Guidance

SFA: ILR standard file specifications and reference data

These documents specify how and when learner data collected is presented for analysis.

Documents

ILR dataset 2015 to 2016

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

ILR dataset 2014 to 2015

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

What is the ILR standard file specification

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

ILR freeze schedule 2016 to 2017

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

ILR freeze schedule 2015 to 2016

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

SFA terms and conditions

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

SFA data controller data sharing agreement

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

SFA data processor data sharing agreement

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (eg a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Detail

This page contains links to documents concerned with the Individualised Learner Record (ILR) standard files and associated reference data from the Data Governance team.

These documents specify how and when the learner data collected is presented for analysis and we also send them to external organisations for their own analysis. This ensures that the files being analysed are fit for purpose and that any ambiguity is avoided.

Included are:

  • The ILR Standard File Specification, which shows how the data from the ILR collections is formatted for further analysis. This also includes derived variables (DVs) which help produce clearer and consistent data

  • The Freeze Schedule which details the frequency of the ILR returns, when they are available and the purposes for which they are collected.

  • ILR Dataset 201516
  • ILR Dataset 201415
  • What is the ILR Standard File Specification
  • ILR Freeze Schedule

Data Sharing Documents

These documents are designed to put in place a framework for the sharing of personal data by external users with due attention to all relevant legislation.

Included are:

  • SFA Terms and Conditions
  • SFA Data Controller Data Sharing Agreement
  • SFA Data Processor Data Sharing Agreement

How to use these documents

You can download any of these documents and save them to use as a local copy. We may periodically update these documents to reflect data specification changes or amendments to derivations.

How to get further information

If you would like any help with these documents or have any suggestions to help improve these documents or if you have additional documents that could usefully be added to this page, then please contact servicedesk@sfa.bis.gov.uk.