Guidance

Change, transfer or cancel your environmental permit

How to change details of your environmental permit, transfer it to somebody else or cancel it.

You can apply to:

Change (vary) your permit

Change your address or contact details

Complete the following documents and send them to the Environment Agency:

Correct mistakes or make administrative changes

You can apply to correct a mistake in your permit or make administrative changes. This is known as an ‘administrative variation’.

Read the form guidance for part C0.5 to find out what changes you can make.

To request changes, complete part C0.5: administrative variation of a standard or bespoke permit and send it to the Environment Agency.

Changing or adding things to your permit

If you want to do an activity that is not currently covered by your permit you must apply to have it added.

You can also apply to:

  • make changes to your permitted activity or its conditions
  • combine 2 or more permits into one

Complete part A: about you and part C1: varying a standard facilities permit to change or add a standard permit.

Complete part A: about you, part C2: varying a bespoke permit, and one of the following for changes to a bespoke permit:

  • part C2.5 to add a medium combustion plant (MCP) or specified generator (SG) to your existing bespoke permit or change (vary) your standalone MCP or SG permit
  • part C3 to change an installation permit (not intensive farming)
  • part C3.5 to change an intensive farming installation permit
  • part C4 to change a bespoke waste operation permit
  • part C5 to change a mining waste operation permit
  • part C6 to change a standalone water discharges permit
  • part C7 to change a standalone groundwater discharges with spreading activities permit

Complete part A: about you and part C8: varying a flood risk activity permit to change the conditions or any part of a flood risk activity permit.

In addition, complete one or more of the following:

Send your documents to the Environment Agency.

Transfer your permit to somebody else

You can transfer your permit or part of your permit to somebody else at any time.

Transfer a standalone water discharge or groundwater permit

Complete part D1: notification of transfer and send it to the Environment Agency.

Get the person taking over the permit to complete and send part A: about you to the Environment Agency.

There is no charge for transferring this type of permit.

If you cannot contact the current permit holder, see the F1 form guidance notes for further advice and contact the Environment Agency.

If you are moving address, you need to include details of your new address so that the Environment Agency can send you confirmation of your permit transfer by post.

Transfer an installations, waste and mining waste operations permit

The person who wants to take over the permit must fill in:

The person who wants to take over the permit must also be the legal operator and meet the competence requirements.

The current permit holder and the person who wants to take over the permit must each fill in part F1: charges and declarations.

Send your documents to the Environment Agency.

Read the guidance for part F1 to find out how the Environment Agency decides whether the person who wants to take over the permit is eligible.

If you cannot contact the current permit holder, see the F1 form guidance notes for further advice and contact the Environment Agency.

If you are moving address, you need to include details of your new address so that the Environment Agency can send you confirmation of your permit transfer by post.

Transfer a standalone flood risk activity permit

Complete part D3: notification of transfer and send it to the Environment Agency.

Get the person taking over the permit to complete and send part A: about you to the Environment Agency.

There is no charge for transferring this type of permit

If you cannot contact the current permit holder, contact the Environment Agency.

If you are moving address, you need to include details of your new address so that the Environment Agency can send you confirmation of your permit transfer by post.

Cancel (surrender) your permit

You can cancel your permit or part of your permit at any time. This is known as ‘surrendering’ your permit. You must still pay for your permit until you cancel it.

You can cancel your permit if you:

  • no longer need it, for example if you have stopped doing the activity your permit covered
  • want to reduce the area of land your permit covers

You do not need to cancel your permit if you want to:

Cancel a water discharge or groundwater activity permit

Complete the following documents and send them to the Environment Agency:

There is no charge for cancelling this type of permit.

Cancel an installations, waste and mining waste operations permit

You can apply to cancel all or part of your permit.

Complete the following documents and send them to the Environment Agency:

Cancel a flood risk activity permit

Complete the following documents and send them to the Environment Agency:

There is no charge for cancelling this type of permit.

Fees

See the environmental permitting charges guidance. The cost depends on the type of business activity, the environmental risk and the amount of work needed to assess the application.

It is free to transfer or cancel:

  • standalone water discharge permits
  • standalone groundwater permits
  • standalone flood risk activity permits

Get help with your application

The Environment Agency offers basic pre-application advice to help you complete your application. This basic advice is free because the cost of providing it is included in the application charge.

For standard rules, mobile plant and bespoke permits the basic service covers the following advice (where applicable):

  • which standard rules set is relevant for your activities
  • helping you check that your activity meets the criteria for a standard rules permit
  • carrying out nature and heritage conservation screening
  • which application forms and guidance to use
  • information about any administrative tasks the Environment Agency will need to do

For bespoke permits, the basic service also includes advice about risk assessments you may need to do to accompany your application.

If you need more in depth advice about your application the Environment Agency offers an enhanced pre-application advice service. The enhanced service costs £100 an hour plus VAT. The enhanced service can include face to face meetings and advice on:

  • complex modelling
  • preparing risk assessments
  • parallel tracking complex permits with planning applications
  • specific substances assessments
  • monitoring requirements (including baseline)

The Environment Agency will give you a written estimate before they start work. This will include:

  • a breakdown of the work they will carry out with costs
  • when these costs will be charged

Getting pre-application advice will help you submit a good quality application that can be processed (determined) smoothly and quickly. Complete the pre-application advice form if you want to request either basic (free), or enhanced (chargeable) pre-application advice.

If you cannot access the form please contact the Environment Agency and they can send you a paper copy to complete and return.

Submit your documents

Due to coronavirus (COVID-19) restrictions, we cannot access postal applications. Please submit completed forms via email. If you have sent us a postal application since 18 March, please resubmit it to us by email, if you can.

On our return, we will process any complete postal applications based on the date that we received them.

Send your completed forms to:

Alternatively, you can post your forms to the Environment Agency:

Permitting and Support Centre
Environmental Permitting Team
Environment Agency
Quadrant 2
99 Parkway Avenue
Parkway Business Park
Sheffield
S9 4WF

Contact the Environment Agency

Contact the Environment Agency if you have questions about changing, cancelling or transferring your permit.

General enquiries

National Customer Contact Centre
PO Box 544
Rotherham
S60 1BY

Monday to Friday, 8am to 5pm.

Due to the current health emergency we have reduced the times our phone lines are open. This is under review and we hope to be able to extend them soon. If possible please contact us by email at enquiries@environment-agency.gov.uk.

The impact of COVID-19 on our teams means you may experience some delays in responses as most of our staff will be working from home. We are currently unable to deal with post sent to our offices in the usual way.

Published 1 February 2016
Last updated 12 June 2020 + show all updates
  1. Explained how we are managing postal applications during the coronavirus (COVID-19) outbreak.

  2. We've added a link to Form C2.5 to add a medium combustion plant (MCP) or specified generator (SG) to an existing bespoke permit or change (vary) a standalone MCP or SG permit.

  3. New section added called 'Get help with your application'. The new section provides information about the Environment Agency's basic pre-application advice to help you complete your application.

  4. Removed form F2. You now need to complete form F1 to change a permit for a water discharge or point source groundwater discharge activity.

  5. Flood risk activity permits forms added.

  6. Minor update for clarification: You need to complete part C3.5 to change an intensive farming installation permit. Use part C3 to change an installation permit that isn't for intensive farming.

  7. First published.