Statutory guidance

RLE1 form and guidance

Use the RLE1 form - electronically or on paper - to make changes to your digital maps, register new land and transfer entitlements by sub-lease or inheritance.

Documents

RLE1 guidance 2020 - for electronic and paper use

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Change land tenure form

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email Webmaster.RPA@rpa.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Details

You should use the Rural Payments service to transfer entitlements and/or transfer or remove land as it is the quickest and safest route to use.

If you are unable to use the Rural Payments service to transfer or remove land because your holding type is shown as tenant or that less than 100% of the land parcel is owned, and this information is incorrect, you should use the Change land tenure form to correct this information. When the information is shown correctly, you will then be able to use the Rural Payments service to transfer or remove the land parcel.

If you are unable to use the Rural Payments service and need to use an RLE1 form, it can be:

  • downloaded, completed electronically and returned to the Rural Payments Agency (RPA) as a PDF email attachment
  • printed, completed by hand and posted to us at:

Rural Payments Agency
PO BOX 352
Worksop
S80 9FG

We recommend you use the Rural Payments service if you are able to, as this is the quickest route to update your entitlements and/or land records.

If you need to send an RLE1 form, both the electronic route and the paper route will take longer. This is because in both cases, we need to process the RLE1 form. Use the electronic route if you are able to, so that we receive your form quicker than if you use the paper form.

We cannot accept handwritten RLE1 forms that are scanned and returned as an email attachment.

During the coronavirus (COVID-19) outbreak, we’ll accept both entitlement transfer and land change notifications on the same RLE1 form.

How to use the electronic RLE1 form

You need to download the RLE1 form and save it onto your computer. You must save the form as a PDF (do not change the file type) and include your SBI in the file name. You can then fill in the form electronically using the existing RLE1 guidance to help you.

If you need to include additional information, please include it in the body of the email when you submit your electronic RLE1 form.

Sending sketch maps to us

If you are requesting a change to one or more of the land parcels shown in your digital maps or you are requesting that a new land parcel is mapped to your holding, you will need to send us a sketch map.

Mark the changes on your map as instructed in the RLE1 guidance, then scan it into your computer and save it as a separate document. If you are unable to scan your map into your computer, you can take a photo of the map and then save that as a separate file instead. This must show clearly the change you have requested.

Label the file containing the photo or scanned image with the original land parcel reference (for example, AB12341234). If it’s a new land parcel not previously mapped, use an estimated land parcel reference number. Read the RLE1 guidance for instructions on how to estimate a land parcel reference number.

You do not need to send us a sketch map to remove or transfer a land parcel.

How to sign the form

We do not need a written signature. Fill in the signature box electronically by typing your name. You must have the correct permission level to submit the RLE1 form. Read the RLE1 guidance for information about correct permission levels.

How to send us your electronic RLE1 form

When you have filled in your electronic RLE1 form, send it to us as a PDF attached to an email. You must make sure that the email address you’re sending the RLE1 form from is registered in the Rural Payments service and has the correct permission level for the business the RLE1 form relates to.

We’ll only accept electronic RLE1 forms if you return them as a PDF attached to an email. Photos and/or scanned maps if needed, must also be attached to the same email as separate files. The maximum size of emails that we can accept is 32MB. If the email exceeds this limit, please send a further email and use the same subject heading. Add the number of emails at the end of the subject heading, for example, 1 of 3, 2 of 3, 3 of 3. For security reasons, we cannot accept discs, USB pen drives or other external storage media.

Send your electronically completed RLE1 form and any supporting documents by email to ruralpayments@defra.gov.uk

If you are requesting a change to your digital maps, put ‘RLE1 Land Change’ and your SBI in the email subject heading.

If you are requesting entitlement transfers, put ‘RLE1 Entitlements’ and your SBI in the email subject heading.

If you are requesting a change to your digital maps and entitlement transfers, put ‘RLE1 Entitlements/Land Change’ and your SBI in the email subject heading.

The subject heading is important because without the correct wording, your request may be delayed.

Keep a copy of documents you send to us

We strongly recommend that you keep a copy of your email and the information that you send to us.

What happens next

We’ll send you an automatic email acknowledgement when we receive your email.

If we need to contact you about your request, we’ll send you a further email.

You will receive a notification in the Rural Payments service when we complete the entitlements transfer by sale/gift or lease, or land changes. We’ll send you an email when we complete the entitlements transfer by inheritance.

How to check and change your hedge information

This guidance explains how to check the information RPA holds about hedges on your land and what to do if you need to make changes.

Notifications in the Rural Payments service

RPA will send you a notification in the Rural Payments service when:

  • a land transfer request is completed
  • an entitlement transfer request is completed
  • RPA has made updates to digital maps that you didn’t tell them about

Land and entitlement transfer notifications will be visible to anyone with the correct permission level for the business making the transfer and the business receiving the transfer.

RPA will not send notifications to confirm mapping changes that you have told them about or that have been made following an inspection.

Change land tenure form

Use the change land tenure form to change your holding type or land share so you can transfer land online or make a BPS claim.

Published 23 March 2015
Last updated 22 May 2020 + show all updates
  1. New document 'How to check and change your hedge information v1.0 May 2020' published.

  2. Publication of RLE1 guidance version 3.0 which includes updated information about using the form electronically. 'How to use the electronic form' section on GOV.UK page updated to highlight additional information for the RLE1 form should be included in the return email.

  3. Update to titles of RLE1 form and guidance to show they are for electronic and paper use; clarification of permission levels for submitting an RLE1 form. Update to the previous change note which should have stated: Replaced the RLE1 form with a new version and added guidance about it. Replaced the RLE1 2020 guidance with an updated version that includes instructions on when and how to use the Change land tenure form.

  4. Replaced the RLE1 form with a new version and added guidance about it. During the coronavirus (COVID-19) outbreak, the RLE1 form can either be downloaded, filled in electronically and then returned as a PDF attached to an email or it can be printed, filled in by hand and returned by post. Replaced the RLE1 guidance 2020 with an updated version that includes instructions on when and how to use the Change land tenure form.

  5. Change land tenure form added.

  6. Publication of RLE1 guidance for 2020.

  7. RPA email address updated on RLE1 form.

  8. Replaced 'How to check and change your hedge information' 2018 guidance with 2019 version. Replaced RLE1 2018 guidance with 2019 version.

  9. How to check and change your hedge information v3.0 added

  10. RLE Guidance Version 2.0 - Updates to ‘How to print your maps’, ‘When to use an RLE1 form to update your maps’, ‘Sending sketch maps to us’, ‘Transferring or removing land’, ‘Land cover changes’, ‘How to check your maps/land parcels’, ‘Part D: Add hedges and trees in a line’ and ‘Part E: Supporting documents’.

  11. New guidance published: 'How to check and change your hedge information'.

  12. Hedges Guidance removed

  13. New guidance published about how to check and change hedge information.

  14. Page and guidance updated

  15. New text added about mapping updates to digital land maps.

  16. Updates to Digital mapping information and new section published called Mapping updates published from July 2017.

  17. RLE1 guidance updated for the BPS 2017 scheme year.

  18. Updated to explain that transfers will now be confirmed online.

  19. Version 2.0 Updated 31 March 2016

  20. Updated to add the 2016 versions of the RLE1 form and guidance

  21. New information about how to transfer land and entitlements online.

  22. Updated to include details about RLE1s for Countryside Stewardship

  23. Updated with deadline extension for telling RPA about features or areas which are permanently ineligible for the Basic Payment Scheme.

  24. Published new versions of the RLE1 form and guidance for the 2015 year.

  25. First published.