Guidance

Individualised Learner Record (ILR): sources of data

Information about data sources for the individualised learner record (ILR) including the learning aim reference service (LARS) database.

Documents

LARS table and field definitions: version 006 (applicable from August 2018)

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LARS table and field definitions: version 005 (applicable from August 2017)

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Learning Aims Reference Service Categories: May 2016

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Learning aims search user guide (October 2017)

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Learning Aim known issues 2015 to 2016: version 5 (December 2015)

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Learning aims search: YouTube video and presentation

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Learning Aim known issues 2014 to 2015

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LARS table and field definitions 2016 to 2017

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LARS table and field definitions 2015 to 2016

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LARS table and field definitions 2014 to 2015

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Details

We use the individualised learner record (ILR) data to calculate funding earned by publicly funded colleges, training organisations, local authorities and employers (FE providers). The data gathered provides information on the effectiveness of the learning programmes in terms of who they reach, what learning they receive, and what outcomes are achieved.

To help FE providers in collecting the correct data for different types of learners, a list of the fields required for each funding model is given in section 17 of the provider support manual.

Learning aim codes

Learning aim codes are available from the following sources:

An online learning aims search facility is available on the Hub, where you can access and search the Learning Aim Reference Service (LARS) for aims, standards and frameworks.

LARS table and field definitions 2016 to 2017

This section details previous table and field definition documents that have been published covering previous academic years.

Historical learning aim information

The LARS website provides the facility to download the database for current collection years.

Downloads for previous years have been made available if you wish to interrogate prior academic years.

LARS for 2016 to 2017

The final datasets produced on 3 October 2017 for the LARS can be downloaded here and are available in mdb, csv, and psv formats.

Click on the links below to download files to your desktop to access data.

Learning delivery 2016 to 2017: mdb

Learning delivery 2016 to 2017: csv

Learning delivery 2016 to 2017: psv

LARS for 2015 to 2016

The final datasets produced on 21 September 2016 for the LARS can be downloaded from here and are available in mdb, csv and psv formats.

Learning delivery 2015 to 2016: mdb

Learning delivery 2015 to 2016: csv

Learning delivery 2015 to 2016: psv

LARS for 2014 to 2015

The final datasets produced on 9 October 2015 for the LARS can be downloaded from here and are available in mdb, csv and psv formats.

Learning delivery 2014 to 2015: mdb

Learning delivery 2014 to 2015: csv

Learning delivery 2014 to 2015: psv

LARS Lite for 2013 to 2014

The final datasets produced for the LARS Lite can be downloaded from here (dated 6 October 2015).

LARS Lite CSV file: version R14 (06 October 2014)

LARS Lite reference to support CSV files

LARS Lite Microsoft Access database: version R14 (06 October 2014)

LARS Lite PSV database: version R14 (06 October 2014)

LARA for 2011 to 2013

Academic year 2012/13 LARA

Academic year 2011/12 LARA

LAD for 2008 to 2011

Academic year 2010/11 LAD

Academic year 2009/10 LAD

Academic year 2008/09 LAD

Simplified funding rates catalogue

The catalogue lists all provision which we have approved for public funding in a given collection year and can be found at the GOV.UK page qualifications approved for public funding and then select the appropriate period.

HE learning aim request due date 2018

Providers requesting new learning aims for prescribed Higher Education provision for the 2017 to 2018 funding year must submit completed forms together with all relevant approval information to us by Friday 28 September 2018.

This will allow them to be created and uploaded to the Learning Aim Reference Service (LARS) database for the R14 ILR submission that opens on 8 October 2018 and closes on 18 October 2018.

We recommend that providers request learning aims throughout the funding year to ensure that their ILR submissions are up to date.

The form and the guidance are available to download from this page. The completed form and an approval letter should be emailed to SDE.servicedesk@education.gov.uk.

HE learning aims request form

HE approval letter

ILR specification Appendix H

A technical specification of the classification and coding system to be used to record non-regulated provision in the ILR for the relevant collection year can be found at the GOV.UK collection Individualised Learner Record (ILR) and then select the appropriate period.

