Data protection: privacy notice model documents

Suggested privacy notices for schools and local authorities to issue to staff, parents and pupils about the collection of data.



Providing accessible information to individuals about the use of personal data is a key element of the Data Protection Act 2018 and General Data Protection Regulation.

The most common way to provide information is through a privacy notice.

The department provides suggested wording that schools and local authorities may wish to use. You must review and amend to reflect local needs and circumstances, as you will process data that is not solely for use within data collections.

You can issue privacy notices in a number of ways, for example on your website, or within:

  • induction packs
  • staff contracts
  • information about social services
Published 10 July 2013
Last updated 3 October 2018 + show all updates
  1. Updated privacy notices with suggested text to reflect the latest data protection legislation (DPA 2018).
  2. Updated 'Privacy notice: how we use employee information' to help local authorities comply with the General Data Protection Regulation (GDPR).
  3. Added documents 'Privacy notice: suggested text for a school governor'.
  4. Added an explanation of privacy notices and updated the suggested texts.
  5. Updated privacy notices to help local authorities comply with the General Data Protection Regulation (GDPR).
  6. Added 'Privacy notice: how we use employee information'.
  7. Updated 'suggested text for pupils' documents to help schools comply with the General Data Protection Regulation.
  8. Updated privacy notice model documents for pupils, local authorities, and looked-after children and children in need.
  9. Updated privacy notice model documents.
  10. Documents updated to take account of any relevant policy and organisational changes, and to include the latest web links.
  11. First published.