Guidance

16 to 19 education: funding allocations

Information about how 16 to 19 funding is allocated to colleges, providers, schools and academies.

16 to 19 funding allocations

The Education and Skills Funding Agency (ESFA) funds schools, academies, colleges and independent learning providers. We calculate funding using the 16 to 19 national funding formula. The formula is driven by student recruitment and includes factors which reflect student retention, higher cost subjects, disadvantaged students and area costs. The 16 to 19: how it works page includes further information about each element within the 16 to 19 national funding formula.

Funding calculated using the national funding formula is also supplemented by additional funding for high needs students, bursaries and other financial support awarded to individual students.

16 to 19 allocations process 2018 to 2019 academic year

As in previous years, we will usually base your 16 to 19 funding allocation for 2018 to 2019 on your 2017 to 2018 lagged student numbers (subject to exceptions where the lagged approach does not apply, as set out in our funding guidance). Your funding allocation statement will include a breakdown of the calculation and detailed explanatory notes will be available.

Once allocation statements are available, we will upload them to ESFA Information Exchange: ‘Revenue Funding’ folder, under ‘AY 2018-19’. We expect to issue allocations for 2018 to 2019 for most institutions by the end of March 2018.

We have published a narrated presentation on the 16 to 19 funding allocations process for 2018 to 2019. This provides further information on this year’s allocation process following our annual letter to the sector in January.

video

If you have any queries please contact us using our online enquiry form.

Allocations timeline

The provisional timeline until the end of the year is set out below. We will extend this to cover the period December to May as more information becomes available.

Please check out the latest news section on the timeline for regular updates.

Month Activity Latest news
November 2017 Issue R14 statements to colleges and independent learning providers We have now issued all R14 statements through ESFA information exchange
December 2017 ILR R04 deadline (6 December) – first 16 to 19 return for 2017 to 2018 The R04 data return window has now closed. The next key return is R06 which closes on 6 February 2018
December 2017 Publication of dedicated schools grant (DSG), schools block and high needs block allocations for 2018 to 2019 (prior to academy recoupment) We published the dedicated schools grant in December. Our information about the national funding formula tables for schools and high needs might also be of interest.
January 2018 We will issue the Allocation Calculation Toolkit containing funding factors to FE colleges. Final high needs place numbers confirmed for 2018 to 2019 We published the Allocation Calculation Toolkits (ACT) containing funding factors for FE colleges in January. We will publish the ACT files for academies in February.
February 2018 The ILR R06 deadline is 6 February. We will issue the Allocation Calculation Toolkit containing funding factors and student numbers to schools and academies. We aim to issue allocations, including high needs place numbers, to most school sixth forms, academies and further education colleges. The deadline for R06 has now passed and we have uploaded all ACT files for schools and academies to the Information Exchange. These can be located in the Revenue Funding, AY 2018-19 folder.
March 2018 We aim to issue allocations to all special post-16 institutions, non-maintained special schools and independent learning providers, higher education institutions that supply HESA data and other institutions where lagged numbers are based on R06. We will also issue any remaining allocations to school sixth-forms, academies and further education colleges.  
April 2018 We have set a later business case deadline of 27 April this year after consulting with customers. This year there will be one deadline for institutions to return any business cases in relation to significant data error or exceptional circumstances affecting their allocation (excluding high needs). We expect all business cases to be submitted by the deadline. We will prioritise processing any business cases that we received with full information, by the deadline. For institutions that submit a late or incomplete business case, this will not be processed during the main business case process and so any changes will not be reflected in your initial payments for the year. If your case is successful the change to your allocation will be treated as an in year adjustment and will take place from September 2018.  
May 2018 We will review and process all business cases received by the deadline, containing full information.  
June 2018 We will communicate the outcomes for business cases submitted with full information received before the deadline.  
July/August 2018 Funding agreements/contracts issued to institutions either directly or through the lead contact. Agreements/contracts signed and returned by funded organisation.  
August/September 2018 First payment made to LAs (in respect of schools with sixth-forms) and directly to academies, colleges and other institutions.  

Table 1: Data sources for student numbers

There are some exceptions to the arrangements in this table to reflect specific individual circumstances. We will explain this in our communications that support your 16 to 19 allocation statement.

