Apprenticeship funding rules for main providers

What can be funded?

What you can pay for with apprenticeship funds. Includes English and maths training, support for care leavers and end-point assessments.

Complete our survey to help us make the funding rules clearer.

Eligible costs

New for 1 August 2019:

  • Eligible costs - Clarification: The eligible costs section has been updated to further aid understanding.
  • P98 – New Rule: From 1st October 2019, new standards must have an EPAO in principle in place before public funding can be accessed for new apprentices

P97

Apprentices can only be enrolled against an apprenticeship standard once it is identified as ‘approved for delivery’ on the Institute for Apprenticeships and Technical Education website. You must make sure that the apprenticeship is eligible to access public funds in the employer’s apprenticeship service account or government-employer co-investment before the individual starts. The hub contains details of all eligible apprenticeships

P98

From 1st October 2019, new standards must have an EPAO in principle in place before public funding can be accessed for new apprentices.  You must make sure that the apprenticeship is eligible before the individual starts by checking whether the standard has an EPAO in principle in place.  It will be clear from ESFA and Institute systems to which standards this applies.

P99

Funds from an employer’s apprenticeship service account, government-employer co-investment or the additional uplift paid for 16 to 18 year olds on frameworks must only be used for eligible costs directly related to the individual apprenticeship. These funds must only be used to pay for training and assessment, including end-point assessment, to complete an apprenticeship that is eligible for funding up to the limit of the funding band.

P100

For organisations that have been accepted onto the Register of End-Point Assessment Organisations eligible costs for end-point assessment (that can be included in field “TNP2” on the ILR) are set out in the Conditions of Acceptance document.

P101

For main providers eligible costs for the delivery of training and on-programme assessment (that can be included in field “TNP1” on the ILR) are limited to the following:

  • P101.1 Off-the-job training through a main provider or supporting provider, or evidenced costs for employer-provider delivery. This could include:

    • P101.1.1 Some or all of the training aspects of a licence to practise or non-mandatory qualification. In both cases there must be a clear overlap between this training and the knowledge, skills and behaviours needed for the apprenticeship.

    • P101.1.2 Self-directed distance learning (where it forms only part of the learning experience), interactive online learning (virtual classrooms) or blended learning relating to the off-the-job training element of an apprenticeship (see paragraph P105.6).

    • P101.1.3 Time spent by employees/managers supporting or mentoring apprentices. By this we mean the delivery of knowledge, skills and behaviours directly linked to the apprenticeship.

  • P101.2 Registration, examination and certification costs associated with mandatory qualifications excluding any licence to practise (see paragraph P105.8).

  • P101.3 Regular planned on-programme assessments (tripartite progress reviews involving the main provider, employer and apprentice) to discuss progress to date against the commitment statement and the immediate next steps required.

  • P101.4 Materials (non-capital items) used in the delivery of the apprenticeship. By materials (non-capital items) we mean the equipment or supplies necessary to enable a particular learning activity to happen. These items would not normally have a lifespan beyond the individual apprenticeship being funded.

  • P101.5 Any administration directly linked to training and assessment, including end-point assessment. This includes costs relating to the ongoing development of existing teaching materials, lesson planning, the management of subcontractors, the processing of the ILR and quality assurance.

  • P101.6 Additional learning and/or the cost to resit an exam linked to a mandatory qualification.

  • P101.7 Additional learning required to retake an end-point assessment.

  • P101.8 Accommodation costs for training delivered through residential modules where the residential training is a mandatory requirement for all apprentices. By mandatory we mean that there is a specific requirement in the apprenticeship which would apply equally to any apprentice, regardless of their location, employer or main provider (including subcontractors).

  • P101.9 Costs of an apprentice taking part in a skills competition if the employer and main provider have agreed that participation in the competition directly contributes to helping that individual achieve the apprenticeship.

P102

The costs of taking part in any of the above activities may be included in the total negotiated price of training and end-point assessment. The employer and the main provider agree the price of the training and on programme assessment (field TNP1 on the ILR). For standards, the employer and the end-point assessment organisation agree the price of the end-point assessment (field TNP2 on the ILR).

