You can create links to information that’s not on GOV.UK if there’s evidence of user demand, eg the Ministry of Defence links to the army, navy and Royal Air Force sites.

Don’t put anything in the top tasks list that’s already covered by a link on your organisation’s homepage. This includes:

  • detailed guidance
  • high profile groups
  • contact information (for press offices or other bodies)
  • lists of ministers
  • links to all press releases or announcements
  • links to all statistics and research
  • blogs and social media (these can be personalised under ‘follow us’, or calls to action added to relevant policies or publication pages)
  • working for us
  • procurement
  • our priorities

Only use ‘news priority’ featured links to promote microsites or campaign sites when there is clear evidence of demand.

The Government Digital Service (GDS) may remove any links that don’t meet the standard. If you’re not sure what these links should be, ask GDS for content advice via the GOV.UK Support form.

‘Service priority’ homepage layout

The ‘service priority’ layout is for organisations that have very little (if any) news, publishing or policy activity, but a high volume of users with very specific, service-oriented needs.

You’ll need to ask GDS to be able to use featured services and guidance proposing the text and URLs for up to 10 links.

When choosing links, consider:

  • what users are searching for from your organisation page
  • routing users to specialist browse pages (if you have them)
  • the top tasks from your existing organisation page
  • most popular content based on page views
  • user feedback comments
  • frequent contact centre queries
  • balancing mainstream and specialist user needs
  • seasonal trends (for example, applications for study visas or fishing rod licences)

GDS content designers can help you with choosing the links and the wording based on users’ needs.

Add ‘our policies’

You can promote policies on your home page. Do this in the ‘edit organisation’ part of Whitehall publisher.

Choose up to 5 policies to promote and order them by dragging them around.

Feature content

Feature content on your organisation page to draw attention to current stories or important publications or announcements. Any items you feature must include an image.

You can feature up to 6 pieces of content (eg collections, detailed guides, news articles, publications, speeches, consultations) on an organisation page. You can only feature published content.

You can feature:

  • content items that exist within the ‘Departments and policy’ area of GOV.UK
  • press releases and announcements
  • topical events
  • blog posts
  • alerts
  • campaigns
  • services
  • careers
  • content not on GOV.UK, but with a .gov.uk domain

Feature content on GOV.UK

  1. On your organisation page, select the ‘Features’ tab.

  2. Search for the document you want to feature.

  3. Click on the ‘Feature’ button next to the document you’d like to feature.

  4. Select a 960 pixels wide and 640 pixels high image to be shown on your organisation page with this feature.

Feature content not on GOV.UK

  1. On your organisation page, select the ‘Features’ tab.

  2. Scroll down to the ‘Feature new offsite link’ section.

  3. Click on ‘Create an offsite link’.

  4. Complete the title, summary, type and URL fields and click Save.

  5. Click on the ‘Feature’ button next to the external page you’d like to feature.

  6. Select a 960 pixels wide and 640 pixels high image to be shown on your organisation page with this feature.

Unfeature and edit content

You can change the order of or unfeature featured content. The first piece of content you feature will be the most prominent.

  1. On your organisation page, select the ‘Features’ tab.

  2. Click and drag an item up or down in the list.

  3. When you’re done setting the order, click ‘Save ordering’.

Unfeature content

  1. On your organisation page, click on the ‘Features’ tab.

  2. Click ‘Unfeature’ to remove featured content from your organisation page.

Edit the ‘What we do’ section

‘What we do’ is the short summary of your organisation’s responsibilities that appears on your organisation page.

To edit the text:

  1. Select the ‘Corporate Information’ tab.

  2. Click on ‘About us’.

  3. Click on ‘Create new edition to edit’.

  4. When you’ve made your edits submit for review.

Add, edit or delete a contact

  1. On your organisation page, select the ‘Contacts’ tab.

  2. Edit, add or delete contact details.

Contact details are shown in the order you add them.

You must add a Freedom of Information contact, which must be shown on your organisation page.

Add other contacts (not for your organisation page) that appear frequently in your news and other documents. You’ll be able to pull these in from the list you create here.

