Guidance

Individualised Learner Record (ILR): check that data is accurate

Information about the Funding Information System (FIS), to help further education (FE) providers validate ILR data.

Documents

Data returns overview: December 2015.

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FIS and data returns 2016 to 2017 known issues: (22 November 2016)

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FIS and data returns 2015 to 2016 known issues (10 March 2016)

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FIS and data returns 2014 to 2015 known issues (23 June 2015)

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FIS 2013 to 2014 known issues: version 8 (20 August 2014)

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FIS user guide: version 1.2 (23 March 2015)

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FIS release guide (26 August 2016)

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FIS installation guide: version 1.4 (9 September 2016)

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FIS uninstallation guide (March 2014)

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FIS funding year 2014 to 2015 export database guide: version 1 (5 December 2014)

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FIS funding year 2013 to 2014 export database guide: version 1 (20 February 2014)

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FIS command line guidance (27 April 2016)

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FIS file amalgamation guide: version 1.1 (17 September 2014)

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FIS SFA reports guide: version 1 (January 2014)

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FIS EFA reports guide for funding year 2015 to 2016

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FIS EFA reports guide for funding year 2014 to 2015

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FIS EFA reports guide for funding year 2013 to 14

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FIS providers online (POL) process update: version 24 (13 February 2014)

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Technical specification of the calculation for further education funding by the Education Funding Agency (EFA) in 2016 to 2017 (November 2016)

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Technical specification of the calculation for further education funding by the Education Funding Agency (EFA) in 2015 to 2016 (June 2015)

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Detail

Funding Information System (FIS)

FIS is one of a number of software packages freely available to further education providers, to assist with preparing ILR data files prior to submission. It can be used by colleges, training organisations, local authorities and employers (FE providers) to:

  • validate Individualised Learner Record (ILR) data
  • calculate funding and derived variables
  • create a range of reports based on a set of ILR data
  • amalgamate data sets

It also replaces Provider Online (POL) and allows providers with a small number of learners to submit individual learner records by hand for the academic year 2013 to 2014.

Download FIS from the Hub

Submitting ILR data manually

An ILR learner entry tool is available for download. This software is supplied free of charge to providers who will submit ILR data to the Skills Funding Agency but who do not have access to a data management system. It is optional to use ILR Learner Entry to prepare data files prior to submission to the Skills Funding Agency’s data collection portal. There are now two versions of the software available, one for the funding year 2014 to 2015 and a new version for the funding year 2015 to 2016. You will need to ensure that you are using the version for the correct academic year as the new version has been updated to reflect the ILR changes.

You can download the ILR learner entry tool from the useful links area on the front page of the Hub. The 2015 to 2016 user guide is available on GOV.UK.

Click on the Individualised Learner Record (ILR) collections link below for more ILR topics.