Guidance

16 to 19 education: funding allocations

Information about how 16 to 19 funding is allocated to colleges, providers, schools and academies.

16 to 19 funding allocations

The Education and Skills Funding Agency (ESFA) funds schools, academies, colleges and independent learning providers. We calculate funding using the 16 to 19 national funding formula. The formula is driven by student recruitment and includes factors which reflect student retention, higher cost subjects, disadvantaged students and area costs. The 16 to 19: how it works page includes further information about each element within the 16 to 19 national funding formula.

Funding calculated using the national funding formula is also supplemented by additional funding for high needs students, bursaries and other financial support awarded to individual students.

16 to 19 revenue funding allocations process academic year 2019 to 2020

We are preparing for the delivery of 16 to 19 revenue funding allocations for academic year 2019 to 2020. We will publish information and updates to timelines and data sources on this page as they become available.

Allocations timeline

Please check out the latest news section on the timeline for regular updates.

Month Activity Latest news
November 2018 We will issue R14 statements to colleges and independent learning providers  
December 2018 ILR R04 deadline (6 December) – this is the first 16 to 19 data return for 2018 to 2019  
December 2018 Publication of dedicated schools grant schools block and high needs block allocations for 2019 to 2020 (prior to academy recoupment)  
January 2019 We will issue the allocation calculation toolkits containing funding factors to FE colleges. Outcomes of the high needs place change process published for 2019 to 2020.  
February 2019 The ILR R06 deadline is 6 February 2019  
February 2019 We will issue the allocation calculation toolkits containing funding factors and student numbers to schools and academies. We will start to issue allocations, including high needs place numbers, to most school sixth forms, academies and FE colleges  
March 2019 We will issue allocations to all special post-16 institutions, non-maintained special schools, independent learning providers and higher education institutions that supply HESA data. We will also issue any remaining allocations to school sixth forms, academies and further education colleges.  
April 2019 The business case deadline is 30 April 2019 for all institutions to return any business cases in relation to significant data error or exceptional circumstances affecting their allocation. (excluding high needs place numbers – this is because we will open a 2-week window for enquiries in January 2019 following publication of the outcomes of the high needs place change process). We will prioritise processing any business cases that we receive with full information, by the deadline. For institutions that submit a late or incomplete business, we will not process these during the main business case process. This means we will not reflect any changes in your initial payments at the start of the year. If your case is successful, the change to your allocation will be treated as an in-year adjustment and will take place from September 2019.  
May 2019 We will review and process all business cases received by the deadline where those cases contained full and complete information.  
June 2019 We will communicate the outcomes of business cases submitted with full and complete information received before the deadline.  
July/August 2019 Funding agreements/contracts issued to institutions either directly or through the lead contact. Agreements/contracts signed and returned by funded organisation.  
August/September 2019 First payment made to local authorities (in respect of schools with sixth forms) and directly to academies, colleges and other institutions.  

Table 1: Data sources for student numbers

The table below sets out the approach we will use to calculate student numbers for most institutions. There are some exceptions to the arrangements in this table to reflect specific individual circumstances. We will explain this in our communications and guides that support your 16 to 19 revenue funding allocation statement.

The data sources we propose to use in calculating allocations are set out below by institution type Method of determining number of students attracting funding
Schools, academies, free schools, studio schools, university technical colleges Lagged numbers based on 2018 to 2019 student numbers in autumn 2018 census. Some academies are funded on estimated numbers where their funding agreement states this.
FE colleges, some other FE or higher education institutions The starting point is the number of valid students with a census date of 1 November 2018 based on R04 for 2018 to 2019. This is multiplied by the ratio of 1 November to all-year student numbers based on the R04 return for 2017 to 2018 and the final R14 return for that year. We will also compare this figure with the student numbers calculated from R06 for 2018 to 2019, both the year-to-date (as at 1 February) figure and the number recruited by 1 November. Where there is a significant increase or decrease in student numbers, we may revise the allocation accordingly. This could result in a delay to issuing allocations for institutions involved.
Independent learning providers We expect the approach to be similar to that for 2018 to 2019 allocations. That is, depending on the profile of recruitment for the individual provider, we will either use: 1) a twelve month rolling figure for February 2018 to January 2019 based on R14 (2017 to 2018) and R06 (2018 to 2019) data, 2) or the same approach as set out above for FE colleges. The use of R06 data means that there may be a delay in issuing allocations for institutions involved.
Higher education institutions returning HESA data, local authorities, some other FE institutions Where use of in-year data is not appropriate, a full year figure will be used based on, R14 (2017 to 2018) or HESA data for 2017 to 2018.
Maintained special schools High needs place funding will be allocated directly to local authorities. Local authorities then determine the post-16 place funding to allocate to individual maintained special schools.
Special academies Published 2018 to 2019 academic year high needs place numbers, revised by place changes notified to local authorities in the autumn of 2018.
Special post-16 institutions (SPI) Continue to be funded on the basis of elements 1 and 2 in academic year 2019 to 2020. The starting point for place funding will be students recorded in the 2018 to 2019 R04 data return. This is multiplied by the ratio of 1 November to all-year student numbers based on the R04 return for 2017 to 2018 and the final R14 return for that year. We will also compare this figure with the student numbers calculated from R06 for 2018 to 2019. Where there is a significant increase or decrease in student numbers, we may revise the allocation accordingly. This could result in a delay to issuing allocations for institutions involved.
Non-maintained special schools (NMSS) We will base allocations on October 2018 census pupil headcount for the 2018 to 2019 academic year. We then add any increase in total pupil numbers between the October 2017 and January 2018 census. No NMSS will be allocated less than their October 2018 census numbers.

