Guidance

Data protection: privacy notice model documents

Suggested privacy notices for schools and local authorities to issue to staff, parents and pupils about the collection of data.

Documents

Explanation of privacy notices

Privacy notice: suggested text for pupils

This file is in an OpenDocument format

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested text for pupils

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested text for school workforce

This file is in an OpenDocument format

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested text for school workforce

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested text for a school governor

This file is in an OpenDocument format

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested text for a school governor

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested web text for a local authority

This file is in an OpenDocument format

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested web text for a local authority

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested text for looked-after children and children in need

This file is in an OpenDocument format

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: suggested text for looked-after children and children in need

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Privacy notice: how we use employee information

This file is in an OpenDocument format

Details

Providing accessible information to individuals about the use of personal data is a key element of the Data Protection Act 1998 and General Data Protection Regulation.

The most common way to provide information is through a privacy notice.

The department provides suggested wording that schools and local authorities may wish to use. You must review and amend to reflect local needs and circumstances, as you will process data that is not solely for use within data collections.

You can issue privacy notices in a number of ways, for example on your website, or within:

  • induction packs
  • staff contracts
  • information about social services
Published 10 July 2013
Last updated 29 June 2018 + show all updates
  1. Added documents 'Privacy notice: suggested text for a school governor'.
  2. Added an explanation of privacy notices and updated the suggested texts.
  3. Updated privacy notices to help local authorities comply with the General Data Protection Regulation (GDPR).
  4. Added 'Privacy notice: how we use employee information'.
  5. Updated 'suggested text for pupils' documents to help schools comply with the General Data Protection Regulation.
  6. Updated privacy notice model documents for pupils, local authorities, and looked-after children and children in need.
  7. Updated privacy notice model documents.
  8. Documents updated to take account of any relevant policy and organisational changes, and to include the latest web links.
  9. First published.