Add a social media account

  1. On your organisation page, select the the ‘More’ tab. Click on ‘Social media accounts’.

  2. Edit, add or delete social media accounts for your organisation.

They will appear on your organisation page under the ‘Follow us’ heading.

Social media accounts are shown in the order you add them.

Add people

To find out how to create people see guidance on People and roles.

Once you’ve created your organisation’s people, you can go to ‘People’ under the ‘More’ tab and drag people’s names up and down to reorder them.

Add corporate information pages

  1. On your organisation page, select the ‘Corporate information pages’ tab.

  2. Add new corporate information pages as needed - you can only use each type once.

The pages you can add to your organisation page are:

  • About our services
  • Complaints procedure
  • Equality and diversity, to show how the organisation meets its equality responsibilities
  • Media enquiries
  • Membership
  • Office access and opening times
  • Our energy use, links to the organisation’s energy use data (generally central headquarters)
  • Our governance, describes the boards and committees that run the organisation
  • Petitions and campaigns
  • Personal information charter, for standards followed by organisations when asking for information
  • Procurement offers information for potential suppliers
  • Publication scheme lists the information the organisation routinely makes available
  • Research at x lists areas of research and analysis
  • Social media use
  • Statistics at x includes a forward look at releases and explains how the organisation compiles stats
  • Welsh language scheme for organisations providing services in Wales
  • Working for x provides direct links to job listings and any relevant recruitment or HR policies

These pages will be listed on your organisation page automatically.

Close an organisation

Organisations should never be deleted from GOV.UK. Instead, the status of an organisation can be changed to ‘closed’.

Organisations marked as closed aren’t listed on the organisations index and disappear from the parent or sponsor department’s organisation page. But they continue to have a profile page findable at the same URL, with a statement indicating they’re closed.

Closed organisation profiles will remain findable by external search engines and the internal site search, and remain listed as a filter option, for example when filtering by organisation on the list of all government publications. All documents on GOV.UK which were once tagged to that organisation will continue to be so, so none of the context is lost.

How to close an organisation

  1. Click on the ‘More’ tab and then ‘Departments and agencies’. Select your organisation name from the list.

  2. Change its ‘Status on GOV.UK’ from ‘Currently live’ to ‘Closed’.

  3. Under the ‘Reason for closure’ menu that appears, choose one of these:

  • no longer exists
  • replaced
  • split into parts
  • merged with another organisation
  • change of name
  • no longer part of central government
  • devolved to regional government

If your organisation is being taken over by another organisation, enter the name of the organisation taking over from (superseding) your organisation.

Choose the date the organisation closed.

What a closed organisation page will look like

There are different options in Whitehall publisher for describing ‘closed’ organisations, each of which generates slightly different wording for users.

Reason for closure Use when Automated wording Example
1. No longer exists Organisation is closed and its functions haven’t been taken over by anyone else. [name of organisation] closed down in [month/year]. or if date not known [name of organisation] has closed down. Agricultural Wages Committee
2. Replaced Organisation is closed and has been replaced [name of organisation] was replaced by [name of organisation] in [month/year]. or if date not known [name of organisation] was replaced by [name of organisation]. Driving Standards Agency
3. Split Organisation is split into parts [name of organisation] was replaced by [name of organisation] and [name of organisation] in [month/year]. or if date not known [name of organisation] was replaced by [name of organisation] and [name of organisation]. Department for Education and Skills
4. Merged with other organisation Organisation is merged into / with another organisation [name of organisation] became part of [name of organisation] in [month/year]. or if date not known [name of organisation] is now part of [name of organisation].  
5. Change of name Organisation changes its name [name of organisation] is now called [name of new organisation].  
6. No longer part of central government Organisation is still operational, but no longer part of central government [name of organisation] is now independent of the UK government. [Note: link to the organisation’s website in the text summary field] Design Council
7. Devolved to regional government Organisation is devolved to regional government [name of organisation] is now run by the [name of new organisation] (NB Scottish Government / Welsh Government / Northern Ireland Executive are modelled in the system]. [Note: link to the organisation’s website in the text summary field] Western Health and Social Services Board