Guidance for schools on writing statutory end of year reports for parents.
This guidance has been updated to support teachers to prepare annual reports for parents following the cancellation of the 2019/20 national curriculum assessments and partial school closures due to the coronavirus (COVID-19) outbreak. The guidance confirms that regulations have been laid to remove the requirement to report on national curriculum assessments and attendance.
Headteachers have a statutory duty to prepare annual reports for parents before the end of the summer term. The report must start from the day after the last report was given or the date of the pupil’s admission to the school (whichever is more recent).
Reports at the end of key stages 1 and 2 must cover:
- brief particulars of achievements in all subjects and activities forming part of the school curriculum
- comments on general progress
- details of how parents can arrange a discussion about the report with their child’s teacher
National curriculum assessments
Following the cancellation of the 2019/20 national curriculum assessments, the Department for Education (DfE) has laid regulations to remove the requirement to report the outcomes of key stages 1 and 2 tests or teacher assessments in this year’s reports. These regulations also remove the requirement to include comparative information about the attainment of pupils of the same age in the school or nationally for this year’s reports. These regulations will come into force on 9 July 2020.
DfE has laid regulations to remove the requirement to report pupils’ attendance data for the 2019/20 academic year, in recognition of the impact of coronavirus (COVID-19) on the possible attendance. These regulations will also come into force on 9 July 2020.
Providing records in 2019/20
Schools should take a proportionate approach in deciding what information to include within their pupils’ reports. It is likely that, in many cases, it will not be possible for reports to cover the period of partial school closures. This does not, however, prevent schools from choosing to provide additional information where, for example, children continued to attend school or schools reviewed work completed at home.
As in previous years, schools should decide on the appropriate level of detail required within reports recognising that pupils may not have completed their full year’s education. This decision needs to take account of the availability of staff to write and prepare reports, as well as the information that they can reasonably access. Where the staff who would normally prepare or contribute to a pupil’s report are not available, schools should consider what information can reasonably be provided in their absence. Schools should also consider the most appropriate method by which to share reports with parents, which may be electronically.
Reports must contain details of how parents can arrange a discussion about the report with their child’s teacher. In fulfilling this requirement, schools need to take account of government guidance on the coronavirus (COVID-19) outbreak and the availability of staff. It may be appropriate to delay these discussions at the current time and commit to providing details of how parents can discuss the report at a future date, or offering other options, such as telephone discussions.
More details on school reports and pupil records are contained in The Education (Pupil Information) (England) Regulations 2005 and Amendments.