11. Preparing for an inspection - 11. Preparing for an inspection
What happens before an inspection.
Pre-inspection analysis and planning are important parts of all SCCIF inspections. Inspectors are allocated 1 day to prepare for a full inspection and half a day to prepare for any other type of inspection. This time should be used to review the information held by Ofsted and to ensure that the fieldwork is properly focused and used to best effect in collecting first-hand evidence.
Inspectors look at the information that Ofsted already holds about the school or is publicly available about the school and its boarding provision, including:
- previous inspection reports for both the boarding/residential provision and the education provision the last inspection report for the local authority area in which the school is based
- any concerns and complaints received either about the boarding/residential provision or the school via Ofsted’s provider information portal
- the school’s own website, which may contain relevant policies and procedures and the school’s statement of particulars
- the school’s child protection policy (if available on the school’s website) to ensure that it adequately reflects the needs of children and young people and provides sound and comprehensive guidance that meets the particular needs of the young people at that school
- the analysis of views of children and young people in boarding/residential provision, boarding staff and, where relevant, placing authorities from the point-in-time surveys
- responses from Parent View.
In addition, the inspector takes account of relevant background and context information such as the most recent inspection of the local authority where the school is situated.
Some of this information is drawn together in the provider information portal (PIP).
The inspector carries out an analysis of the available evidence and information and must record their planning notes on our inspection database (the electronic system used by Ofsted to administer and record regulatory inspections).
The plan for the inspection sets out lines of enquiry, any areas of apparent weakness or significant strength, or areas where further evidence needs to be gathered. The focus of the inspection may change during its course as further evidence emerges.