How the protected online filing (PROOF) scheme can help you prevent fraudulent changes to your company.
This free service lets you protect your company from unauthorised changes to your records. It prevents the filing of certain paper forms, including:
- changes to your registered office address
- changes to your officers (appointments, resignations or personal details)
- your annual return
It’s important that your company’s records are correct because they’re sometimes used to check its legitimacy if you apply for a loan.
Fraudsters are known to hijack a company by changing the details of the company’s directors and registered office. This leaves the company vulnerable to further fraud.
Companies House deals with around 50 to 100 cases of corporate identity theft every month. If you suspect fraudulent activity against a company you should report this to Companies House.
Join PROOF using the Companies House online filing service. You’ll need to be registered for online filing.
Once you’ve signed in, complete the following steps:
- select the ‘Join PROOF’ link near the padlock icon at the top of the overview screen
- agree to the terms and conditions
- select ‘Protect this company’
You’ll get an email to let you know if your application has been successful.
Once you’ve joined, the forms covered by PROOF can only be filed online, so:
- tell anyone who files documents for your company that you’re joining PROOF
- give them the authentication codes they’ll need to file online
Companies House will reject any paper versions of the forms and send them back to the registered office address.
You can leave the PROOF service at any time.
Watch a video demonstration on how to join PROOF
Check if you’re registered for PROOF
Your company’s PROOF status is displayed on its online overview screen and:
- you’re registered for PROOF if the padlock icon is locked
- you’re not registered for PROOF if the padlock icon is unlocked
- your application is in progress if there is a clock icon
When you can’t join PROOF
If your company has an ongoing internal dispute between its officers, you won’t be able join PROOF until it has been resolved.
Leaving the PROOF service
To leave the service select the ‘Leave PROOF’ link at the top of your company’s online overview screen. You’ll get an email confirming you’ve left the service.
Once you’ve left the service your company will no longer be protected against fraudulent filings on paper. The registrar may also terminate the agreement with immediate effect under clause 8.2 of the PROOF terms and conditions.
Forms covered by PROOF
Limited company forms
|AP01||Appointment of director|
|AP02||Appointment of corporate director|
|AP03||Appointment of secretary|
|AP04||Appointment of corporate secretary|
|CH01||Change of director’s details|
|CH02||Change of corporate director’s details|
|CH03||Change of secretary’s details|
|CH04||Change of corporate secretary’s details|
|TM01||Termination of appointment of director|
|TM02||Termination of appointment of secretary|
|AD01||Change of registered office address|
Limited liability partnership (LLP) forms
|LL AR01||Annual Return|
|LL AP01||Appointment of a member|
|LL AP02||Appointment of a corporate member|
|LL CH01||Change of member’s details|
|LL CH02||Change of corporate member’s details|
|LL TM01||Termination of appointment of a member|
|LL AD01||Change of registered office address|
In June 2016, the annual return will be replaced by the confirmation statement. These forms won’t be in the PROOF scheme.
All other documents are accepted on paper if delivered by a company in the PROOF scheme.
Filing paper forms covered by PROOF
If you need to file one of the forms covered by PROOF on paper while you’re still registered for PROOF, you’ll need to complete a paper consent form.
You should only use a paper consent form if absolutely necessary. See the PROOF terms and conditions for more information.
Call the Companies House contact centre on 0303 1234 500 to request a paper consent form.
PROOF terms and conditions
The registrar of companies operates the PROOF scheme under an agreement under section 1070 of the Companies Act 2006.
Any company joining the PROOF scheme does so on the terms set out in the.