16 to 19 education: funding allocations
Information about how 16 to 19 funding is allocated for colleges, providers, schools and academies.
16 to 19 funding allocations
Colleges, providers, schools and academies receive annual funding allocations from the Education Funding Agency (EFA).
Funding is calculated using the EFA national funding formula that incorporates factors including student numbers, student retention, higher cost subjects, disadvantaged students and area costs.
This is supplemented by additional funding for high needs students, bursaries and other financial support awarded to individual students and, currently, formula protection funding (FPF). FPF was introduced in the academic year 2013 to 2014 to take into account changes from previous funding arrangements. FPF will be phased out over the next 6 years with the first reduction made in 2016 to 2017 and the last payments in 2020 to 2021.
Institutions are required to supply data returns to EFA in order that their allocation for the following year can be calculated.
Student number statements
Institutions receive a student number statement by the end of January each year. These are a provisional allocation of student numbers for the next academic year and the funding factors which will apply in calculating the allocation. Also provided is an Allocation Calculation Toolkit (ACT), the ACT is a spreadsheet that displays information from your data returns. It shows how the funding factors and student number statement was calculated. This is an opportunity for institutions to check and comment on the figures and raise any queries prior to the final funding allocation being produced.
Final funding allocations
Institutions receive final funding allocations, including bursary funding, for post-16 students, by the end of March each year. Information on the allocations process and how funding is calculated can be found on the 16 to 19 funding guidance page.
A full list of allocations to all individual further education (FE) institutions, schools and academies is published every October.
Annual requirements for institutions
Institutions are required to submit accurate data returns to the EFA. The data is used to calculated funding allocations for the following academic year. This information is mainly collected via the individualised learner record (ILR), for FE institutions, and the autumn school census, for schools and academies.
If you would like to learn more about how we use the data returned in the autumn census to calculate funding for school and academies, you may be interested in the interactive post-16 school census tool. The interactive tool has been created to help schools and academies submit an accurate autumn census return.
Allocations process 2017 to 2018 academic year
As in previous years, we will base your funding allocation for 2017 to 2018 on your 2016 to 2017 lagged student numbers. The final allocation statements will include a breakdown of the calculation and detailed explanatory notes will be available to help you understand your allocation.
We will be uploading statements, once available, to EFA Information Exchange: ‘Revenue Funding’ folder, under ‘AY 2017-18’. We expect allocations for 2017 to 2018 to be sent out to most institutions by the end of March 2017 and we will confirm deadlines for submitting business cases shortly.
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The provisional timeline until the end of the year is set out below. We will extend this to cover the period December to May as more information becomes available.
|October||ILR R14 deadline (20 October) – final return for 2015 to 2016|
|October||Local authorities and institutions discuss and seek agreement on 2017 to 2018 high needs place numbers|
|October||Student number estimates for some academies collected through the Revenue Funding Data Collection (RFDC)|
|November||School autumn census return (2 November)|
|November||Local authorities submit their 2017 to 2018 high needs place change requests to the EFA portal by the 25 November|
|November||Final deadline for any changes to school autumn census return (30 November)|
|November||Chancellor’s Autumn Statement (23 November)|
|December||ILR R04 deadline (6 December) – first EFA return for 2016 to 2017|
|December||Publication of dedicated schools grant (DSG), schools block and high needs block allocations for 2017 to 2018 (prior to academy recoupment)|
As in previous years, we will publish a funding letter after the Autumn Statement setting out the key decisions and information relating to allocations for 2017 to 2018.
Table 1: Data sources for student numbers
The provisional data sources we expect to use to calculate 2017 to 2018 funding allocations are detailed in the tables below and this will be confirmed in our annual funding letter.
