School reports on pupil performance: guide for headteachers

What should be included in pupils’ reports for their parents, and how often schools should produce them.

You must send a written report to parents on their child’s progress for the school year by the end of each summer term.

Where information is not available before the end of the summer term (in the case of national curriculum assessment results), you must send it to parents as soon as possible, and no later than within 15 school days of receiving it. The report for school leavers must be sent no later than 30 September following the end of the school year in which the pupil left.

You can split the report across the academic year, for example to report on each term separately.

Information that must be reported

Information that must be reported Year 2 (end of KS1) Year 6 (end of KS2) Year 7, 8 and 9 (KS3) Year 10 and 11 (KS4)
General progress x x x x
Brief particulars of achievements, highlighting strengths and developmental needs x x x x
How to arrange a discussion about the report with a teacher at the school x x x x
Attendance record x x x x
The grade achieved in subjects for which the pupil was entered for GCSE       x
Any other qualification, or unit towards a qualification, and the grade achieved       x

You may include additional information about a pupil’s progress, beyond the minimum required.

More details on school reports and pupil records are contained in The Education (Pupil Information) (England) Regulations and Amendments.

Published 25 March 2014
Last updated 2 November 2015 + show all updates
  1. Added school reporting requirements for pupils in Year 2 and Year 6.

  2. First published.