Individualised Learner Record (ILR)

Information to help further education (FE) providers collect, return and check the quality of Individualised Learner Record (ILR) and other learner data.

How to provide and maintain accurate ILR data

The following resources will help you make accurate ILR data returns.

How to return monthly individualised learner record (ILR)

A step by step process for ILR data returns, what you need to do and where to do it.

Funding Information Service (FIS)

FIS is an offline tool you can use to check your data against the validation rules.

ILR Learner Entry Tool

Collect the right ILR data with the Learner Entry Tool. Designed for learning providers that don’t use a data management system, you can manage up to 500 learners with it.

FileMerge (previously the amalgamation tool)

Merge two or more ILR files together with FileMerge.

Submit Learner Data

Use the ILR submission service to check your data before you submit it.

ILR data applications

Software and on-line applications to assist with the ILR data collection process. Includes links to the learning aims reference service (LARS), the funding information system (FIS) and the provider data self assessment toolkit (PDSAT).

ILR news and updates

ESFA Update our weekly newsletter containing actions and information for ESFA-funded organisations.

E-news for MI managers, software writers and suppliers about ILR data collections, FE data systems and reports, open data and other data news.

Earnings adjustment statement

Information about how to claim funding for some types of learning adjustments that you cannot report in the individualised learner record

Published 25 February 2014
Last updated 28 February 2020 + show all updates
  1. We have updated the section on the earnings adjustment statement

  2. We have added a link to the ILR specification for 2020 to 2021.

  3. We have added information to help users provide and maintain accurate ILR data.

  4. We have added a link to the ILR guides and templates for 2019 to 2020 page.

  5. We have added a link to the ILR data provider data self-assessment toolkit (PDSAT).

  6. We have added the ILR specification, validation rules and appendices 2019 to 2020.

  7. We've added a link to the earnings adjustment statement (EAS) 2018 to 2019.

  8. New group titled ILR specification, validation rules and appendices 2018 to 2019 created.

  9. New group titled 2017 to 2018 ILR guidance added to collection on 21 July 2017.

  10. New group titled 2017 to 2018 non-ILR data added to the collection on 24 February 2017.

  11. New group titled 2017 to 2018 Individualised Learner Record (ILR) data created on 31 January 2017.

  12. New group entitled 2016 to 2017 non-ILR data created on 13 September 2016.

  13. New group titled 2016 to 2017 ILR guidance added which now includes the page ILR guide and templates for 2016 to 2017. Completed on 3 June 2016.

  14. New page titled SFA: ILR standard file specifications and reference data added to collection.

  15. New page titled ILR guides and templates for 2016 to 2017 uploaded on 27 May 2016.

  16. Added documents for 2016 to 2017.

  17. Earnings adjustment statement (EAS) 2015 to 2016 added to 2015 to 2016 non-ILR data on 30 July 2015.

  18. New group entitled 2015 to 2016 non-ILR data added on 06 July 2015.

  19. Published March 2015: SFA financial assurance: monitoring the funding rules 2014 to 2015

  20. New page entitled SFA: community learning data forms 2014 to 2015 added to the 2014 to 2015 non-ILR data group on 20 November 2014.

  21. New page added: Individualised Learner Record (ILR) guides for 2014 to 2015

  22. Link to community learning data collection forms added

  23. First published.