Delivering traineeships through EFA funding
Information on traineeships for the academic year 2016 to 2017
Education Funding Agency (EFA) funds traineeships through institutions having a contract/grant funding agreement. The following information is designed to support institutions in understanding traineeships for the 2016 to 2017 academic year.
Traineeships are a demand led programme which can benefit young people if they are within 6 months of being able to get sustainable employment or an apprenticeship.
Traineeships were introduced in 2013 and further information about the policy, the content of the programme and details on work experience arrangements are available on GOV.UK.
There are no unique provider eligibility requirements for traineeships. Previous requirements for providers to deliver – being Ofsted grade ‘Outstanding’ or ‘Good’ - were removed with effect from 1 February 2016.
Funding for traineeships
Traineeships are funded as study programmes on a per student basis. Further information is available in the EFA Funding guidance. The unique characteristics of a traineeship are:
- they have a programme aim on the ILR or an indicator in the School Census
- they last a minimum of 6 weeks up to a maximum of 6 months and should reflect the needs of the student
- students on them would normally be funded in a part time band
- the core aim must be work experience
EFA allocation that can be used on traineeships
You can use as much of your study programme allocation as you see fit for delivering traineeships.
Accessing further funding to increase the number of traineeships
Commercial and charitable providers
EFA monitors delivery by commercial and charitable providers (CCPs) throughout the year and currently provides growth funding where an institution has reached their full allocation at specified points, starting in-year with the February ILR return. Further information is available for CCPs.
FE colleges, schools and academies
EFA can provide exceptional growth where their business case meets the threshold for consideration.
Providers without an EFA contract
If you have a Skills Funding Agency (SFA) 16 to 18 apprenticeships contract, you will be delivering traineeships through them. Further information is available about the SFA. If you do not have either SFA or EFA contracts, you should look out for market entry opportunities. Further information is available on market entry.
Definitions for successful outcomes
Successful outcomes will be within 6 months of leaving/completing a traineeship, the trainee:
- to have had 8 consecutive weeks of employment/self-employment of 16 hours a week or more (if 16 or 17 years old with RPA compliant amount of training) or
- to have started on an apprenticeship by passing the qualifying period to count in funding terms or
- to have started on a further learning course at level 2 or level 3 by passing the qualifying period to count in funding terms - the further learning should include a substantial qualification recognised in the DfE performance tables. You can access the lists for each of the years from 2015 to 2018 for further detail.
Completion of programme, outcomes, funding and quality implications
As a study programme, a traineeship’s core aim drives retention in funding terms. Completing the work experience core aim means the student is retained. Completion can be either by fulfilling the planned hours or by leaving the core aim early to achieve a successful outcome. There are four possible scenarios which define retention, funding and outcomes:
- the trainee completes the planned hours on the core aim and progresses to a successful outcome – which is retained in funding terms and positive in quality terms or
- the trainee completes the planned hours on the core aim but does not progress to a successful outcome – which is retained in funding terms, but negative in quality terms or
- the trainee leaves the core aim early and progresses to a successful outcome – which is retained in funding terms and positive in quality terms or
- the trainee leaves early and does not achieve a successful outcome - which is negative in retention terms and negative in quality terms
English and maths
The condition of funding for English and maths and traineeships
Students on traineeships are subject to the condition of funding and are treated as part time students for this purpose. This means they are not required to study a GCSE even if they have a GCSE grade D. Further information is available about the condition of funding for English and maths.
English and maths studied during a traineeship
Institutions must be able to demonstrate educational progression for students recruited onto programmes funded by the EFA and be able to record evidence of good educational reasons for any individual students recruited to programmes which do not provide progression. All such students should only make up a small percentage of the total student cohort.
If a learner does not complete the English and maths elements of the traineeship within 6 months then these will continue to be funded until they are completed. Detail on how this is handled on the ILR can be found on GOV.UK.
English and maths studied after progressing from a traineeship
When a trainee progresses from a traineeship the next English and maths studied should be at a higher level than they studied on the traineeship.
The expectation is that the number of providers and traineeships per provider will grow compared to previous years. There are published figures available on the total number of traineeships.
Delivering a successful traineeship
The primary objective of a traineeship is to progress the trainee to an apprenticeship or other sustainable jobs. Alternatively, the trainee could enrol on a course of further learning including a full time study programme at level 2 or 3.
The purpose of traineeships is to prepare young people for employment so that they are able to progress successfully to apprenticeships and other sustainable jobs. Work experience in traineeships should give the young person experience of a real workplace so they can develop the skills, knowledge, confidence, attitudes and behaviours they need to succeed at work. Ideally, this should be with an external employer, external to the learning environment and at an external site. However, exceptions to this will be funded. For example, local authorities with a training arm where the direct provision of training is clearly not the local authority’s core business, work experience within departments which are separate to the training arm counts as external work experience.
In these cases providers will need to make a judgement about whether their work placements genuinely provide students with the experiences they need to develop the work-related attributes expected of a traineeship. Ultimately Ofsted make judgements about the suitability of these arrangements through inspection and grading of providers.
Simulated activity in an artificial environment may well form a helpful part of work preparation training but will not count as work placements for the purposes of traineeships.
ILR requirements for the recording of traineeships
Further information is available on the ILR requirements for traineeships.
For further details please read the traineeships section of the provider support manual.
School Census requirements for the recording of traineeships
Information is available on the census requirements for traineeships.
For further details please read the traineeships section of the School Census Guide.
There is also support available to institutions from the census tool regarding traineeships and the English and maths Condition of Funding.
Queries on EFA funded traineeships
Contact form https://form.education...
For all enquiries for the Education Funding Agency
This document is Version 2.0 and the content was first published March 2015.