News story

Appointments for notarial and documentary services

How to make an appointment using the embassy’s online tool

From:
Foreign & Commonwealth Office
Published
3 April 2013
This was published under the 2010 to 2015 Conservative and Liberal Democrat coalition government

Overview

The British Embassy provides a limited range of notarial and documentary services for British nationals in Azerbaijan.

If there is no specific formal requirement for a notarial service or certificate to be provided by the consular section, a UK notary local notary or local lawyer may be able to provide the service more conveniently, quickly and cheaply.

Before booking, make sure you have selected the correct service and that the document(s) will be accepted by the relevant authority. This information cannot be verified by the Embassy.

Should you need to contact the Embassy prior to making an appointment or arrival please email baku.consular@fco.gov.uk If in doubt which option to select the most appropriate, but please do alert the consular section to your specific requirements.

We are unable to provide notarial and documentary to Commonwealth or Azerbaijani nationals.

Services we provide in Azerbaijan

Consular staff in Azerbaijan can:

  • make a certified copy of a document
  • administer an oath, affirmation or affidavit
  • issue a certificate of no impediment for British national wishing to marry.
  • witness a signature
  • unite documents
  • prepare a document in English or the local language

What to bring to your appointment

See the individual services below for details of supporting documents to bring. Make sure you have acceptable proof of address and identity, and payment for any fees. The current consular fees can be found here.

Payment

We accept payment in Azerbaijan Manat only. Please bring the correct amount. Refunds of consular fees are not given for certificates or notarial services that are not accepted by the requesting authority.

Proof of address and identity

For all appointments, you will need to bring acceptable proof of your identity and address.

We accept passports as proof of identity. For proof of your address, we accept a local residency card, hotel reservations, utility bills and/or bank statements.

Make a certified copy of a document

The Consular Section of the British Embassy can provide certified copies of the following documents:

  • British passport
  • British driving licence
  • British divorce decrees
  • UK educational document, i.e. issued in the UK by a recognised institution and listed in the Legalisation office tool

The Embassy is not able to provide certified copies of the following:

  • British marriage, birth and death certificates. You should apply to the General Register Office for copies of these documents.
  • non-UK documents including ID documents, passports and driving licences.

What you will need to bring with you:

• The document to be copied • Proof of identity/address • The correct fee – see the list of [fees}(https://www.gov.uk/government/publications/Azerbaijan-consular-fees)

Book an appointment: to make a certified copy

Marriage: Notice of Marriage and Certificate of No Impediment

Prior to making an appointment please read our guidance on getting married abroad.

What you will need to bring with you:

  • The documents listed in the guidance
  • Proof of identity/address
  • The correct fee – see the list of fees

Book an appointment to: Stage one - post your Notice of Marriage Book an appointment to: Stage two - collect a Certificate of No Impediment

Administer an oath, affirmation or affidavit

This service is for people who need to swear an oath, make an affirmation or make an affidavit in front of a consular officer.

The consular section will not draft documents for you. Prior to making an appointment, please check with the consular section what format they need and then have the document drawn up or checked by a professional.

What you will need to bring with you:

  • The oath, affirmation or affidavit that you will swear or affirm
  • Proof of identity/address
  • The correct fee – see the list of fees

Book an appointment to: administer an oath, affirmation or affidavit

Witness a signature

This service is for customers who need to sign a document and have their signature witnessed by a consular officer. The document must be prepared before your appointment. We do not handle wills or probate, or witness deed polls.

Please do not sign the document before your appointment.

Prior to making an appointment, please check with the consular section that they are able to provide this service for your specific document.

What you will need to bring with you:

  • The document that you will sign before a witness
  • Proof of identity/address
  • The correct fee – see the list of fees

Book an appointment to: witness a signature

Unite documents

This service joins documents together using ribbon and a seal and is usually only needed for legal reasons.

What you will need to bring with you:

  • The document to be united
  • Proof of identity/address
  • The correct fee – see the list of fees

Book an appointment to: unite documents

Services provided elsewhere

Data protection

The Foreign & Commonwealth Office holds and uses data for purposes notified to the Information Commissioner under the Data Protection Act 1998. Such personal data may be disclosed to other UK government departments and public authorities.

Disclaimer

This information is provided as a general guide and is based upon information provided to the embassy by the relevant authorities and may be subject to change at any time with little or no notice. Accordingly, the FCO and the British embassy will not be liable for any inaccuracies in this information. For all notarial and legalisation services it is the responsibility of the customer to ascertain the precise requirements of the person requesting the notarial or legalisation service and to satisfy themselves that the service provided by the embassy will be accepted.

Published 3 April 2013