P103

If the total negotiated price (TNP1 and TNP2) exceeds the maximum of the funding band, then the agreed total must be recorded on the ILR. The employer must pay in full the difference between the band maximum and the total negotiated price.

P104

Any of the eligible costs outlined in paragraph P101 can be bought in from a third party, including the apprentice’s employer, and we will fund them.

  • P104.1 Where the third party is the apprentice’s employer then only actual costs will be funded and these must be recorded.

  • P104.2 Where you buy in the delivery of apprenticeship training and/or on-programme assessment from a third party this is subcontracting and you must follow the subcontracting rules in paragraphs P165 to P201.

  • P104.3 Funds from an employer’s apprenticeship service account or government co-investment must not be used to fund other services from a third party.

Ineligible costs

P105

For main providers and the delivery of training and on-programme assessment, ineligible costs include the following:

  • P105.1 Enrolment, main provider (or subcontractor) induction, initial assessment, initial diagnostic testing, or similar activity.

  • P105.2 Travel costs for apprentices under any circumstances.

  • P105.3 Apprentice wages.

  • P105.4 Personal protective clothing and safety equipment required by the apprentice to carry out their day-to-day work.

  • P105.5 Development of original teaching materials related to the delivery of a new apprenticeship offer.

  • P105.6 Off-the-job training delivered only by self-directed distance learning.

  • P105.7 Any training, optional modules, educational trips or trips to professional events in excess of those required to achieve the apprenticeship. This includes training solely and specifically required for a licence to practise.

  • P105.8 Any fees to third parties associated with a licence to practise. This includes registration, examination and certification costs. This applies even where a licence to practise is specified in the apprenticeship standard and assessment plan.

  • P105.9 Any fees to awarding bodies for non-mandatory qualifications (qualifications that are not specifically listed in the standard). This includes registration, examination and certification costs.

  • P105.10 Student membership fees that are required by professional bodies, even where linked to mandatory qualifications.

  • P105.11 End-point assessment costs incurred by the main provider. These should be included in the price negotiated between the employer and the end-point assessment organisation.

  • P105.12 English and maths up to level 2 (this is funded separately).

  • P105.13 Repeating the same regulated qualification where the apprentice has previously achieved it, unless it is a requirement of the apprenticeship or for any GCSE where the apprentice has not achieved grade C, or 4, or higher.

  • P105.14 Accommodation costs where the apprentice is resident away from their home base, because of the requirements of their day-to-day work or because this is convenient for the employer or main provider (or subcontractor). Residential costs associated with non-mandatory learning, including qualifications and outward bound activities, are also excluded.

  • P105.15 Capital purchases including lease agreements. Capital purchases are long-term assets that would have a lifespan beyond the apprenticeship being funded, such as land, buildings, machinery and ICT equipment (e.g. tablets and similar electronic devices).

  • P105.16 Maintenance of capital purchases. This includes vehicle parts and labour, insurance and MOT.

  • P105.17 Time spent by employees/managers supporting or mentoring apprentices, where this is not delivering training required as part of the apprenticeship (e.g. generic line management responsibilities)

  • P105.18 Specific services not related to the delivery and administration of the apprenticeship. This includes the recruitment and continuing professional development of staff involved in apprenticeships, company inductions, managing agents, brokerage services (to an employer or main provider) and the costs of memberships or other costs paid to employers, or their representatives, associated with procurement registers or opportunities to secure business.

P106

You must not pay inducements or any other payment not authorised by us to an employer, another training provider or to an end-point assessment organisation in relation to any part of the apprenticeship programme.

Additional payments

New for 1 August 2019:

  • P109 – Clarification: The definition of a child in care has been updated to confirm that a child must have been in the care of a UK local authority.

P107

You and the employer will receive a payment towards the additional cost associated with training if, at the start of the apprenticeship, the apprentice is:

  • P107.1 aged between 16 and 18 years old (or 15 years of age if the apprentice’s 16th birthday is between the last Friday of June and 31 August); or

  • P107.2 aged between 19 and 24 years old and has either an Education, Health and Care (EHC) plan provided by their local authority or has been in the care of their local authority as defined in paragraph P109.

