Guidance

Online filing and email reminders for companies

Find out how to send your information to Companies House online, how to sign up for email reminders, and the benefits of using our digital services.

Benefits of online filing

You can save your company time and money. By filing your documents online, you’ll:

  • be less likely to get late filing penalties
  • get confirmation that we’ve received your documents
  • find out if they’re accepted or rejected

It’s cheaper to file online

It costs less to file most documents online compared to paper. For example, it costs £13 to file a confirmation statement online, but £40 to file a paper form.

It’s quicker to file online

Most of our online documents are processed within 24 hours. Documents sent by post might take a week or more to process. So it’ll be a while before you find out if they’ve been accepted or rejected.

 Avoid rejects and late filing penalties

Online filing also has built-in checks to help you avoid errors and rejection. When we receive a document filed online, we’ll send you an acknowledgement almost immediately.

We’ll also send a confirmation once we’ve accepted your document. If your document’s rejected, you can correct it and resend to us.

Other online services

Online users also get access to additional services, including:

  • protected online filing (PROOF) – this prevents attempts to change your registered office address or directors without your knowledge
  • email reminders – a free and effective way to be reminded when your company’s accounts and confirmation statement are due

How to file online

It’s quick and easy to register for online filing.

  1. Register your email address.

  2. Choose a password.

  3. We’ll send your authentication code to the company’s registered office address.

You can watch our video on how to register for online filing with captions on YouTube (1m 48s).

How to register for online filing.

 Sign in to online filing

Once you’ve registered, you can sign in to the online filing service to send us your company’s documents.

You can watch our video on how to sign in to online filing with captions on YouTube (1m 35s).

How to sign-in for online filing

Software filing

Software filing packages let you send information to us through our XML gateway.

If you file a lot of documents, you might find this fits into your workflow more easily. The more documents you file, the more beneficial this option is likely to be.

It’s also cheaper to file documents electronically using software. For example, it costs £13 to incorporate a company using software filing, but costs £40 to file a paper form. Same day incorporations are £30 using software filing, and £100 by paper.

You can submit all the same forms that can be filed using our online filing service, plus additional types of company accounts and incorporations.

How to file online using software

You’ll need to open an online filing presenter account and either purchase suitable software or develop your own.

To develop your own software, you’ll need expertise in eXtensible Markup Language (XML). You can:

Use software to file annual accounts

We can receive and process company accounts produced in Inline eXtensible Reporting Language (iXBRL) format, and more software package providers are making this available. If you’re developing iXBRL to file accounts online, you can test your submission using our validator.

Some of the benefits include:

  • no more covering letters
  • no postage costs
  • faster, more secure delivery with immediate acknowledgement of receipt
  • automatic confirmation of acceptance or rejection
  • reduced risk of late filing penalties

Find out more about filing your company’s accounts using software.

Email reminders

Our email reminder service tells you when your company’s accounts and confirmation statement are due. Analysis shows email reminders are more successful than paper reminders.

Users who have switched to email reminders are more likely to file on time. So they’re less likely to get a penalty for filing their company’s accounts late.

Our email reminder service is free and has many advantages over the paper system. You can:

  • choose up to 4 people to receive a reminder (including an agent)
  • file your document immediately from a link within the reminder
  • receive reminders more conveniently
  • use less paper, contributing to saving the environment

We recommend all companies register for the email reminder service. We intend to withdraw paper reminders in the future as part of our aim to become a fully-digital organisation.

How to register for email reminders

  1. Sign in to the Companies House online filing service.

  2. Select ‘Activate e reminders’ from your company overview screen.

  3. Click ‘Add an email address’.

  4. Enter your email address (a maximum of 4 for each company).

  5. Click the link in the email from Companies House to validate your email address.

  6. Agree to the Terms of operation.

We’ll send you an email when you’ve successfully joined the reminder service.

New users will need to register to use our online filing service.

You can watch our video on how to register for email reminders with captions on YouTube (2m 6s).

Video demonstration on how to register for reminders

Register multiple companies

You can register multiple companies in one go.

  1. Prepare a password protected spreadsheet with a minimum of 15 company numbers and associated authentication codes.

  2. Email your spreadsheet to BulkERems@companieshouse.gov.uk.

  3. In a separate email from the same address, confirm the spreadsheet password and a single email address where we’ll send the reminders.