Note that for those institutions normally subject to lagged funding, the lagged approach does not apply where there is a material change in the volume of provision offered by the institution. In those cases we remove the institution from the lagged approach, and funded student numbers are calculated as set out in the funding rates and formula guidance.

Table 2: Expected data sources for formula elements

The information in table 2 is not applicable for maintained special schools, non-maintained special schools, special academies and special free schools. We fund these institutions at £10,000 per place. It does not apply to special post-16 institutions either because we will fund these institutions on the basis of averages again in academic year 2019 to 2020.

Data sources for formula elements Institution type Size of programme/ retention/ programme cost weighting Disadvantage - Block 1 factor Disadvantage - Block 2 (1) instances Large programmes Condition of funding Industry placements Advanced maths premium Large programmes Condition of funding
Institutions making ILR return R14 2017 to 2018 R14 2017 to 2018 R14 2017 to 2018 2017 to 2018 Young People’s matched admin data set (YPMAD) R14 2017 to 2018 R14 2017 to 2018 2018 to 2019 R04 data with a reference date of 1 November 2018    
Institutions making census return Autumn census 2018 (end-year 2017 to 2018 data) Autumn census 2018 (end-year 2017 to 2018 data) Autumn census 2018 (end-year 2017 to 2018 data) 2017 to 2018 YPMAD Autumn census 2018 (end-year 2017 to 2018 data) Autumn census 2018 (end-year 2017 to 2018 data) 2018 to 2019 data returned in the Autumn 2018 census    
Institutions making HESA return HESA 2017 to 2018 HESA 2017 to 2018 HESA 2017 to 2018 Based on exceptional business cases where appropriate HESA 2017 to 2018 HESA 2017 to 2018 HESA 2017 to 2018    
Institutions with no historical data National average for institution type LA average for institution type National average for institution type No impact No impact No impact 2018 to 2019 autumn census or R04 ILR data with a reference date of 1 November 2018    

(1) Disadvantage block 2 funding is calculated based on the number of students that fail to attain at least a grade C GCSE or grade 4 under the new reformed GCSEs in English and maths by the end of year 11.

16 to 19 allocations process 2018 to 2019 academic year

As in previous years, we based your 16 to 19 funding allocation for 2018 to 2019 on your 2017 to 2018 lagged student numbers (subject to exceptions where the lagged approach did not apply, as set out in our funding guidance). Your funding allocation statement included a breakdown of the calculation and a detailed explanatory note to support this is available on GOV.UK.

We successfully issued all 16 to 19 revenue funding allocation statements for 2018 to 2019, where expected, by the end of March 2018. We uploaded the statements to the ESFA Information Exchange and they can be found in the ‘Revenue Funding’ folder, under ‘AY 2018-19’.

We published a narrated presentation on the 16 to 19 funding allocations process for 2018 to 2019. This provides further information on this year’s allocation process following our annual letter to the sector which we published in January.

video

We also published 2 short videos to help you understand your 16 to 19 funding statement.

If you have any queries please contact us using our online enquiry form.

Resources

Published allocations

Published 10 March 2014
Last updated 12 December 2018 + show all updates
  1. We have updated the allocations timetable.
  2. We have updated this guidance with information for special post-16 institutions.
  3. 16 to 19 revenue funding allocations process for academic year 2019 to 2020 has been added.
  4. 16 to 19 allocation timeline updated.
  5. A video on the 16 to 19 funding allocations process for 2018 to 2019 has been added.
  6. 16 to 19 allocation timeline updated.
  7. 16 to 19 allocation process for 2018 to 2019 has been updated.
  8. 16 to 19 funding allocation timeline updated.
  9. Added a new section to the allocation timeline.
  10. A video explaining the funding allocations for 2017 to 2018 has been added.
  11. This page has been updated to reflect 2017 to 2018 allocation cycle
  12. Allocations process for academic year 2017 to 2018 has been updated.
  13. Added link to the 16 to 19 funding allocations for the 2016 to 2017 academic year
  14. General update to page.
  15. Section under Allocations process 2016 to 2017 academic year has been added.
  16. Changes to EFA funding for 16 to 19 year olds - 2016 to 2017 video has been added
  17. updated information and tables added to 16 to 19 funding allocations
  18. Explanatory note further education student number statement - academic year 2015 to 2016 has been added
  19. Calendar updated - funding video added
  20. 2014 to 2015 allocation explanatory notes uploaded to page
  21. First published.