P108

The apprentice will be eligible for a payment if they have been in the care of the local authority as defined in paragraph P109. See paragraphs P118 to P125 for more information on the care leaver’s bursary.

P109

A child in care is defined as:

  • P109.1 an eligible child - a young person who is 16 or 17 and who has been looked after by a UK local authority/health and social care trust for at least a period of 13 weeks since the age of 14, and who is still looked after;

  • P109.2 a relevant child - a young person who is 16 or 17 who has left care within the UK after their 16th birthday and before leaving care was an eligible child; or

  • P109.3 a former relevant child - a young person who is aged between 18 and 21 (up to their 25th birthday if they are in education or training) who, before turning 18, was either an eligible or a relevant child.

P110

Before you claim and are paid any additional payments, you must have evidence that you are eligible for them in respect of each apprentice. You must check this and either their employer or the apprentice must provide you with evidence to keep in the evidence pack. You must then report the appropriate code in the ILR.

P111

Where these payments are for apprentices aged between 19 and 24 years old at the start of their apprenticeship (see paragraph P107.2), you must include consent from the apprentice to inform their employer that they have an EHC plan or that they have been in the care of their local authority and either:

  • P111.1 a signed email or letter from a local authority appointed Personal Advisor to confirm they are a care leaver; or

  • P111.2 evidence of an EHC plan.

P112

Where a 19 to 24 year old apprentice does not want to inform their employer that they were previously in care then you must report the appropriate code in the ILR. This will generate the funding for you but not the employer. You must not apply the co-investment waiver (see paragraph P126). This means that you should not record the code for the waiver in the ILR.

P113

These payments will be paid as follows:

  • P113.1 90 days after the apprentice starts, 50% will be paid if the apprentice is still undertaking their apprenticeship; and

  • P113.2 365 days after the apprentice starts, the remaining 50% will be paid if the apprentice is still undertaking their apprenticeship.

P114

Where the apprentice agrees to inform their employer that they were previously in care, you will also receive the additional payments due to the employer. You must pass these on in full to the employer within 30 working days of receiving this funding from us. Where an apprentice is employed by an ATA, any applicable additional payments must be paid to the ATA.

P115

For frameworks, you will also receive an additional payment of 20% of the funding band maximum if the apprentice is aged between 16 and 18 or is an eligible 19 to 24 year old. This must only be used to fund the eligible costs described in paragraph P101. The Apprenticeship Technical Funding Guide gives more information on how uplifts are paid. Employers do not have to contribute to this additional funding

P116

You will also receive a payment if, at the start of the apprenticeship, the apprentice is undertaking an apprenticeship framework and is recorded on the ILR as having a postcode prior to enrolment, listed within the 27% most deprived areas of the country according to the index of multiple deprivation (IMD) 2015. This additional disadvantage uplift is supplementary to the negotiated price and therefore not impacted by the eligible and ineligible costs listed in paragraphs P101 to P106. The disadvantage uplift should be used on costs to support the apprentice’s training, for example on travel costs or personal support.

P117

We will monitor take-up of additional payments to identify any potential fraud or gaming.

Care leavers bursary

P118

Apprentices are eligible to receive a £1,000 bursary payment if they have been in the care of a UK local authority as defined in paragraph P109.

P119

You must have evidence that the apprentice is eligible for this payment before you claim or are funded for any associated additional payments for you or the employer. This must be a signed email or letter from a local authority appointed personal advisor confirming that the apprentice is a care leaver.

P120

You must tell the apprentice that they are eligible for the bursary as a care leaver and give them the opportunity to declare that they would like to access the funding. This signed declaration (see paragraph P293 for more information) must allow the apprentice to confirm that they:

  • P120.1 Understand that they are eligible for and would like to receive a bursary as a care leaver.

  • P120.2 Understand that if they have been found to have accepted the payment incorrectly or if they are ineligible then the government will require it to be repaid.

