You should use the Rural Payments service to transfer entitlements and/or transfer or remove land as it is the quickest and safest route to use.
If you are unable to use the Rural Payments service to transfer or remove land because your holding type is shown as tenant or that less than 100% of the land parcel is owned, and this information is incorrect, you should use the Change land tenure form to correct this information. When the information is shown correctly, you will then be able to use the Rural Payments service to transfer or remove the land parcel.
If you are unable to use the Rural Payments service and need to use an RLE1 form, it can be:
- downloaded, completed electronically and returned to the Rural Payments Agency (RPA) as a PDF email attachment
- printed, completed by hand and posted to us at:
Rural Payments Agency
PO BOX 352
We recommend you use the Rural Payments service if you are able to, as this is the quickest route to update your entitlements and/or land records.
If you need to send an RLE1 form, both the electronic route and the paper route will take longer. This is because in both cases, we need to process the RLE1 form. Use the electronic route if you are able to, so that we receive your form quicker than if you use the paper form.
We cannot accept handwritten RLE1 forms that are scanned and returned as an email attachment.
During the coronavirus (COVID-19) outbreak, we’ll accept both entitlement transfer and land change notifications on the same RLE1 form.
How to use the electronic RLE1 form
You need to download the RLE1 form and save it onto your computer. You must save the form as a PDF (do not change the file type) and include your SBI in the file name. You can then fill in the form electronically using the existing RLE1 guidance to help you.
If you need to include additional information, please include it in the body of the email when you submit your electronic RLE1 form.
Sending sketch maps to us
If you are requesting a change to one or more of the land parcels shown in your digital maps or you are requesting that a new land parcel is mapped to your holding, you will need to send us a sketch map.
Mark the changes on your map as instructed in the RLE1 guidance, then scan it into your computer and save it as a separate document. If you are unable to scan your map into your computer, you can take a photo of the map and then save that as a separate file instead. This must show clearly the change you have requested.
Label the file containing the photo or scanned image with the original land parcel reference (for example, AB12341234). If it’s a new land parcel not previously mapped, use an estimated land parcel reference number. Read the RLE1 guidance for instructions on how to estimate a land parcel reference number.
You do not need to send us a sketch map to remove or transfer a land parcel.
How to sign the form
We do not need a written signature. Fill in the signature box electronically by typing your name. You must have the correct permission level to submit the RLE1 form. Read the RLE1 guidance for information about correct permission levels.
How to send us your electronic RLE1 form
When you have filled in your electronic RLE1 form, send it to us as a PDF attached to an email. You must make sure that the email address you’re sending the RLE1 form from is registered in the Rural Payments service and has the correct permission level for the business the RLE1 form relates to.
We’ll only accept electronic RLE1 forms if you return them as a PDF attached to an email. Photos and/or scanned maps if needed, must also be attached to the same email as separate files. The maximum size of emails that we can accept is 32MB. If the email exceeds this limit, please send a further email and use the same subject heading. Add the number of emails at the end of the subject heading, for example, 1 of 3, 2 of 3, 3 of 3. For security reasons, we cannot accept discs, USB pen drives or other external storage media.
Send your electronically completed RLE1 form and any supporting documents by email to firstname.lastname@example.org
If you are requesting a change to your digital maps, put ‘RLE1 Land Change’ and your SBI in the email subject heading.
If you are requesting entitlement transfers, put ‘RLE1 Entitlements’ and your SBI in the email subject heading.
If you are requesting a change to your digital maps and entitlement transfers, put ‘RLE1 Entitlements/Land Change’ and your SBI in the email subject heading.
The subject heading is important because without the correct wording, your request may be delayed.
Keep a copy of documents you send to us
We strongly recommend that you keep a copy of your email and the information that you send to us.
What happens next
We’ll send you an automatic email acknowledgement when we receive your email.
If we need to contact you about your request, we’ll send you a further email.
You will receive a notification in the Rural Payments service when we complete the entitlements transfer by sale/gift or lease, or land changes. We’ll send you an email when we complete the entitlements transfer by inheritance.
How to check and change your hedge information
This guidance explains how to check the information RPA holds about hedges on your land and what to do if you need to make changes.
Notifications in the Rural Payments service
RPA will send you a notification in the Rural Payments service when:
- a land transfer request is completed
- an entitlement transfer request is completed
- RPA has made updates to digital maps that you didn’t tell them about
Land and entitlement transfer notifications will be visible to anyone with the correct permission level for the business making the transfer and the business receiving the transfer.
RPA will not send notifications to confirm mapping changes that you have told them about or that have been made following an inspection.