Guidance

Telling HMRC you’re importing multiple vehicles

How to tell HM Revenue and Customs that you're importing multiple vehicles using the Notification of Vehicle Arrivals (NOVA) online service.

Introduction

If you’re a VAT registered business bringing multiple vehicles into the UK, it may be quicker to attach a spreadsheet to your online notification with the details of all the vehicles - rather than entering each vehicle separately.

But you should be aware that new cars, motor caravans, light or heavy commercial vehicles brought into the UK from within the EU can’t be automatically valued by the NOVA online service if you use a spreadsheet. So this may cause a delay in your notification being processed. A new vehicle is one that has:

  • entered into service within the last 6 months
  • covered 6,000 km or less

Alternatively, if all the vehicles’ details (except for the Vehicle Identification Number) are identical you may be able to use the multiplication facility, which is also available to non VAT registered businesses, within the NOVA online service.

Spreadsheets for different vehicle types

Depending on the type of vehicles you’re bringing into the UK you’ll need to download and use a different spreadsheet.

Cars

Use the car spreadsheet if the vehicles have either:

  • three or more wheels and were built to carry passengers
  • roofed accommodation and side windows behind the driver’s seat

Light commercial vehicles

Use the light commercial vehicle spreadsheet if the vehicles are:

  • panel vans or any other vehicles with 3 or more wheels
  • primarily designed to carry goods
  • have an unladen weight not exceeding 3,500 kg (3.5 tonnes)

Heavy commercial vehicles

Use the heavy commercial vehicle spreadsheet if the vehicles are:

  • generally used to carry goods or burden of any kind
  • designed or adapted to have an unladen weight of more than 3,500kg (3.5 tonnes)

Motorcycles

Use the motorcycles spreadsheet for motorcycles, scooters, mopeds, trikes, and quad bikes.

Motor caravans

Use the motor caravan spreadsheet if the vehicles are fitted with all or most of the following items:

  • a permanent sink
  • cooking facilities
  • seats and a table for a meal
  • at least 1 bed
  • a permanent fresh water tank

Agricultural tractors

Use the agricultural tractor spreadsheet if the vehicles are designed exclusively (or primarily) for agricultural purposes - even if they aren’t permitted to be used on UK roads opened to public traffic.

Construction vehicles, plant and machinery, special purpose vehicles

Use the construction vehicles spreadsheet for construction and plant and machinery – which includes excavators, dumper trucks, bulldozers and any ‘crawler tracked’ vehicle. You can also use the spreadsheet for special purpose vehicles like fork lift trucks and street cleaning vehicles.

Published 27 June 2014
Last updated 11 August 2014 + show all updates
  1. Information on the multiplication facility added to the introduction.
  2. First published.