Guidance

Record and report F gas and equipment you produce or import

Uses of fluorinated gas (F gas) that you must record and report on.

Record F gases

You can use your own system to keep records.

You must record how much F gas you produce or import.

If you produce equipment containing F gas you need to keep records of the:

  • type of equipment that contains F gas if the F gas had not previously been placed on the market before charging
  • quantity of each F gas that is being phased down that the equipment contains
  • delivery notes and invoices from the F gas supplier
  • customs documents

If you import equipment containing F gas, you need to keep records of the:

  • type of equipment imported that contains F gas
  • number of units of each type of equipment you placed on the market
  • quantity of each F gas that is being phased down that you imported within equipment
  • customs documents

If you import equipment that contains F gas that has already been placed on the market in the EU, exported and charged in the equipment outside the EU, you must keep the:

  • delivery note or invoice from the organisation that placed the F gas on the market in the EU
  • declaration that they have reported them as placed on the market

If you destroy F gas, you must keep records of:

  • how much of each gas you destroy
  • the technologies used to destroy the gases
  • the quantity of each of the gases that you have in stock at the end of the year waiting to destroy

If you use F gas as feedstock, you must keep records of how much of each gas you use.

Report F gases

For all F gas you must submit a F gas report if, in the previous calendar year, you:

If you used HFCs, perfluorocarbons or sulphur hexafluoride equivalent to 1,000 tonnes of CO2 as feedstock in the previous calendar year, you must submit a F gas report.

Find out how to calculate the weight of an F gas in carbon dioxide equivalent

Send your report by 31 March of the year after the reporting year. For example, report on your use in 2019 by 31 March 2020.

Getting your report verified

If you report that you produced or imported HFCs equivalent to 10,000 tonnes of CO2 in the previous calendar year, an independent verifier must verify your report.

You can use a:

The verifier will check your data on:

  • substances you produced, imported and exported
  • main areas of application
  • quantities you placed on the market
  • exempt uses of the HFCs
  • quantities you recycled, reclaimed or destroyed
  • stocks
  • authorisations you granted to equipment manufacturers and importers

If you report that you supplied any quantity of HFCs directly to an exporter in the previous calendar year then you must get an independent verifier to verify this data.

Keep your verification report for 5 years.

You’ll need to be able to show it to your regulator.

Equipment importers

If you import pre-charged equipment containing HFCs, an independent auditor must verify:

  • the accuracy and consistency of your declaration of conformity and annual reports
  • that you had enough quota authorisations to import the HFCs in the equipment

Submit your verification report

Submit your verification report by 30 June each year for data on the previous calendar year.

You are breaking the law if you do not submit your report by the deadline, or do not have the report verified. See the Environment Agency enforcement sanctions policy

Published 21 August 2019