Guidance

Execution of deeds (PG8)

Advice on the execution of deeds that are to be submitted to HM Land Registry (practice guide 8).

Documents

Details

The aim of this guide is to advise on the execution of deeds that are to be submitted to HM Land Registry. It is aimed at conveyancers, and you should interpret references to ‘you’ accordingly.

How to avoid HM Land Registry requisitions

Watch this video about execution of deeds and powers of attorney.

How to avoid HM Land Registry requisitions: Execution of deeds and powers of attorney

This is part of a series of videos on how to avoid requisitions.

We only provide factual information and impartial advice about our procedures. Read more about the advice we give.

Published 13 October 2003
Last updated 19 November 2018 + show all updates
  1. Following a customer's comment, we have added details of execution requirements for limited liability partnerships with corporate members to section 5.2.
  2. Section 5.2 has been amended to clarify our requirements where a deed has been executed by a limited liability partnership.
  3. Section 10 has been updated to clarify that a special arrangement is only available in respect of discharges on form DS1.
  4. Section 1.1 has been updated to reflect our current practice relating to the use of copy documents for registration. Section 11 has been updated. The Land Registration (Electronic Conveyancing) Rules 2008 have been revoked and replaced by new rules 54A to D which have been inserted into the Land Registration Rules 2003 by the Land Registration (Amendment) Rules 2018. The 2018 Rules came into force on 6 April 2018. Section 9.5.1 has been updated to clarify that the donor of a power of attorney does not need to sign the deed.
  5. The information in section 6 of this guide has been removed as the information is now set out in practice guide 78: overseas companies and limited liability partnerships.
  6. Section 5.4 has been amended to confirm the requirements for the execution of a deed by a registered society.
  7. Section 1.1 has been amended and a new section 11 added to explain when electronic documents with electronic signatures can be deemed to be deeds.
  8. Section 11.3 has been added which shows the wording of form 7 in Schedule 3 to the Land Registration Rules 2003 referred to in section 6 of this guide. Appendix 2 has been added to show examples where there is only one witness to multiple signatures.
  9. Section 3.2 has been amended to make it clear that where a deed is being executed by the director and secretary of a limited company, they must be two separate people.
  10. Section 6.2 has been amended to make it clear that an opinion given by a lawyer practising in a foreign jurisdiction must not be conditional or qualified in any way.
  11. Video about How to avoid Land Registry requisitions: Execution of deeds and powers of attorney added
  12. We have updated section 2 to clarify the attestation process when there are multiple signatures.
  13. We have updated section 6 to take out reference to a legal opinion as rule 183(2) of the Land Registration Rules 2003 states that the evidence of constitution to be provided must be either the constitution itself or a certificate in form 7.
  14. Link to the advice we offer added.
  15. Section 2.1.2 has been amended to confirm that one party to the deed cannot witness the signature of another party to the deed.
  16. Section 5.4 has been amended as a result of the Co-operative and Community Benefit Societies Act 2014.
  17. Welsh translation added.
  18. First published.