Verify and submit your annual emissions report, when you need an improvement report and enter your emissions into the Union Registry.
Timetable for monitoring and reporting
On 1 January
Start monitoring your emissions for the current reporting year in accordance with your approved monitoring plan or emissions plan.
By 28 February
Regulators allocate free allowances to the Operator Holding Accounts (OHAs) and Aircraft Operator Holding Accounts (AOHAs) of eligible operators in the Union Registry.
By 31 March
Submit your verified annual emissions report for the previous reporting year to your regulator using ETSWAP. For example, verified emissions for 1 January to 31 December 2016 should be reported by 31 March 2017.
Enter your annual reportable emissions from the previous year into your OHA or AOHA in the Union Registry.
If you have used an accredited verifier they must then approve the emissions figure you have entered in the Union Registry.
In some circumstances you do not need to use an accredited verifier.
If you do not have an obligation to report in a particular scheme year, you do not need to enter a zero emissions figure. For example, you would not have an obligation to report if:
- you are an excluded operator
- you have only carried out excluded aviation activities
- all your flights were exempt
If you will no longer be excluded or exempt in future, for example because you have exceeded a minimum threshold, you must notify your regulator using ETSWAP.
By 30 April
Surrender allowances equal to the value of your annual reportable emissions from your OHA or AOHA in the Union Registry.
By 30 June
Submit your improvement report if required. Excluded operators do not need to do this.
By 31 December
Notify your regulator of any changes to your monitoring or emissions plan, capacity, activity level or operations. Some changes need to be notified sooner, or before you make the change.
For more information about types of changes you need to tell your regulator about and the time frames for doing this see:
- Notify your regulator about changes to your operations
- EU ETS Phase III: guidance for installations
- EU ETS Phase III: guidance for aircraft operators
Use an accredited verifier
Before you submit your emissions report to your regulator, you must first use ETSWAP to submit the report to an accredited verifier for verification.
You must appoint a verifier that is accredited for the regulated activity you are reporting.
You can appoint a UK based verifier that is accredited by the United Kingdom Accreditation Service. Their website provides information about verification in the UK.
Or, you can appoint a verifier accredited by the National Accreditation Body (NAB) in another EU country. You can find details of other NABs on the European Accreditation website.
You should appoint a verifier at least 9 months before you need to submit your report.
A verifier cannot prepare your emissions report. The verifier’s role is to independently check the contents of your report and record their findings in a verification report. This forms part of the emissions report you submit to your regulator.
When you do not need an accredited verifier
If you are an excluded installation you can choose to self-verify your emissions rather than appoint an accredited verifier. However your regulator may decide to carry out a site audit.
You do not need to use an accredited verifier if you are an aircraft operator who emits less than 25,000 tonnes of CO2 per year (based on the full scope of the EU ETS) and are doing both of the following:
- estimating your emissions using the Small Emitters Tool
- populating the tool with unamended data from Eurocontrol’s Support Facility (ETS-SF)
If you use the Small Emitters Tool populated with your own flight data you will need to have your emissions report verified by an accredited verifier.
Checks your verifier will make
Your verifier will assess the monitoring methods, information, data and calculations you have used. In particular, they are checking:
- whether there are any omissions, misrepresentations or errors in your report
- that you have monitored and reported in accordance with your approved monitoring or emissions plan and the Monitoring and Reporting Regulation
- whether the procedures you used to support your monitoring are effective
- whether you can improve your monitoring
Receiving your verification report
After verifying your emissions report, your verifier will use ETSWAP to send you a verification report (VR) containing their verification opinion statement.
You must then use ETSWAP to submit your emissions report, with the VR, to your regulator.
Verifier site visits to installations
Your verifier needs to be able to gather information and evidence. You need to let them access your site so they can:
- assess the operation of measuring devices and monitoring systems
- conduct interviews
The site visit is also an opportunity for the verifier to assess whether you have correctly identified the boundaries of the site and whether there are any additional sources that should be included.
A site visit must be carried out by your verifier at least once every 3 years, or if:
- you have changed verification companies
- there have been major changes to your monitoring plan since 1 January 2013
In exceptional cases, and on the basis of a risk assessment, your verifier may decide that a site visited is not needed.
If this is the case, your regulator needs to approve a site visit waiver. You must submit your request for a site visit waiver to your regulator via email and include your verifier’s risk assessment.
You need to submit your request by 30 September of the reporting year. This will allow enough time for your verifier to carry out a visit if your regulator refuses your request.
You do not need approval from your regulator for a site visit waiver if your installation:
- emits less than 25,000 tonnes of CO2 per year
- is an excluded installation
In these cases, your verifier must still justify their reasons for not visiting your installation.
Verifier site visits to aircraft operators
Your verifier needs to be able to gather information and evidence. If their risk assessment identifies that a visit to an aircraft or aerodrome is required, you must provide them with access, for example, to conduct interviews.
