Guidance

Individualised Learner Record (ILR): sources of data

Information about data sources for the individualised learner record (ILR) including the learning aim reference service (LARS) database.

Documents

LARS table and field definitions 2016 to 2017

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Learning Aims Reference Service Categories: May 2016

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Learning aims search user guide (December 2015)

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Learning Aim known issues 2015 to 2016: version 4 (November 2015)

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LARS table and field definitions 2015 to 2016

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Learning aims search: YouTube video and presentation

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Learning Aim known issues 2014 to 2015

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LARS table and field definitions 2014 to 2015

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Detail

We use the individualised learner record (ILR) data to calculate funding earned by publicly funded colleges, training organisations, local authorities and employers (FE providers). The data gathered provides information on the effectiveness of the learning programmes in terms of who they reach, what learning they receive, and what outcomes are achieved.

To help FE providers in collecting the correct data for different types of learners, a list of the fields required for each funding model is given in section 17 of the Provider Support Manual. We have also listed information about, and links, to useful ILR data sources below:

Learning aim codes

Learning aim codes are available from the following sources:

An online learning aims search facility is available on the Hub, where you can access and search the Learning Aim Reference Service (LARS) for aims, standards and frameworks.

Historical learning aim information

The LARS website provides the facility to download the database for current collection years.

Downloads for previous years have been made available if you wish to interrogate prior academic years.

LARS table and field definitions 2016 to 2017

This document provides the table and field definitions that will be available in the downloadable database for the 2016 to 2017 funding year (01 August 2016 to 31 July 2017) produced from the Learning Aim Reference Service (LARS).

LARS for 2014 to 2015

The final datasets produced on 9 October 2015 for the LARS can be downloaded from here and are available in mdb, csv and psv formats.

Learning delivery 2014 to 2015: mdb

Learning delivery 2014 to 2015: csv

Learning delivery 2014 to 2015: psv

LARS Lite for 2013 to 2014

The final datasets produced for the LARS Lite can be downloaded from here (dated 6 October 2015).

LARS Lite CSV file: version R14 (06 October 2014)

LARS Lite reference to support CSV files

LARS Lite Microsoft Access database: version R14 (06 October 2014)

LARS Lite PSV database: version R14 (06 October 2014)

LARA for 2011 to 2013

Academic year 2012/13 LARA

Academic year 2011/12 LARA

LAD for 2008 to 2011

Academic year 2010/11 LAD

Academic year 2009/10 LAD

Academic year 2008/09 LAD

Simplified funding rates catalogue

The catalogue lists all provision which we have approved for public funding in a given collection year and can be found at the GOV.UK page Qualifications approved for public funding and then select the appropriate period.

HE learning aim request due date 2016

Providers requesting new learning aims for prescribed Higher Education provision for the 2015 to 2016 funding year must submit completed forms together with all relevant approval information to us by Friday 16 September 2016. This will allow them to be created and uploaded to the Learning Aim Reference Service (LARS) database for the R14 ILR submission that opens on 7 October 2016 and closes on 20 October 2016.

We recommend that providers request learning aims throughout the funding year to ensure that their ILR submissions are up to date.

The form and the guidance are available to download from this page. The completed form and an approval letter should be emailed to servicedesk@sfa.bis.gov.uk.

HE learning aims request form

HE approval letter

ILR specification Appendix H

A technical specification of the classification and coding system to be used to record non-regulated provision in the ILR for the relevant collection year can be found at the GOV.UK collection Individualised Learner Record (ILR) and then select the appropriate period.

Unique learner numbers (ULNs)

A ULN is a 10-digit reference number, used as a single common identifier for UK learners aged 14 and over. Each ULN is issued and held by the Learning Record Service (LRS), part of the Skills Funding Agency.

Employer reference numbers (ERNs)

ERNs are entered in the employer identifier field in an ILR data collection. They can be obtained from and validated by the Employer Data Service (EDS).

The Employer Data Service (EDS) user guide provides information about the employer reference number with the individualised learner record.