How to publish on GOV.UK

Translations

How to add, edit or delete a translated document.

You can add one or more translations to any published document on GOV.UK, apart from consultations, document collections, fatality notices and statistical data sets, in any of 48 languages, including:

  • all the official languages used by the Foreign and Commonwealth Office
  • Welsh for UK documents

You’ll need to add the translated text because Whitehall publisher doesn’t have a translation tool.

Add a new translation

A translation can only be added to a saved document, except for Worldwide location news stories. If the document isn’t already in publisher you’ll first need to create and save the document in English.

  1. On the saved document page you’ll see a ‘Translations’ subheading. Underneath it will list any translations already on the page, or will say if there are no translations.

  2. Click on ‘Add translation’ button on the right.

  3. A box will appear on the screen which has a drop down menu with a list of languages. Select which language your translation is in and click the ‘Add translation’ button.

  4. You’ll now see a page with mandatory title, summary and body fields. Add the translated text to the fields and click save.

  5. You should now see under ‘Translation’ the language and title of your translation.

  6. To check the page, click on the ‘Preview on website’ button and a drop down menu will appear which lists all the different language versions. Select the language you’ve translated the page into and a preview page will open in a new window.

  7. Submit the page for review by clicking on the ‘Submit for 2nd eyes’ button. Another editor can now check your page and either publish or send it back to you to correct.

Edit a translation

  1. Select the ‘Documents’ tab in Whitehall publisher and search for your document.

  2. Click on the document you want to edit.

  3. You’ll see a list of translations under the ‘Translations’ subheading. Click on the ‘Edit’ button for the translation you want to edit.

  4. Make your edits to the text and click ‘Save’.

  5. To check the page, click on the ‘Preview on website’ button and a drop down menu will appear which lists all the different language versions. Select the language you’ve translated the page into and a preview page will open in a new window.

  6. Submit the page for review by clicking on the ‘Submit for 2nd eyes’ button. Another editor can now check your page and either publish or send it back to you to correct.

Delete a translation

  1. Select the ‘Documents’ tab in Whitehall publisher and search for your document.

  2. Click on the document you want to edit.

  3. You’ll see a list of translations under the ‘Translations’ subheading. Click on the ‘Delete’ button for the translation you want to delete.

  4. A box will appear asking ‘Are you sure you want to delete this translation?’ Click ‘OK’.

The page will be deleted immediately.

Welsh-language translation

When deciding whether to translate departments and policy content, follow your Welsh language scheme and look for evidence of a user need. This can include:

  • analysis of Welsh-language search terms on GOV.UK and search engines
  • use of relevant and existing Welsh-language government transactions
  • calls to Welsh-language contact centres
  • requests for translations from Welsh-language speakers

Read the policy about Welsh language on GOV.UK.