Access to a computer based, centralised database is also considered a site visit for aircraft operators. In this instance, you may only need to provide your verifier with access to where you hold and store your monitoring data and relevant information.
If you are a small emitter and you have used the Small Emitter Tool, your verifier may decide that a site visit is not necessary. The decision must be based on your verifier’s risk assessment.
Site visit waivers for aircraft operators do not require approval from your regulator.
Verification: excluded installations
Excluded installations can choose to either:
- appoint an accredited verifier to verify their annual emissions report
- self-verify their emissions report and have it audited by their regulator
In all cases you must submit your emissions report using ETSWAP by 31 March.
As part of self-verification, you need to submit a notice to confirm that:
- you have complied with the Monitoring and Reporting Regulation and with your monitoring plan
- your report does not contain any major errors or ‘material misstatements’
You need to make sure you have internal assurance systems in place to check your report is accurate. You must also keep records of all relevant data and information to support your reporting.
Your regulator will do a risk assessment of your report. If needed, they will ask you to provide more information for the audit.
Regulator audits are risk based and they will aim to audit each excluded installation at least twice during EU ETS phase III.
Regulators will audit higher risk excluded installations more frequently and they will audit all of those that emit more than 20,000 tonnes of CO2 per year.
Verification: aircraft operators emitting under 25,000 tonnes of CO2 per year
The 25,000 tonnes CO2 per year threshold is based on the full scope of the EU ETS and includes all Annex 1 flights and excluded aviation activities.
Aircraft operators within this category can either:
- appoint an accredited verifier to verify their annual emissions report
- report their emissions using the ETS-SF and the Small Emitters Tool
If you use unamended Eurocontrol data from the ETS-SF to populate the Small Emitters Tool, you do not need to have your emissions report independently verified.
It is your responsibility to check the ETS-SF data for completeness using your own internal flight records.
If you use the Small Emitters Tool with your own flight data, you will need to have your emissions report verified by an accredited verifier.
In all cases you need to submit your emissions report using ETSWAP by 31 March.
Your regulator will audit your report and if needed will ask you to provide more information.
Submit your emissions report
On 1 January each year you will receive an email telling you that a ‘Complete your emissions report’ task has been placed in your ETSWAP account work queue.
Aircraft operators who were exempt in previous scheme years will not have this task in their work queue unless they had notified their regulator before 1 January that they are no longer exempt. If this applies to you, contact your regulator as soon as possible so they can put the task in your ETSWAP account work queue.
ETSWAP will send out email reminders at regular intervals to all operators that have not yet submitted their verified emissions report.
Help pages within ETSWAP provide guidance on how to submit your emissions report to your regulator after it has been verified.
Login to ETSWAP.
More guidance on reporting your emissions:
- EU ETS Phase III: guidance for installations
- EU ETS Phase III: guidance for aircraft operators
- Monitoring, reporting and verification of EU ETS emissions
Aircraft operators: no activity to report
You do not need to monitor your emissions or submit a verified report if you have:
- not carried out an Annex 1 activity during the scheme year
- only carried out excluded aviation activities
However you do need to notify your regulator about your circumstances if either of these apply to you. You do this by completing the section of the emissions report form in ETSWAP that states you have not performed an Annex 1 activity during the reporting year. You then submit the report form to your regulator.
Report the use of bioliquids and biofuels
The Monitoring and Reporting Regulation states that if you are reporting an emission factor of zero in respect of the use of bioliquids or biofuels, you must satisfy your regulator that the sustainability criteria set out in Article 17 (2) to (5) of the Renewable Energy Directive (2009/28/EC) have been fulfilled.
This requirement also applies to excluded installations.
Appendix 3 of the document EU ETS Phase III: guidance for installations has more information on how to report the use of bioliquids.
The EC guidance document 3: biomass issues in the EU ETS has more information on the use of solid biomass.
You must keep records of all relevant data and information to support your emissions reporting for at least 10 years. Regulators will carry out periodic reviews of installation and aircraft operators and will ask to see supporting data as part of the audit. Verifiers will check this requirement is met as part of their verification.
To comply with the Monitoring and Reporting Regulation, you need to regularly check whether you can improve the way you monitor your emissions.
In some instances you need to tell your regulator how you are going to make improvements to your monitoring. You need to submit an improvement report using ETSWAP.
Not using the highest required tier for your monitoring
You need to submit an improvement report to your regulator explaining why. You also need to state how you will make improvements that will enable you to move towards using the highest tier in future.
Using a fallback approach for a major or minor source stream
You need to submit an improvement report to your regulator justifying why you cannot apply at least tier 1. You also need to explain how you will make improvements in future that will enable you to use tier 1.
