Guidance

Documents required to register for the UK Emissions Trading Registry

Published 31 March 2021

The UK Emissions Trading Registry is in effect a bank for UK Emissions Trading Scheme (ETS) allowances and Kyoto Protocol (KP) international units. Therefore, an appropriate level of scrutiny is needed to satisfy the Environment Agency, performing its role as the Registry Administrator under the UK ETS, and the National Administrator under the KP, that you are fit and proper to hold an account and/or be granted access to it as a nominated Authorised Representative(s). This process can take up to 2 months depending on the country you are applying from.

During the process of registering users or applying to open an account in the UK Emissions Trading Registry, the Registry Administrator / National Administrator will request personal and corporate entity documents – some of these will be mandatory, and others may be requested on a case by case basis. The Registry Administrator / National Administrator will confirm exactly which documents to provide as part of the application process.

All documents must be in PDF format, in English (official translation where applicable), and uploaded into the UK Emissions Trading Registry when requested to do so by the Registry Administrator / National Administrator. These requests will usually go to one of your nominated authorised representatives as a task in the Registry system.

Mandatory document requirements for all Authorised Representatives

• a criminal records check covering the preceding 5 years of residence for each nominated Authorised Representative. If the last 5 years of residence were in more than one country, then a criminal records will be required from each country
• proof of name (for example, a passport)
• proof of permanent residential address (for example, a utility bill, bank statement or driving licence – showing the address details)
• an Authorised Representative Declaration for all nominated users – a PDF template is downloadable from the UK Emissions Trading Registry or available upon request

Mandatory document requirements for a Corporate Entity

• a Letter of Authority from the account holder nominating a Primary Contact who will operate the account on its behalf – a PDF template is downloadable from the UK Emissions Trading Registry
• a Primary Contact Appointment and Declaration, and optionally an Alternative Primary Contact Appointment and Declaration – a PDF template is downloadable from the UK Emissions Trading Registry
• a criminal records check covering the preceding 5 years of residence for the 2 Directors signing the Letter of Authority. If the last 5 years of residence were in more than one country, then a Criminal Records will be required from each country

The downloadable PDF templates must be complete, accurate and unmodified.

Documents that may be required

A list of further documents that may be required is provided here. Do not provide any of these documents unless specifically requested by the Registry Administrator / National Administrator:

• proof of incorporation
• proof of corporate change
• delegated proof of signing power for the Primary Contact
• list of Persons with Significant Control
• list of current directors (officers)
• details of the corporate group /ownership structure
• latest set of audited accounts
• evidence of an open bank account

Authenticating your documents

As most ‘official’ documents you supply will be copies, they need to be authenticated as true copies of the original. The date of authentication must be no more than 3 months prior to the date of your application. The methods of document authentication will vary depending on the type of document and where the official document was issued. If documents are not correctly authenticated you may need to re-supply your documents which will delay the processing your application.

If you are unsure how to authenticate your documents please contact the Registry Helpdesk for further advice at etregistryhelp@environment-agency.gov.uk.