Housing – regulation

Information required from registered providers

Information required by the regulator and the deadlines for submission.

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The regulator’s information requirements

The regulator needs to collect and hold reliable information (both statistical data in data returns and other non-statistical information) so that it can undertake its functions. The regulator will use this information to assess compliance with the regulatory framework and to produce statistical information. We are committed to minimising the burden of our information requirements through the best use of information that providers will readily have to hand, or may have published, as part of their routine business activity.

The regulator expects providers to produce the information and documents it requires on a timely basis. Where the regulator has evidence that information of any nature has not been submitted or is late, incomplete, or inaccurate, this may be reflected in our judgement of a provider’s compliance with the regulatory standards. In particular, it may potentially be indicative of a weak control environment and possibly evidence of a failure to comply with the specific expectation in the Governance and Financial Viability Standard to communicate with the regulator in an accurate and timely manner, including through regulatory returns.

The tables below set out a summary of our routine data requirements and the deadlines for submission. Please submit the returns as early as possible. There are different requirements for those providers which own fewer than 1,000 social housing units and those which own 1,000 units or more. Local authorities do not need to submit the information below.

Data returns

Data returns Deadline Which providers
Statistical Data Return 31 May each year All registered providers (shorter returns for providers owning fewer than 1,000 social housing units)
Financial Forecast Return (FFR) To be accompanied with business plan and other supporting documentation. 30 June each year final deadline for all providers with 31 March financial year end. Providers are encouraged to submit within 6 weeks of their business plan being approved by their board, where this is earlier than 30 June All registered providers that own 1,000 or more social housing units
Quarterly Survey 3 weeks after each quarter end All registered providers that own 1,000 or more social housing units
Electronic Annual Accounts 6 months after financial year end All registered providers that own 1,000 or more social housing units
Disposal Proceeds Fund Annual Return 30 June each year All providers that have had transactions requiring net disposal proceeds to be shown in a Disposal Proceeds Fund

Regulatory documents

Regulatory documents Deadline Which providers
Annual accounts (including a self-assessment of value for money) No later than 6 months after the financial year end All registered providers
Audit management letter As above All registered providers with audited accounts
Fraud report As above All registered providers that own 1,000 or more social housing units

Quarterly Survey 2016 to 2017 submission dates

Quarter Planned opening date Closing date
Q1 17 June 2016 21 July 2016
Q2 16 September 2016 21 October 2016
Q3 16 December 2016 23 January 2017
Q4 17 March 2017 25 April 2017

How registered providers should submit information

The HCA collects this financial and statistical data from private registered providers through NROSH+ (except for the Disposal Proceeds Fund annual return). NROSH+ is a website for all registered providers (except local authority providers) to submit their annual data returns – the information and supporting documents which we require so we can regulate them effectively.

As a provider, it is essential that you supply accurate and timely data – the data returns are an important way in which we monitor big financial risks and regulate the sector. Further guidance on submitting NROSH+ data returns is provided on the NROSH+ website. Guidance on submitting annual accounts and audit management letters is provided below.

The Disposal Proceeds Fund annual return is submitted on the IMS system. Further information on the requirements for an annual return is available from the Disposal Proceeds Fund page.

Annual accounts and audit management letters

The process for submitting annual accounts and audit management letters, including the potential regulatory action for those that submit them late, is detailed in Guidance on submitting annual accounts (MS Word Document, 51.5KB) .

How to use NROSH+

To use NROSH+ effectively, it is important that you:

  • log into the NROSH+ website
  • keep your contact and organisational information up-to-date – this is important as we regularly inform providers on any changes to our data collection process using the contact details logged in NROSH+
  • use the latest templates for each return to prepare and submit data
  • use the guidance provided on the NROSH+ site
  • submit data as early as possible, within the survey period

Queries about NROSH+

Questions about using NROSH+ should be sent to the Referrals and Regulatory Enquiries Team NROSHenquiries@hca.gsi.gov.uk or telephone 0300 1234 500.