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Guidance

Merge two or more ILR files together with ILR FileMerge

ILR FileMerge helps you prepare a single Individualised Learner Record (ILR) file to upload to the Funding Information Service (FIS) or Submit Learner Data.

Updates to this page

From:
Department for Education and Education and Skills Funding Agency
Published:
22 August 2019
Last updated:
17 August 2026
Show all updates

  1. Added 'ILR FileMerge user guide: 2026 to 2027'.

  2. Added the user guide for 2025 to 2026.

  3. Added 'ILR FileMerge user guide: 2024 to 2025' and 'ILR FileMerge Known Issues 2024 to 2025'. Removed documents for 2022 to 2023.

  4. We have published the ILR FileMerge user guide: 2023 to 2024.

  5. We have published the ILR FileMerge user guide: 2022 to 2023 and the ILR FileMerge Known Issues 2022 to 2023.

  6. We have updated the user guide and known issues for 2021 to 2022.

  7. We have published the latest ILR FileMerge Known Issues 2020 to 2021 document.

  8. We have updated the ILR FileMerge Known Issues 2020 to 2021 log.

  9. We have published the ILR FileMerge Known Issues log for 2020 to 2021.

  10. We have updated the ILR FileMerge user guide.

  11. We have updated the ILR FileMerge user guide.

  12. First published.

Applies to England

Documents

ILR FileMerge user guide: 2026 to 2027

PDF, 1.03 MB, 14 pages

ILR FileMerge user guide: 2025 to 2026

PDF, 852 KB, 12 pages

ILR FileMerge user guide: 2024 to 2025

PDF, 712 KB, 14 pages

ILR FileMerge Known Issues 2024 to 2025

MS Excel Spreadsheet, 124 KB

Details

The Education and Skills Funding Agency (ESFA) closed on 31 March 2025. All activity has moved to the Department for Education (DfE). You should continue to follow this guidance.

Providers that collect ILR data in more than one file need to combine the data into a single file for submission.

ILR FileMerge is software that makes combining ILR files easy.

You can download ILR FileMerge for free.

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