|Institution type||Method of determining number of students attracting funding|
|Schools, Academies, Free Schools, Studio Schools, University technical colleges||Lagged numbers based on 2016 to 2017 student numbers in autumn 2016 census. Some academies are funded on estimated numbers where their funding agreement states this|
|FE colleges, some other FE or Higher Education institutions||The starting point is the number of valid students with a census date of 1 November 2016 based on R04 for 2016 to 2017. This is multiplied by the ratio of 1 November to all-year student numbers based on the R04 return for 2015 to 2016 and the final R14 return for that year. We will also compare this figure with the student numbers calculated from R06, both the year-to-date (as at 1 February) figure and the number recruited by 1 November. Where there is a significant increase or decrease in student numbers we may revise the allocation accordingly. This could result in a delay to issuing allocations for institutions involved|
|Commercial and Charitable Providers||The approach is similar to that for 2016 to 2017 allocations, that is, depending on the profile of recruitment for the individual provider we either use a 12 month rolling figure for February 2016 to January 2017 based on R14 (2015 to 2016) and R06 (2016 to 2017) data; or the same approach as set out above for FE colleges. The use of R06 data means that CCPs receive allocations slightly later than colleges, schools and academies|
|Higher education institutions, Local Authorities, some other FE institutions||Where use of in-year data was not appropriate, a full year figure will be used based on, R14 (2015 to 2016) or HESA data for 2015 to 2016|
|Maintained Special Schools||The high needs place funding allocation will be made at local authority level, rather than at individual school level. Local authorities then determine the place funding to individual maintained special schools|
|Special Academies||Published 2016 to 2017 academic year high needs place numbers revised by place changes requested by local authorities in the autumn of 2016|
|Special Free Schools||EFA contacts special free schools direct for information to determine their place funding allocations for the 2017 to 2018 academic year|
|Special Post-16 Institutions||Continue to be funded on the basis of elements 1 and 2 in 2017 to 2018. The place funding will be allocated based on ILR data. We will confirm shortly which data set will be used for 2017 to 2018 allocation purposes|
|Non Maintained Special Schools||Continue to be funded based on school census data. We will confirm shortly which data set will be used for 2017 to 2018 allocation purposes|
|New institutions||Year 1 – starting point 1/3 of capacity, any variation from this would require a business case by February 2017, Year 2 – double the actual recruitment in year 1 (2016 to 2017 Autumn Census/R04), Year 3 – institution is funded on lagged numbers|
|Closing institutions||We will reduce the lagged numbers to reflect the expected decline in student numbers. No 16 to 19 funding will be allocated to any institution that is completely ceasing 16 to 19 provision, and there will also be a reduction in funding before that if the change in delivery is material (for example, a rundown of provision over 2 years)|
Table 2: Expected data sources for formula elements
|Institution type||Size of programme/Retention/Programme cost weighting||Disadvantage - Block 1 factor||Disadvantage - Block 2 instances||Large programmes||Condition of Funding|
|Institutions making ILR return||R14 2015 to 2016||R14 2015 to 2016||2014 to 2015 Young People’s matched admin data set (YPMAD)||2014 to 2015 Young People’s matched admin data set (YPMAD)||R14 2015 to 2016|
|Institutions making census return||Autumn census 2016 (end-year 2015 to 2016 data)||Autumn census 2016 (end-year 2015 to 2016 data)||2014 to 2015 Young People’s matched admin data set (YPMAD)||2014 to 2015 Young People’s matched admin data set (YPMAD)||Autumn census 2016 (end-year 2015 to 2016 data)|
|Institutions making HESA return||HESA 2015 to 2016||HESA 2015 to 2016||Average for HEIs making ILR returns||Based on exceptional business cases where appropriate||HESA 2015 to 2016|
|Institutions with no historical data||National average for institution type||LA average for institution type||National average for institution type||No impact||No impact|
This information is not applicable for maintained special schools, non maintained special schools, special academies, special free schools, these institutions are funded at £10,000 per place for Element 1 and 2.
*The data used for calculating disadvantage block 2 instances is currently under review and may change for 2017 to 2018 allocations to use ILR/census data rather than the matched admin data mentioned above. This will be confirmed in the annual funding letter.
Published: 10 March 2014
Updated: 17 November 2016
- Allocations process for academic year 2017 to 2018 has been updated.
- Added link to the 16 to 19 funding allocations for the 2016 to 2017 academic year
- General update to page.
- Section under Allocations process 2016 to 2017 academic year has been added.
- Changes to EFA funding for 16 to 19 year olds - 2016 to 2017 video has been added
- updated information and tables added to 16 to 19 funding allocations
- Explanatory note further education student number statement - academic year 2015 to 2016 has been added
- Calendar updated - funding video added
- 2014 to 2015 allocation explanatory notes uploaded to page
- First published.