  • P120.3 Have not been paid a care leavers bursary before. This only includes the care leavers bursary paid by the ESFA; other local incentives do not apply.

P121

This is a one-off payment. An eligible apprentice must only receive this payment once. Therefore an individual must not receive this funding again if they progress or start another apprenticeship. It is your responsibility to ensure that the apprentice has not received this payment previously before you pass it on. We will also monitor this to ensure that the apprentice receives this payment only once and may reclaim duplicate payments.

P122

You must include signed consent from the apprentice to inform their employer that they have been in the care of their local authority and tell the apprentice that their declaration will be used to generate additional payments to both the main provider and their employer to support their transition into work.

P123

Where a 19 to 24 year old apprentice does not want to inform their employer that they were previously in care, then you must report the appropriate code in the ILR. This will generate the funding for you and the apprentice but not the employer. Where this is the case you must not apply the co-investment waiver (see paragraph P126). This means that you should not record the code for the waiver in the ILR.

P124

The bursary payment, due to the apprentice, will be generated 60 days after they start. You must pass this on in full to the apprentice within 30 days of receiving this funding from the ESFA.

P125

Once paid, you must evidence that the apprentice has received the bursary payment. This must be a signed confirmation from the apprentice and not a receipt of transaction.

Extra support for small employers

P126

The government will fund all of the apprenticeship training costs, up to the maximum value of the funding band for the apprenticeship, for employers employing fewer than 50 people if, on the first day of their apprenticeship, the apprentice is:

  • P126.1 Aged between 16 and 18 years old (or 15 years old if the apprentice’s 16th birthday is between the last Friday of June and 31 August); or

  • P126.2 Aged between 19 and 24 years old and has either:

    • P126.2.1 an EHC plan provided by their local authority; or

    • P126.2.2 or has been in the care of their local authority as defined in paragraph P109.

P127

You must not request any employer contribution (see paragraphs P219 to P224) to the cost of an apprenticeship up to the maximum value of the funding band if an employer employing fewer than 50 people recruits an eligible apprentice.

P128

Before any apprenticeship starts, you must have evidence that the apprentice and employer are eligible for the waiving of the employer contribution. The employer must provide evidence that they employed an average of 49 or fewer employees in the 365 days before the apprentice was recruited (using the calculation set out in paragraph P129) and you must keep this in the evidence pack.

P129

We define the number of employees as the number of people with a contract of service. This must be calculated using the average number of employees with a contract of service in the 365 days before the apprentice is recruited. If the average number of employees is 49 and the recruitment of an apprentice takes this number to 50, the employer will still be eligible to receive this extra support. However, if the average number of employees is 50 and the recruitment of apprentices takes this number to 51, the employer will not be eligible to receive this extra support.

P130

If the price negotiated by you and the employer is above the maximum value of the funding band for the apprenticeship, the employer must pay in full the difference between the band maximum and the negotiated agreed price. This cannot be funded from an employer’s apprenticeship service account.

Flow chart: find out if an apprentice needs to do functional skills English and maths

New for 1 August 2019:

  • Support for English and maths training – New content: A flowchart has been created and added into the funding rules. This flowchart supports the English and maths rules and should be used alongside them.

Flow chart to help you find out if an apprentice needs to do functional skills English and maths

Support for English and maths training

P131

English and maths are essential to supporting longer-term career prospects. This is why all apprentices must be supported to gain these essential skills and secure recognised qualifications.

Achievement levels

P132

As part of our ambition for a world-class technical education system and in line with recommendations from independent experts, progression towards and attainment of, approved level 2 English and maths qualifications is an important part of the apprenticeship programme. For those undertaking a level 3 or higher apprenticeship, it is a requirement that they hold or achieve an approved level 2 in both subjects before they can successfully complete the apprenticeship.

P133

For apprentices undertaking a level 2 apprenticeship:

  • P133.1 We want as many apprentices as possible to achieve level 2 English and maths. We require all apprentices to achieve level 1 (where they haven’t already) and work towards this standard and to take the assessments for the achievement of approved level 2 qualifications in these subjects.