Unique learner numbers (ULNs)

A ULN is a 10-digit reference number, used as a single common identifier for UK learners aged 14 and over. Each ULN is issued and held by the Learning Record Service (LRS).

Employer reference numbers (ERNs)

ERNs are entered in the employer identifier field in an ILR data collection. They can be obtained from and validated by the Employer Data Service (EDS).

The Employer Data Service (EDS) user guide provides information about the employer reference number with the individualised learner record.

Published 25 February 2014
Last updated 5 April 2018 + show all updates
  1. New version of LARS table and field definitions and the Learning Aim known issues 2017 to 2018 (April 2018) added.
  2. LARS files for 2016 to 2017 uploaded on 6 November 2017. Also editorial changes made to page.
  3. New version of LARS table and field definitions (applicable from August 2017) uploaded on 7 August 2017.
  4. New version of Learning Aims Request Form HE aims uploaded on 3 August 2017.
  5. New version of Learning aims search user guide uploaded on 18 July 2017.
  6. New file titled LARS table and field definitions: version 005 (applicable from August 2017) uploaded on 28 April 2017.
  7. Editorial change to HE learning aim request due date 2017 section of detail.
  8. Learning Aim known Issues 2015 to 2016: version 5 uploaded on 9 December 2016.
  9. New version of Learning aim search user guide uploaded on 2 December 2016.
  10. Two revised files uploaded on 23 November 2016: * LARS table and field definitions 2016 to 2017 * Learning aim search guidance: November 2016
  11. Learning delivery 2015 to 2016 files in mdb, csv and psv formats uploaded in section headed LARS for 2015 to 2016 on 23 November 2016.
  12. Editorial change made to the page under the heading HE learning aim request due date 2016 on 21 July 2016.
  13. New file titled LARS table and field definitions 2016 to 2017 uploaded on 2 June 2016.
  14. Learning Aims Reference Service Categories May 2016 published on 9 May 2016
  15. Learning Aims Reference Service Categories: March 2016 uploaded on 17 March 2016.
  16. New version of Learning aims search user guidance uploaded on 8 December 2015.
  17. Learning Aims Reference Service Categories: December 2015 uploaded on 8 December 2015.
  18. Learning Aims known issues version 4 uploaded on 20 November 2015.
  19. New version of Learning Aims known issues uploaded on 14 October 2015.
  20. Editorial change to page to provide new detail about HE learning aim request due date 2016.
  21. Introductory video shows you how to find the learning aim search facility on the Hub, explains the links on the landing page and key documentation.
  22. LARS known issues version 2 uploaded on 05 October 2015.
  23. New versions of: * Learning Aim known issues 2014 to 2015 * Learning Aim known issues 2015 to 2016 uploaded on 26 August 2015.
  24. Updated Learning Aim known issues document.
  25. Amended HE learning aim request due date 2015.
  26. Updated LARS table and field definitions 2015 to 2016 document.
  27. Updated Learning Aim known issues document.
  28. LARS known issues version 8 uploaded on 22 July 2015.
  29. New version of Learning Aim Search Guidance uploaded on 21 July 2015.
  30. New Learning Aim Search Guide and Learning Aim known issues uploaded on 06 July 2015.
  31. LARS table and field definitions uploaded on 22 May 2015.
  32. Revised Individualised Learner Record (ILR): sources of data page published 10 December 2014.
  33. Lars Lite R14 MDB and PSV files uploaded 07 October 2014.
  34. LARS lite R10 uploaded.
  35. LARS lite R09 new files uploaded plus known issues document.
  36. Two new documents uploaded
  37. New document LARS lite known issues v10.0 uploaded
  38. Amendment of attachment order
  39. Minor editorial change. Amendment to attachment order
  40. New LARS lite known issues v9.1 and LARS lite RO7 (csv, psv and mdb) uploaded
  41. First published.