In both of these examples, if you are not proposing any improvements, you need to explain why this is either not technically feasible, or would lead to unreasonably high costs.
The deadlines for submitting these improvement reports are:
- Category A installations – by 30 June every 4 years
- Category B installations – by 30 June every 2 years
- Category C installations – by 30 June every year
ETSWAP will automatically generate a task for submitting an improvement report if you have completed certain sections in your annual emissions report.
Verifier recommended improvement reports
You need to submit this type of improvement report if your verifier has identified non-conformities in your emissions report, or is recommending improvements. Non-conformities usually mean that you have not complied with your monitoring plan or reporting requirements.
Verifier recommended improvement reports apply to both installation and aircraft operators.
It is your responsibility to understand and comply with the requirements relating to improvement reports.
If you do not need to use an accredited verifier but have chosen to, you will need to submit an improvement report if the verifier identifies any non-conformities. However, in these circumstances, you would not need to submit an improvement report for recommended improvements. But you should still consider the improvements your verifier recommends.
A task called ‘Update verifier improvement report’ will automatically be placed in your ETSWAP work queue if the emissions report you submitted contains a non-conformity or improvement identified by your verifier.
You need to submit a verifier recommended improvement report by 30 June. In the report, you need to describe how and when you will address the issues identified by your verifier.
If you believe that the improvements recommended would not improve your monitoring methodology, or would be unreasonably expensive, you must provide the reasons why and evidence to support this in the improvement report.
Enter your emissions into the Union Registry
You must enter your emission figure for the previous monitoring scheme year into your OHA or AOHA in the Union Registry by 31 March.
Your verifier also needs to login to the Union Registry and confirm your emissions are correct and match the figure submitted through ETSWAP. This also has to be done by 31 March, so you should enter your figure into the Union Registry several days before the deadline to allow your verifier time to confirm your emissions.
If you have not entered your emissions, and had them verified, in the Union Registry by 31 March, your account will be blocked. This applies even if you had zero emissions to report. A blocked account means you will not be able to:
- transfer allowances to another account
- exchange eligible Kyoto Units for allowances
You will still be able to receive allowances into your blocked account and surrender them.
Your account will automatically unblock once you have entered your emissions and they have been verified.
Once your annual reportable emissions figure has been verified, you must surrender allowances equal to your annual reportable emissions figure by 30 April. This includes any surrender deficit for previous years, or deficit due to a retrospective correction of emissions. See EU ETS: allowances for more information.
Excluded operators do not need to enter their emissions into the Union Registry or surrender allowances to cover their emissions. Instead, they need to meet their emissions targets.
Login to the Union Registry.
Excluded installations: annual emissions targets
If you are an excluded installation you have to meet an annual emissions target. These targets are listed in your permit.
If your emissions are higher than your target, you will receive a civil penalty. You will have to pay a cost per tonne of CO2 you have emitted over your target. The cost will be set in line with the market price of carbon.
If your annual emissions are lower than your target, you will bank the over achievement for the next compliance year.
Your regulator will amend and re-issue your excluded installation permit to reflect the over achievement.
Enforcement and penalties for non-compliance
You must comply with EU ETS regulations and your emissions permit or emissions plan. The Environment Agency may impose civil penalties if you:
- carry out a regulated activity without a permit
- monitor your emissions incorrectly
- fail to submit a verified annual emissions report by the deadline
- under-report your emissions
- surrender insufficient allowances to cover your emissions
You must submit your verified annual emissions report on time or your regulator may determine your annual reportable emissions for you. They may charge you for their time.
See a list of civil penalties imposed by the Environment Agency.
More information about the Environment Agency’s approach to EU ETS enforcement and penalties is in Annex 4 of the Enforcement and sanctions guidance.
These guidance documents have more information on requirements for EU ETS:
The European Commission has also produced guidance for operators:
- The Monitoring and Reporting Regulation – general guidance for installations
- The Monitoring and Reporting Regulation - general guidance for aircraft operators
- The Accreditation and Verification Regulation – general guidance on verification
For help with Union Registry queries:
For other EU ETS queries contact your regulator
Installations email: firstname.lastname@example.org
Aircraft operators email: email@example.com
Department for Business, Energy and Industrial Strategy - Offshore Petroleum Regulator for Environment and Decommissioning (BEIS - OPRED)
Scottish Environment Protection Agency
Natural Resources Wales
Northern Ireland - The Department of Agriculture, Environment and Rural Affairs (DAERA)
Published: 23 April 2014
Updated: 8 June 2015
- The Environment Agency has explained that their approach to penalties is in line with their published Enforcement and sanctions guidance.
- New sections: 'Aircraft operators: extension to 2013 compliance cycle' 'Commercial and non-commercial aircraft operators who emit less than 25,000tCO2 per year'. Updates to section: 'Verified emissions reports'.
- First published.