You can only assign one email address when joining in bulk registration. You can change an email address, or add additional email addresses using our online filing service (a maximum of 4 for each company).

What you can send to us online

 Limited companies

annual accounts audit exempt small full accounts (with abbreviated option)
annual accounts audit exempt abbreviated accounts
annual accounts micro-entity accounts
incorporation (IN01) private company limited by shares adopting their model articles in their entirety
AA01 change of accounting reference date
AA02 dormant company accounts
AD01 change of situation or address of registered office
AP01 appointment of director
AP02 appointment of corporate director
AP03 appointment of secretary
AP04 appointment of corporate secretary
TM01 terminating appointment as director
TM02 terminating appointment as secretary
CH01 change of particulars for director
CH02 change of particulars for corporate director
CH03 change of particulars for secretary
CH04 change of particulars for corporate secretary
CS01 confirmation statement (£13 charge)
AD02 notification of single alternative inspection location (SAIL)
AD03 change of location of the company records to the single alternative inspection location (SAIL)
AD04 change of location of the company records to the registered office
SH01 return of allotment of shares
NM01 notice of change of name by resolution & special resolution (RES15) (£8 charge)
DS02 withdrawal of application to strike off
MR01 particulars of a charge
MR02 particulars of a charge subject to which property or undertaking has been acquired
MR04 statement of satisfaction in full or in part of a charge
MR05 statement that part or the whole of the property charged (a) has been released from the charge (b) no longer forms part of the company’s property
PSC01 notice of individual person with significant control (PSC)
PSC02 notice of relevant legal entity with significant control
PSC03 notice of other registrable person with significant control
PSC04 notice of change of details for PSC
PSC05 notice of change of details for relevant legal entity with significant control
PSC06 notice of change of details of other registrable person with significant control
PSC07 notice of ceasing to be a PSC
PSC08 notice of PSC statements
PSC09 notice of update to PSC statements
EH01 elect to keep register of directors information on the public register
EH02 elect to keep directors’ residential addresses on the central register
EH03 elect to keep register of secretaries information on the central register
EW01 withdraw register of directors information from the central register
EW02 withdraw usual residential addresses information from the central register
EW03 withdraw register of secretaries’ information from the central register

You cannot file ‘full audited accounts’ using WebFiling.

Charities should seek advice from the Charities Commission to find out if your accounts type will be acceptable to Companies House. The Charities Commission needs a full audited set of accounts and you may have to file the same at Companies House.

Limited liability partnerships (LLPs)

LL AD01 change of registered office address of an LLP
LL AP01 appointment of member of an LLP
LL AP02 appointment of corporate member of an LLP
LL CH01 change of details of a member of an LLP
LL CH02 change of details of a corporate member of an LLP
LL CS01 confirmation statement (£13 charge)
LL TM01 termination of appointment of member of an LLP
LL AD02 notification of the single alternative inspection location (SAIL) of an LLP
LL AD03 change of location of the records to the single alternative inspection location (SAIL) of an LLP
LL AD04 change of location of the records to the registered office of an LLP
LL AA01 change of accounting reference date of an LLP
LL DS02 withdrawal of application to strike off
LL MR01 particulars of a charge created by an LLP
LL MR02 particulars of a charge subject to which property or undertaking has been acquired by an LLP
LL MR04 statement of satisfaction in full or in part of a charge by an LLP
LL MR05 statement that part or the whole of the property charged (a) has been released from the charge (b) no longer forms part of the LLP’s property
LL PSC01 notice of individual person with significant control (PSC)
LL PSC02 notice of relevant legal entity with significant control
LL PSC03 notice of other registrable person with significant control
LL PSC04 notice of change of details for PSC
LL PSC05 notice of change of details for relevant legal entity with significant control
LL PSC06 notice of change of details of other registrable person with significant control
LL PSC07 notice of ceasing to be a PSC
LL PSC08 notice of PSC statements
LL PSC09 notice of update to PSC statements
LL EH01 elect to keep register of members information on the central register
LL EH02 elect to keep register of LLP members’ residential addresses information on the central register
LL EH04 elect to keep register of PSC information on the central register
LL EW01 withdraw register of LLP members’ information from the central register for an LLP
LL EW02 withdraw register of LLP members’ usual residential addresses information from the central register
LL EW04 withdraw register of PSC information from the central register for an LLP
Published 29 April 2019
Last updated 18 June 2019 + show all updates
  1. Added list of online forms.
  2. First published.