Guidance

Information required from registered providers

The information required by the Regulator of Social Housing and the deadlines for submission.

The regulator’s information requirements

This page and the guidance document was updated in March 2020 with details of the 2020/21 collections. However, please note: RSH has published additional information about its regulatory approach and deadlines in response to the Coronavirus pandemic.

This includes:

  • extending the submission deadline for the Statistical Data Return and Local Authority Data Return until 31 October 2020
  • asking providers to take steps to submit their Financial Viability Assessment electronic accounts submissions as soon as reasonably practicable once the survey launches, but we will not take any action where returns due up until 30 September 2020 are delayed by up to 3 months i.e. to 31 December 2020
  • launching the Financial Forecast Return on 1 July 2020, extending the submission deadline for this return until 30 September 2020 and asking providers to ensure business plans are reflective of the ongoing COVID-19 pandemic

Please see our Coronavirus statements page for further details and the latest updates. The information on this page had not been updated to reflect the revised approach and submission deadlines.

The regulator needs to collect and hold reliable information (both statistical data in data returns and other non-statistical information) so that it can undertake its functions. The regulator will use this information to assess compliance with the regulatory framework and to produce statistical information. We are committed to minimising the burden of our information requirements through the best use of information that providers will readily have to hand, or may have published, as part of their routine business activity.

The regulator expects providers to produce the information and documents it requires on a timely basis. Where the regulator has evidence that information of any nature has not been submitted or is late, incomplete, or inaccurate, this may be reflected in our judgement of a provider’s compliance with the regulatory standards. In particular, but not exclusively, it may provide evidence of a breach of the specific expectation in the Governance and Financial Viability Standard to communicate with the regulator in an accurate and timely manner, including through regulatory returns.

The tables below set out a summary of our routine data requirements and the deadlines for submission. Please submit the returns as early as possible. There are different requirements for local authorities; for those private providers which own fewer than 1,000 social housing units and for those which own 1,000 units or more.

Data returns for private registered providers

Data returns Deadline Which providers
Statistical Data Return 31 May each year All private registered providers (shorter returns for providers owning fewer than 1,000 social housing units)
Financial Forecast Return (FFR) to be accompanied with business plan and other supporting documentation. 30 June each year final deadline for all providers with 31 March financial year end. Providers are encouraged to submit within 6 weeks of their business plan being approved by their board, where this is earlier than 30 June All private registered providers that own 1,000 or more social housing units
Quarterly Survey 3 weeks after each quarter end All private registered providers that own 1,000 or more social housing units
Electronic Annual Accounts 6 months after financial year end All private registered providers that own 1,000 or more social housing units
Disposal Proceeds Fund Annual Return 30 June each year All private registered providers that have had transactions requiring net disposal proceeds to be shown in a Disposal Proceeds Fund

Regulatory documents

Regulatory documents Deadline Which providers
Annual accounts (including a self-assessment of value for money) No later than 6 months after the financial year end All private registered providers
Audit management letter As above All private registered providers with audited accounts
Fraud report As above All private registered providers that own 1,000 or more social housing units
Disposal notifications    
Quarterly notification 3 weeks after each quarter end All private registered providers who have made relevant disposals that require notification
Priority notification 3 weeks after date of relevant disposal As above

Quarterly survey 2020 to 2021 submission dates

Quarter Planned opening date Closing date
Q1 12 June 2020 21 July 2020
Q2 11 September 2020 21 October 2020
Q3 18 December 2020 22 January 2021
Q4 1 April 2021 23 April 2021

Disposal notifications

From 6 April 2017 private registered providers must notify the regulator about some types of disposals they have made. Further information about the requirements is available on the Notifications about disposals page. Disposal notifications must be submitted through NROSH+ where a standard form is available.

Data returns for local authority registered providers

The Local Authority Data Return collects information regarding stock and rents from local authority registered providers. The LADR is included in the single data list for 2020 and local authority registered providers are required to submit a LADR in addition to their Local Authority Housing Statistics submission made to MHCLG directly.

How registered providers should submit information

RSH collects this financial and statistical data from registered providers through NROSH+ (except for the Disposal Proceeds Fund annual return). NROSH+ is a website for all registered providers to submit their annual data returns – the information and supporting documents which we require so we can regulate them effectively.

As a provider, it is essential that you supply accurate and timely data – the data returns are an important way in which we monitor big financial risks and regulate the sector. Further guidance on submitting NROSH+ data returns is provided on the NROSH+ website. Guidance on submitting annual accounts and audit management letters is provided below.

The Disposal Proceeds Fund annual return is submitted on the IMS system. Further information on the requirements for an annual return is available from the Disposal Proceeds Fund page.

Annual accounts and audit management letters

The process for submitting annual accounts and audit management letters, including the potential regulatory action for those that submit them late, is detailed in the guidance below.

Guidance on submitting annual accounts

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email enquiries@rsh.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

How to use NROSH+

To use NROSH+ effectively, it is important that you:

  • log into the NROSH+ website
  • keep your contact and organisational information up-to-date – this is important as we regularly inform providers on any changes to our data collection process using the contact details logged in NROSH+
  • use the latest templates for each return to prepare and submit data
  • use the guidance provided on the NROSH+ site
  • submit data as early as possible, within the survey period.

Queries about NROSH+

Questions about using NROSH+ should be sent to the Referrals and Regulatory Enquiries Team NROSHenquiries@rsh.gov.uk and 0300 124 5225.

Further information

Privacy notice

The regulator is committed to protecting your privacy and the security of your personal data. Please read our privacy notice to find out more about how we do this.

Published 31 March 2015
Last updated 1 July 2020 + show all updates
  1. Update added on the Financial Forecast Return – launched on 1 July 2020 with submission deadline extended until 30 September 2020.

  2. This page and the guidance document was updated with details of the 2020/21 collections and a note to look at current guidance during the Coronavirus pandemic.

  3. Information updated for 2019/20 data collection.

  4. We have added a link to our updated privacy policy to clarify how we protect your personal information in keeping with the EU’s General Data Protection Regulation, which comes into effect from 25 May 2018.

  5. Quarterly survey 2018 to 2019 submission dates updated (16 March 2018).

  6. Page updated with new contact details for the Regulator of Social Housing (31 January 2018)..

  7. Guidance on submitting annual accounts updated and duplicate 'Information required page' removed (25 August 2017).

  8. First published.