We use the individualised learner record (ILR) data to calculate funding earned by publicly funded colleges, training organisations, local authorities and employers (FE providers). The data gathered provides information on the effectiveness of the learning programmes in terms of who they reach, what learning they receive, and what outcomes are achieved.
To help FE providers in collecting the correct data for different types of learners, a list of the fields required for each funding model is given in section 17 of the provider support manual.
Find a learning aim
Use find a learning aim to search for specific aims, including qualifications, standards, apprenticeship, T levels and units.
You can download the complete learnings aims dataset for the current academic year in various formats, as well as previous years.
Data collection maintenance schedule
Use our data collection maintenance schedule to find ILR data collection periods, planned learning aims reference data updates and proposed essential maintenance windows.
Learning aim codes
Learning aim codes are available from the following sources:
Learning aims search
The find a learning aim search](https://submit-learner-data.service.gov.uk/find-a-learning-aim/) facility is available for you to access and search for qualifications, standards, apprenticeships, T levels and units.
LARS for 2016 to 2017
The final datasets produced on 3 October 2017 for the LARS can be downloaded here and are available in mdb, csv, and psv formats.
Click on the links below to download files to your desktop to access data.
Learning delivery 2016 to 2017: mdb
Learning delivery 2016 to 2017: csv
Learning delivery 2016 to 2017: psv
Simplified funding rates catalogue
The catalogue lists all provision which we have approved for public funding in a given collection year and can be found at the GOV.UK page qualifications approved for public funding and then select the appropriate period.
HE learning aim request due date
Providers requesting new learning aims for prescribed Higher Education provision must submit completed forms, together with all approval information, to us by:
- Friday 25 September for 2019 to 2020
- Friday 24 September for 2020 to 2021
This allows for them to be added to the find a learning aim database for the R14 ILR submission.
We recommend that providers request learning aims throughout the funding year to ensure that their ILR submissions are up to date.
The form and the guidance are available to download from this page. The completed form and an approval letter should be emailed to SDE.firstname.lastname@example.org.
HE learning aims request form
HE approval letter
ILR specification Appendix H
A technical specification of the classification and coding system to be used to record non-regulated provision in the ILR for the relevant collection year can be found at the GOV.UK collection Individualised Learner Record (ILR) and then select the appropriate period.
Unique learner numbers (ULNs)
A ULN is a 10-digit reference number, used as a single common identifier for UK learners aged 14 and over. Each ULN is issued and held by the Learning Record Service (LRS).
Employer reference numbers (ERNs)
ERNs are entered in the employer identifier and work placement identifier fields in an ILR data collection.
Requirements for returning employer identifiers have changed. From the 1st of April 2022 the Employer Data Service will no longer be issuing ERNs for new employers.
For ILR returns please use 999999999 for both the employer identifier and work placement identifier fields where an employer does not have an ERN. The existing validation rules have been changed so you now longer need to update the record after 60 days.
Please login to Submit learner data to search EDS data from existing ERNs.