  • P133.2 For individuals with special educational needs, learning difficulties or disabilities, who struggle to achieve the regular English and/or maths minimum requirement due to the nature of their difficulty or disability, we will accept achievement of entry level 3 functional skills in English and/or maths (see paragraphs P145 to P151); and

  • P133.3 You should make every effort to enable apprentices with special educational needs, learning difficulties or disabilities to achieve the minimum English and maths requirements of the specific apprenticeship (as set out in paragraphs P132 to P144). This includes appropriate use of access arrangements, reasonable adjustments and other approved qualifications that are in the 2019 to 20120 list of qualifications in the English and maths legal entitlement offer.

What we will fund

P134

We will fund an apprentice to achieve up to an approved level 2 qualification in English and maths where they do not already hold a suitable equivalent qualification. Acceptable equivalents are set out in a published list on GOV.UK called ‘Acceptable current and prior equivalent qualifications for English and maths minimum requirements in apprenticeship standards at level 2 and above’.

P135

The ESFA will pay you for this at the single rate set by us for each eligible qualification undertaken. It will not be deducted from the employer’s apprenticeship service account or require employer co-investment.

P136

You can claim funding for apprentices who have not previously attained a GCSE grade A* to C (or 9 to 4) in English or maths (or both) on the day they start the following qualifications:

  • P136.1 GCSE English language or maths (or both); or

  • P136.2 Functional skills English or maths at level 2 (or both).

P137

For level 2 apprenticeships, where a level 2 qualification in English or maths is not required for the apprenticeship and the apprentice does not already hold the acceptable qualifications for their framework or standard, then main providers should adopt the following approach and can claim funding for an apprentice in the following scenarios:

  • P137.1 Where the apprentice holds neither level 1 nor level 2 approved qualifications and is judged by the main provider to be working below level 1 standard in English/maths:

    Apprentices must study towards and achieve English and maths qualifications of at least level 1 (functional skills level 1 or GCSE grade E or 2), and start, study towards and take the assessments for level 2 qualifications in these subjects. The apprentice is not required to achieve level 2 qualifications in order to successfully complete their apprenticeship. These requirements must be fulfilled before the apprentice takes the end-point assessment or achieves an apprenticeship framework.

    Main providers must also ensure that any level 1 training and assessments are taken at an early enough stage in the apprenticeship to allow sufficient time for an apprentice to study towards and take the assessments for the level 2 qualification, after a level 1 has been achieved. Where the apprentice does not achieve the level 2, main providers can claim only for the training given.

  • P137.2 Where the apprentice does not already hold approved level 1 qualifications, but is judged by the main provider to be working at level 1 standard in English/maths:

    Apprentices must start, continue to study and take the assessment for level 2 English and maths (functional skills level 2 or GCSE). If they do not achieve a level 2, you must then ensure they take the assessment for level 1 English and/or maths – this is because they must secure the level 1 qualification in order to complete their apprenticeship.

    You must ensure that any level 2 training and assessments are taken at an early enough stage in the apprenticeship to allow time for the apprentice to take the level 1 assessment if they first do not achieve the level 2. In this scenario we will not fund costs for level 1 training and assessment. These requirements must be fulfilled before the apprentice takes the end-point assessment or achieves an apprenticeship framework.

  • P137.3 Where the apprentice already holds approved level 1 qualifications:

    Apprentices must start, continue to study and take the assessments for a level 2 English and/or maths (functional skills level 2 or GCSE). This requirement must be fulfilled before the apprentice takes the end-point assessment or achieves an apprenticeship framework.

P138

We will fund functional skills English and/or maths at level 1 or below where you (or a subcontractor) has conducted an initial assessment that shows the apprentice needs to study at a lower level before being able to achieve their level 2. The apprentice must be judged to be below level 1 to be funded for a level 1 qualification.

