Guidance

Record and report F gas and equipment you produce, import or export

Uses of fluorinated gas (F gas) that you must record and report on.

Record F gases

You can use your own system to keep records.

You must record how much F gas you produce or import.

If you produce equipment containing F gas you need to keep records of the:

  • type of equipment that contains F gas if the F gas had not previously been placed on the market before charging
  • quantity of each F gas that is being phased down that the equipment contains
  • delivery notes and invoices from the F gas supplier
  • declaration of conformity
  • customs documents

If you import equipment containing F gas, you need to keep records of the:

  • type of equipment imported that contains F gas
  • number of units of each type of equipment you placed on the market
  • quantity of each F gas that is being phased down that you imported within equipment
  • declaration of conformity
  • customs documents

If you import equipment that contains F gas, and that F gas had already been placed on the market in Great Britain (England, Scotland and Wales), exported and charged in the equipment outside GB, you must keep the:

  • delivery note or invoice from the organisation that placed the F gas on the market in GB
  • declaration that they have reported them as placed on the market

If you destroy F gas, you must keep records of:

  • how much of each gas you destroy
  • the technologies used to destroy the gases
  • the quantity of each of the gases that you have in stock at the end of the year waiting to destroy

If you use F gas as feedstock, you must keep records of how much of each gas you use.

Report F gases

You must report F gases if, in the previous calendar year, you:

If you used HFCs, perfluorocarbons or sulphur hexafluoride equivalent to 1,000 tonnes of CO2 as feedstock in the previous calendar year, you must submit a F gas report.

Find out how to calculate the weight of an F gas in carbon dioxide equivalent.

You must report by 31 March of the year after the reporting year. For example, report on your use in 2020 by 31 March 2021.

The deadline for reporting and submitting verification to the Environment Agency will not change.

How to report

You must report:

  • EU (including GB) F gas activity between 1 January and 31 December 2020 on the EU system by 31 March 2021
  • GB F gas activity between 1 January and 31 December 2021 on the GB reporting system by 31 March 2022

You can register now for a GB F gas account to get an organisation ID for the GB reporting system.

Getting your report verified

If you report that you produced or imported HFCs equivalent to 10,000 tonnes of CO2 in the previous calendar year, an independent verifier must verify your report.

You can use a:

The verifier will check your data on:

  • substances you produced, imported and exported
  • main areas of application
  • quantities you placed on the market
  • exempt uses of the HFCs
  • quantities you recycled, reclaimed or destroyed
  • stocks
  • authorisations you granted to equipment manufacturers and importers

If you report that you supplied any quantity of HFCs directly to an exporter in the previous calendar year then you must get an independent verifier to verify this data.

Keep your verification report for 5 years.

You’ll need to be able to show it to your regulator.

Equipment importers

If you import pre-charged equipment containing HFCs, an independent auditor must verify:

  • the accuracy and consistency of your declaration of conformity and annual reports
  • that you had enough quota authorisations to import the HFCs in the equipment

Submit your verification report

Submit your verification report by 30 June each year for data on the previous calendar year.

You must submit your verification report on

  • EU (including GB) activity between 1 January and 31 December 2020 on the EU system by 30 June 2021
  • GB F gas activity between 1 January and 31 December 2021 to <f-gassupport@ enviroment-agency.gov.uk> by 30 June 2022

You are breaking the law if you do not submit your report by the deadline, or do not have the report verified. See the Environment Agency enforcement sanctions policy

Published 21 August 2019
Last updated 31 December 2020 + show all updates
  1. Updated with guidance on reporting from 1 January 2021.

  2. First published.