Guidance

ECMT international road haulage permits

How to apply for permits to travel to or through European Conference of Ministers of Transport (ECMT) member countries, and the rules you have to follow.

About the permits

You can apply for European Conference of Ministers of Transport (ECMT) international road haulage permits for journeys between ECMT member countries.

You can use ECMT permits for:

  • journeys between member countries, including laden or empty transit journeys
  • third-country journeys to other ECMT countries which would otherwise be prohibited under certain bilateral agreements

Some goods can be transported without an ECMT permit.

Check chapter 2 (‘Liberalised transport’) of the ECMT user guide to find out if your goods are exempt in the countries you intend to travel to or through.

In the unlikely event that the UK leaves the EU without a deal on 29 March 2019, you might need an ECMT permit to transport goods in the EU and European Economic Area (EEA).

Eligibility

To use an annual ECMT permit you must:

Where you can use the permits

You can use ECMT permits in 43 countries. These include:

  • EU and EEA countries (except Cyprus)
  • 15 other countries

ECMT member countries

Albania, Armenia, Austria, Azerbaijan, Belarus, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malta, Moldova, Montenegro, Netherlands, Norway, Poland, Portugal, Romania, Russia, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey, Ukraine and the UK.

If you’re a Northern Ireland vehicle operator

If you have an operator licence from the Department for Infrastructure in Northern Ireland, the UK government expects you will not need an ECMT permit to drive to or through Ireland.

The UK government will seek an agreement with Ireland to allow continued access for Northern Ireland hauliers to Ireland without the need for ECMT permits.

The UK government has stated it will not require Irish hauliers to have ECMT permits to operate in Northern Ireland.

Apply for permits

Apply for permits for 2018

Contact the Driver and Vehicle Standards Agency (DVSA) if you need permits to transport goods in 2018.

DVSA International Road Haulage Permits Office
irhp@dvsa.gov.uk
Telephone: 0330 678 1117
Monday to Friday, 9am to 5pm
Find out about call charges

Apply for permits for 2019

You must apply for permits for the 2019 calendar year by 11:59pm on Friday 21 December 2018.

Permits will only be allocated after the application period has ended. They are not allocated on a first-come, first-served basis.

To apply, you need:

  • your username and password to manage your vehicle operator licence
  • a debit or credit card to pay the application fee

When you sign in, click on the Permits tab to apply.

Start now

Before you start

You need to know:

  • which countries you think you’ll need to transport goods to or through in 2019
  • the number of international trips you made in the last 12 months (an outward and return trip counts as one trip)
  • the percentage of international trips you made in the last 12 months
  • which sector you mainly transport goods in

The sectors you can choose from are:

  • chemicals
  • food products
  • furniture
  • metal
  • mail and parcels
  • raw materials and waste
  • refined fuels
  • transport and machinery
  • textiles
  • unrefined fuels
  • wood
  • other non-metallic mineral products
  • none of these sectors (select this if you do not transport goods mainly in one of the other sectors)

It’s illegal to make a false statement to apply for a permit. Your operator licence can be taken away, suspended or restricted, and permits can be temporarily or permanently taken away from you.

What happens next

  1. DVSA will allocate permits after the application period has ended. They will be allocated based on a set criteria, as there are only 984 annual permits available.

  2. You’ll get an email in early 2019 telling you if you’ve been allocated a permit.

  3. You must pay the permit fee within 10 calendar days if you’re allocated a permit.

  4. You’ll get the permits by first class recorded delivery.

Fees

You have to pay £10 to apply for each individual permit.

If you’re allocated permits, you have to pay £123 for each individual permit. Each permit lasts until 31 December 2019.

All fees are non-refundable.

Rules for using the permits

A permit allows you to make an unlimited number of journeys within a calendar year (or between the permit’s validity dates, if that’s shorter).

You can only use your original permit. You cannot:

  • make copies of it
  • transfer it to other vehicle operators or businesses

Do not laminate the permit, as it may be stamped at checkpoints by competent authorities.

You must only use a permit in one vehicle at a time.

Example If you have 10 ECMT permits, you can have a maximum of 10 vehicles making journeys to or through ECMT member countries at once.

When a vehicle returns to the UK, you can move the permit to another vehicle on your operator licences. That vehicle can then make journeys to or through ECMT member countries.

If you have more than one vehicle operator licence

The ECMT permit is not allocated to one of your specific operator licences. You can use a permit for a vehicle assigned to any of your operator licences.

What you cannot use annual ECMT permits for

You cannot use annual ECMT permits:

  • to travel through ECMT member countries on journeys to non-ECMT member countries
  • for cabotage
  • for unaccompanied trailers or semi-trailers
  • with vehicles that are not Euro VI compliant

ECMT ‘certificate of compliance’ for vehicles

You must carry an ECMT ‘certificate of compliance’ in your vehicle. Certificates must confirm the vehicle meets the Euro VI standard and the trailer meets the technical safety requirements.

If your permit application is successful, you can request a certificate from the manufacturer, or contact DVSA.

DVSA International Road Haulage Permits Office
irhp@dvsa.gov.uk

Find out more about Euro VI technical and safety requirements

Meet the ECMT Quality Charter

You must meet the ECMT Quality Charter when you use ECMT permits.

If you have a standard international operator licence, you already meet the requirements of the charter.

If you have a restricted or standard national operator licence, you need to:

  • have a transport manager
  • give proof you have the higher levels of financial standing needed for a standard international licence

You can also apply for a standard international licence before 29 March 2019 to show you meet the ECMT Quality Charter.

Fill in the ECMT log book before a journey

Each ECMT permit comes with a log book.

Before you start a journey, you must fill in the permit’s log book with a full record of all the journey’s details. Use a permanent ink pen.

If you make a mistake, cross the words out neatly. Make sure the mistake is still readable, as inspectors and competent authorities need to check them.

What to do when you make journeys

The driver will need to carry these documents for all of the outward and return journey:

  • the ECMT permit
  • the ECMT permit log book
  • the ECMT certificate of compliance for the vehicle and trailer, stating it meets Euro VI standards
  • the vehicle’s latest annual test (MOT) certificate

The driver must show the documents at control checkpoints when asked to do so.

Find out how different ECMT member countries carry out inspections

Check what other vehicle documents and driver documents the driver needs to carry on international journeys.

It’s illegal to not have the right documents for your journey. You can be fined for not carrying them.

Send journey records to DVSA

The ECMT log book contains a duplicate (carbon copy) of journey records.

You must send the duplicate records to DVSA within 2 weeks of the end of the calendar month the journey ended in.

International Road Haulage Permits Office
DVSA
Hillcrest House
386 Harehills Lane
Leeds
LS9 6NF

Lost, damaged or stolen permits

Contact DVSA straight away if you lose or damage a permit, or if one is stolen.

You should also tell the police if a permit is stolen.

DVSA International Road Haulage Permits Office
irhp@dvsa.gov.uk
Telephone: 0330 678 1117
Monday to Friday, 9am to 5pm
Find out about call charges

If you give up your operator licence

You need to return your ECMT permits and log books to DVSA if you apply to give up (‘surrender’) your vehicle operator licence.

Stay informed

Some of these requirements may change as the UK leaves the EU.

Sign up for road freight email alerts and DVSA email alerts to stay up to date.

Published 26 November 2018
Last updated 3 December 2018 + show all updates
  1. Added guidance on meeting the ECMT Quality Charter.
  2. First published.