P139

In exceptional circumstances, we will fund:

  • P139.1 re-takes of English and/or maths qualifications where apprentices receive further teaching to achieve the required English and/or maths functional skills qualification; and

  • P139.2 other approved qualifications (including components, where applicable) where an apprentice will need significant, additional numeracy and literacy support that is not met through immediate entry onto a GCSE or functional skills course.

P140

If the apprentice is made redundant, they are allowed to continue with their English and/or maths up to and including level 2. You can continue to claim funds at the published apprenticeship English and maths rates.

P141

You must not claim funding from the adult education budget for English or maths undertaken by an apprentice.

P142

Any English and/or maths requirements for the achievement of an apprenticeship standard or framework not set out above must be funded from an employer’s apprenticeship service account or through government-employer co-investment.

P143

You must provide verifiable evidence of the apprentice’s achievement in English and/or maths. For apprenticeship standards, providers must do this as soon as possible, and before the gateway to end-point assessment. Guidance for obtaining acceptable evidence is provided in the evidence pack.

Judgement of an apprentice’s current level

P144

If an apprentice does not have acceptable evidence of previous attainment of English and/or maths you should carry out a judgement of their current level. You must use current assessment tools based on the national literacy and numeracy standards and core curriculum to do this.

Exceptions to the regular English and maths minimum requirements, for people with special educational needs, learning difficulties or disabilities

P145

Individuals should be considered on a case-by-case basis and should satisfy all of the following conditions:

  • P145.1 You and the employer expect the apprentice to achieve all other aspects of the apprenticeship requirements, become occupationally competent and achieve entry level 3 functional skills in the adjusted subject(s) before the end of their apprenticeship.

  • P145.2 The apprentice has either an existing or previously issued education, health and care (EHC) plan, a statement of special educational need (SEN) or a learning difficulty assessment (LDA).

  • P145.3 You hold or have conducted an evidenced judgement demonstrating that even with support, reasonable adjustments and stepping stone qualifications, the apprentice will not be able to achieve English and/or maths to the minimum level within the timeframe projected for them to complete all the occupational elements. This would apply to both frameworks and standards.

P146

Depending on the apprentice’s individual circumstances and outcome of your judgement, this exception may apply to either English and maths (or both). If the exception applies to only one subject, the regular requirements for the non-adjusted subject will apply.

P147

Although the apprentice will be exempt from the regular English and/or maths minimum requirements, main providers must plan and evidence how the apprentice will access further literacy and numeracy development, including level 1 and level 2 courses, as part of their overall training provision, if appropriate.

P148

The judgement must be formal and structured and conducted by an appropriate professional associated with the main provider (or subcontractor), such as the head of SEN or student support. It must be conducted within eight weeks of an apprentice beginning their apprenticeship and must include:

  • P148.1 judgement of the apprentice’s current English and maths ability;

  • P148.2 information on how the learning difficulty or disability affects the apprentice’s English and maths abilities and a clear indication of whether one or both English and maths are affected;

  • P148.3 judgement of the apprentice’s ability to meet the regular English and maths requirements even with appropriate support in place;

  • P148.4 creation of a recommended learning plan to enable the apprentice to achieve entry-level 3 functional skills in the adjusted subject(s) and, where appropriate, to continue to build on their literacy and numeracy skills by accessing further courses; and

  • P148.5 copies of an education, health and care (EHC) plan, a statement of special educational need (SEN) or a learning difficulty assessment (LDA).

P149

You must retain all elements of the judgement in the evidence pack.

P150

If the apprentice disagrees with the judgement outcome, you must provide a facility for the apprentice to request a second opinion. You must ensure that a second SEN professional independently reviews the outcome. You may determine the format of the review process.

P151

Where the apprentice needs to change to entry level 3 for English and/or maths due to their disability or learning difficulty, the main provider should record this in the ILR as a change in the usual way.

End-point assessments (Apprenticeship standards only)

New for 1 August 2019:

  • End-point assessments - Clarification: The end-point assessments section has been updated to further aid understanding.

P152

End-point assessment is a holistic and independent assessment of the knowledge, skills and behaviours, which have been learnt throughout an apprenticeship standard. The requirements for end-point assessment are set out in the assessment plan for each specific standard. Frameworks have different assessment arrangements and do not require end-point assessment.

