Flood and coastal defence projects: submit grant claims and financial reports
- Environment Agency
- Part of:
- Flood and coastal defence funding: for risk management authorities, Flooding and coastal change, and Flooding and coastal change
- First published:
- 27 March 2014
- Last updated:
- 5 March 2015, see all updates
- Applies to:
How risk management authorities can claim funding for projects, report financial changes and tell the Environment Agency that projects are complete.
As a risk management authority with a Grant in Aid (GiA) for a Flood and Coastal Erosion Risk Management (FCERM) project you need to:
- submit claim forms to get the funds you’ve been allocated
- report any financial changes regarding the project to the Environment Agency
- tell the Environment Agency when you plan to claim throughout the year
- notify the Environment Agency in the correct way when the project is complete
To get a GiA you must have already:
Make a claim
You’ll need your capital grant approval number to make a claim. You should have been sent a letter with this by your local FCRM area manager when you got financial approval.
Fill in the interim payment of grant form (FCERM 3 form).
Send your completed form to the grant administration team.
Report financial changes
You must tell your FCRM area manager as soon as possible if there are any financial changes to your project after funding has been approved. You will need to complete the variation order form (FCERM 4 form) and send the form to your FCRM area manager for approval.
If the variation amount takes the total project cost over £100,000 it will be reviewed by the grant administration team and forwarded to National Project Assurance Service to go through the assurance process.
If the FCERM 4 total is:
- asking for release of part or all of the original contingency
- a relatively small increase in cost to part of the work (without it going over £100,000)
- or part of a project closure
Then it can be sent to the grant administration team for financial approval.
You should also check if your project will need further partnership contributions and make this clear when completing the form.
Tell the Environment Agency when you plan to claim
You need to let the Environment Agency know about your anticipated claims across the year.
You should claim for work to date plus 3 months forward within a financial year.
Notify the Environment Agency when you finish your project
Fill in the project closure report (FCERM 8 form) at the end of your project.
Send the report to your FCRM area manager within 6 months of your project being completed.
Fill in a final statement of account
You must also fill in a final statement of account (FCERM 5 form) within 2 years of the end of the project.
Send it to the grant administration team.
You don’t need to send the form to the audit commission for auditing.
Get further compensation for land purchases
Complete the final statement of account for land purchase and compensation claims (FCERM 5A form) if you want further compensation for land purchases.
Send it to the grants administration team.
Contact the grant administration team
Grant Administration Team
Telephone: 01392 352 300
Contact your FCRM area manager
PO Box 544
Telephone: 0370 8506 506
From outside the UK: +44 1709 389 201
Monday to Friday, 8am to 6pm
Published: 27 March 2014
Updated: 5 March 2015
- Forms and reports updated.
- First published.