The data sources we propose to use in calculating allocations are set out below by institution type Method of determining number of students attracting funding
Schools, academies, free schools, studio schools, university technical colleges Lagged numbers based on 2017 to 2018 student numbers in the autumn 2017 census. Some academies are funded on estimated numbers where their funding agreement states this
FE colleges, some other FE or higher education institutions The starting point is the number of valid students with a census date of 1 November 2017 based on R04 for 2017 to 2018. This is multiplied by the ratio of 1 November to all-year student numbers based on the R04 return for 2016 to 2017 and the final R14 return for that year. We will also compare this figure with the student numbers calculated from R06 for 2017 to 2018, both the year-to-date (as at 1 February) figure and the number recruited by 1 November. Where there is a significant increase or decrease in student numbers we may revise the allocation accordingly. This could result in a delay to issuing allocations for institutions involved
Independent learning providers We expect the approach to be similar to that for 2017 to 2018 allocations. That is, depending on the profile of recruitment for the individual provider we either use a) 12 month rolling figure for February 2017 to January 2018 based on R14 (2016 to 2017) and R06 (2017 to 2018) data; b) or the same approach as set out above for FE colleges. The use of R06 data means that there may be a delay in issuing allocations for institutions involved.
Higher education institutions returning HESA data, local authorities, some other FE institutions Where use of in-year data is not appropriate, a full year figure will be used based on, R14 (2016 to 2017) or HESA data for 2016 to 2017.
Maintained special schools The high needs place funding allocation will be made directly to local authorities at local authority level, rather than at individual school level. Local authorities then determine the post-16 place funding to individual maintained special schools.
Special academies Published 2017 to 2018 academic year high needs place numbers revised by place changes notified to local authorities in the autumn of 2017.
Special post-16 institutions (SPI) Continue to be funded on the basis of elements 1 and 2 in 2018 to 2019. The starting point for place funding will be high needs students recorded on the 2017 to 2018 RO4 data return. This is multiplied by the ratio of 1 November to all-year high needs student numbers based on the RO4 return for 2016 to 2017 and the final R14 return for that year. We will also compare this figure with the student numbers calculated from R06 for 2017 to 2018, both the year-to-date (as at 1 February) figure and the number recruited by 1 November. Where there is a significant increase or decrease in student numbers we may revise the allocation accordingly. This could result in a delay to issuing allocations for institutions involved.
Non maintained special schools (NMSS) The starting point is the October 2017 census pupil headcount. An uplift is then added calculated as the increase in total pupil numbers between October 2016 and January 2017 census returns. This uplift is applied for increases only, no NMSS will get funded for less than their October 2017 census numbers.

Table 2: Expected data sources for formula elements

The information in table 2 is not applicable for maintained special schools, non-maintained special schools, special academies, special free schools. These institutions are funded at £10,000 per place.

We will also fund SPIs on the basis of averages again in academic year 2018 to 2019.

Data sources for formula elements Institution type Size of programme/Retention/Programme cost weighting Disadvantage - Block 1 factor Disadvantage - Block 2 (1) instances Large programmes Condition of Funding Work Placements
Institutions making ILR return R14 2016 to 2017 R14 2016 to 2017 R14 2016 to 2017 2015 to 2016 Young People’s matched admin data set (YPMAD) R14 2016 to 2017 R14 2015 to 2016
Institutions making census return Autumn census 2017 (end-year 2016 to 2017 data) Autumn census 2017 (end-year 2016 to 2017 data) Autumn census 2017 (end-year 2016 to 2017 data) 2015 to 2016 Young People’s matched admin data set (YPMAD) Autumn census 2017 (end-year 2016 to 2017 data) Autumn census 2016 (end-year 2015 to 2016 data)
Institutions making HESA return HESA 2016 to 2017 HESA 2016 to 2017 HESA 2016 to 2017 Based on exceptional business cases where appropriate HESA 2016 to 2017 end-year 2015 to 2016 data
Institutions with no historical data National average for institution type LA average for institution type National average for institution type No impact No impact No impact

(1) Disadvantage block 2 funding is calculated based on the number of students that fail to attain at least a grade C GCSE or grade 4 under the new reformed GCSEs in English and maths by the end of year 11.

This information is not applicable for maintained special schools, non maintained special schools, special academies, special free schools, these institutions are funded at £10,000 per place for Element 1 and 2.

Allocations process 2017 to 2018 academic year

To support the delivery of 16 to 19 revenue funding allocations for the 2017 to 2018 academic year we published the following information:

  • a funding letter setting out the key decisions and information relating to allocations for 2017 to 2018
  • our annual data set of the 16 to 19 allocations made to all individual FE institutions, schools and academies

Resources

Published allocations

Published 10 March 2014
Last updated 20 February 2018 + show all updates
  1. A video on the 16 to 19 funding allocations process for 2018 to 2019 has been added.
  2. 16 to 19 allocation timeline updated.
  3. 16 to 19 allocation process for 2018 to 2019 has been updated.
  4. 16 to 19 funding allocation timeline updated.
  5. Added a new section to the allocation timeline.
  6. A video explaining the funding allocations for 2017 to 2018 has been added.
  7. This page has been updated to reflect 2017 to 2018 allocation cycle
  8. Allocations process for academic year 2017 to 2018 has been updated.
  9. Added link to the 16 to 19 funding allocations for the 2016 to 2017 academic year
  10. General update to page.
  11. Section under Allocations process 2016 to 2017 academic year has been added.
  12. Changes to EFA funding for 16 to 19 year olds - 2016 to 2017 video has been added
  13. updated information and tables added to 16 to 19 funding allocations
  14. Explanatory note further education student number statement - academic year 2015 to 2016 has been added
  15. Calendar updated - funding video added
  16. 2014 to 2015 allocation explanatory notes uploaded to page
  17. First published.