P153

Apprentices will not be able to achieve an apprenticeship standard without satisfying all the requirements of its assessment plan, including the end-point assessment.

P154

An apprentice can only take the end-point assessment once they have:

  • P154.1 met the minimum duration of the apprenticeship (see paragraph P37). You must ensure that the entire duration of the apprenticeship standard for both training and end-point assessment is a minimum of 372 days to be eligible for funding;

  • P154.2 satisfied the gateway requirements set out in its assessment plan (including any specific duration criteria); and

  • P154.3 their employer (in consultation with the main provider) is content they have attained sufficient knowledge, skills and behaviours to successfully complete the apprenticeship. In the case of an apprentice made redundant within 6 months of the final day of the practical period specified in the apprenticeship agreement, the main provider can act as a proxy employer for the purposes of providing any required employer competency statement. This does not mean you need to record yourself as the employer in the ILR. (See paragraphs P156 and P256 to P257)

P155

The employer in consultation with the main provider must ensure that the apprentice is prepared and understands the end-point assessment process. Engaging the end-point assessment organisation can be at any time, but to ensure timely delivery of the end-point assessment no less than 3 months’ notice that the apprentice will be ready for the end-point assessment should be given. As part of this process all information required for the end-point assessment should be ready to present to the end-point-assessment-organisation for the gateway.

P156

The apprentice must be employed until the end-point assessment is completed. The only exception is where the apprentice has been made redundant and we are funding the apprenticeship to completion (see paragraphs P256 to P257). Consideration should be given to the potential time needed for any re-sit and/or re-training prior to re-taking the end-point assessment so the apprentice remains employed during this time.

P157

At least 3 months before the apprentice reaches the gateway the employer must have:

  • P157.1 selected an organisation from the Register of End-Point Assessment Organisations (RoEPAO) to deliver the end-point assessment;

  • P157.2 negotiated a price with the end-point assessment organisation. Only those organisations listed on the RoEPAO will be eligible to be funded.

P158

You are required to complete the ILR field for the assessment price and end point assessment organisation identifier as soon as the price and end point assessment organisation is agreed with the employer. These fields should not be completed prior to this.

P159

Although you will be involved in arrangements for end-point assessment, the assessment itself must be independent (subject to paragraph P160 below). Some assessment plans give the employer and the training provider specific roles but, with the exception of integrated standards, training providers who have delivered the training cannot make an end-point assessment judgement for that same group of apprentices.

P160

The end-point assessment organisation for an integrated degree standard may also be the training provider, although to remain independent the assessment must be conducted by someone who has not been involved in the delivery of the apprenticeship.

P161

It is the responsibility of the employer to select the end-point assessment organisation and negotiate the price within the funding band for assessment. You must contract with the end-point assessment organisation that has been selected by the employer and lead the relationship with them including where you subcontract the delivery of apprenticeship training. This allows you, on behalf of the employer, to make payment to them for conducting the end-point assessment. The written agreement must set out the arrangements for sharing relevant information about the apprentice so end-point assessment and certification can take place, including arrangements for any re-takes and payments. This should also include arrangements for a change of circumstances, which may delay, or lead to the cancellation of, the end-point assessment.

P162

You must ensure that the price you agree with the employer for the apprenticeship includes the amount the employer has negotiated with the end-point assessment organisation. This includes any cost of external quality assurance of the end-point assessment. Costs for external quality assurance will depend on the body undertaking it. You must ensure that you engage actively with any request for information from the external body, where applicable.

P163

Eligible costs for end-point assessment organisations are set out in the Conditions of Acceptance document for organisations on the RoEPAO.

P164

We expect that the cost of end-point assessment will not usually exceed 20% of the funding band maximum. This does not mean that end-point assessment must cost 20%; the cost that individual employers will pay for assessment varies between standards and we expect employers to negotiate with assessment organisations to secure value for money. Where the total negotiated price is higher than the funding band maximum the difference must be paid by the employer.