Guidance

Submit your flood or coastal erosion risk management project proposal

Sign in to submit your flood or coastal erosion risk project proposal to apply for a grant-in-aid.

As a risk management authority, you can apply for a grant-in-aid (GIA) to fund flood and coastal erosion risk management (FCERM) projects.

Submit your project proposal

You can use this service to:

  • submit a project proposal
  • update an existing project
  • view the status of a proposal

Information you need

Before you start your proposal, make sure you know:

  • how you expect to fund the project
  • the amount of funding you need
  • when you will spend the funds
  • how many households will benefit from the project
  • about the area that will benefit
  • what the environmental benefits will be
  • about any financial benefits

If you need help with your proposal, contact enquiries@environment-agency.gov.uk to find your local Environment Agency Partnership and Strategic Overview officer.

Request an account or sign in if you’ve already registered.

When to apply

Submission dates vary by area.

Contact your local Partnership and Strategic Overview team to confirm the exact deadline in your area.

Urgent projects

You can submit an urgent project proposal at any point. It may be urgent if you need to:

  • meet a legal obligation
  • meet a contractual obligation
  • remove a health and safety risk
  • carry out emergency work
  • complete a specific aspect of the project that is time-limited

Projects funded by local levy

You won’t need a GIA for projects funded wholly by local levy.

You must still submit these projects using this service.

Works eligible for a grant-in-aid

You can apply for a GIA for projects, strategies or studies.

Eligible projects

You can apply for a GIA for projects to:

  • build new flood and coastal defences such as channels, walls or embankments
  • build new structures such as sluices or pumping stations
  • improve existing defences and structures
  • benefit wildlife – for example, to improve or protect habitats
  • dredge and de-silt – one off projects to bring a channel to a condition where it can then be maintained
  • carry out beach management works – recharge, replenishment and re-nourishment work
  • carry out recycling work – mainly to counteract long shore drift
  • enable fish or eel passage or screening – works to halt and reverse the decline in European eel stock on FCERM assets

As a highway authority or water authority you can only apply for a GIA for projects to reduce flood risk which are outside your normal area of responsibility.

Any beach management and recycling works must be part of a 5-year plan approved by the Environment Agency or the Department for Environment Food and Rural Affairs (Defra).

Eligible strategies

You can apply for a GIA to develop a strategy to reduce flood or coastal erosion risks across several connected areas.

Once approved, you can apply for a GIA for individual project proposals that support your strategy.

Your strategy proposal needs to show:

  • any individual projects that are linked to your proposed strategy
  • the expected benefits of these projects

If you need help with developing your strategy, contact enquiries@environment-agency.gov.uk to find your local Environment Agency Partnership and Strategic Overview officer.

Eligible studies

You can use a GIA to fund a study but only if this is in support of a project. Your proposal must include estimates of the project’s:

  • costs
  • benefits
  • partnership funding score

If you don’t have this information, contact enquiries@environment-agency.gov.uk to find your local Environment Agency Partnership and Strategic Overview officer, to discuss this.

If your proposal’s unsuccessful, you can also speak to them about funding your study with local levy.

Standalone environmental projects

You should include environmental benefits, such as protecting wildlife sites or creating new habitats, in your project proposal.

If this isn’t feasible, you may be able to apply for a GIA for a standalone environmental project.

A standalone project will only be eligible for funding if it will:

  • protect special areas of conservation or special protection areas specified in the Water Framework Directive
  • ensure the overall FCERM programme meets its legal obligations

You’ll need to explain why you can’t combine environmental benefits and protection for households in your project proposal.

Works not eligible for a grant-in-aid

You can’t apply for a GIA for projects which cost less than £5,000 or for maintenance works. Maintenance includes:

  • repairing a defence or structure to it’s original standard, but not to extend its working life
  • beach management such as regrading and re profiling work to reduce the loss of sand and shingle back out to see – known as drawdown
  • regular dredging and desilting of a channel to maintain its condition

Emergency coastal protection works

You don’t need to apply for a GIA to fund emergency coastal protection work. You should apply for a capital grant instead.

Read the Environment Agency’s grant memorandum for a detailed list of all works eligible for funding.

Partnership funding

How much GIA you’ll receive depends on how many households are better protected from flooding – you’ll need to estimate this in your project proposal.

If GIA does not cover all your costs, you may need to apply for extra money through partnership funding.

Anyone who will benefit from a project can be a partner, such as:

  • local communities
  • businesses
  • developers
  • local authorities

As the lead organisation you must develop and fund the initial business case if you want to apply for partnership funding.

Calculate how much partnership funding you need

Use the partnership funding calculator to find out how much:

  • GIA you’re eligible for
  • funding you’ll need from partners

The calculator takes into account:·

  • how many homes will be better protected
  • how many of those homes are in deprived areas (these carry a heavier weighting than homes in non-deprived areas)
  • benefits to wildlife

Read the partnership funding calculator guidance for help using the calculator.

Please note you’ll need Microsoft Excel to use the calculator.

Project approval

It may take up to 9 months to approve your project proposal.

Once it’s approved, it will be added to the programme of FCERM schemes.

Follow guidance on writing your business case once you’re project proposal’s been approved.

If your proposal’s rejected

If your proposal isn’t approved, you can resubmit it the following year.

Your local area contact can advise you of any changes you need to make before you do this.

For more help, contact the Environment Agency local Partnership and Strategic Overview Team.

Published 27 March 2014
Last updated 27 March 2017 + show all updates
  1. New funding application service added and guidance amended to accommodate it.
  2. First published.