Data collection and censuses for schools

School censuses and school-level annual school censuses (SLASC), school capacity surveys, phonics screening checks, key stage 1 and 2 assessments data.

General information and guidance

  1. Assessment component files: 2013

    Assessment framework specification files for software suppliers developing management information systems (MIS).

  2. Assessment component files: 2014

    Assessment framework specification files for software suppliers developing management information systems (MIS).

  3. COLLECT guides for schools and local authorities

    Guides for schools and local authorities submitting data using COLLECT.

  4. Common basic data set (CBDS) and assessment component files

    Common basic data set (CBDS) and assessment component files for use by software suppliers developing management information systems.

  5. Common transfer file (CTF) and co-ordinated admissions data

    CTF documents and co-ordinated admissions files for software suppliers of school and local authority management information systems.

  6. Condition Data Collection programme: information and guidance

    Information and guidance on the Condition Data Collection (CDC) programme.

  7. Data protection: privacy notice model documents

    Suggested privacy notices for schools and local authorities to issue to staff, parents and pupils about the collection of data.

  8. KS1 assessments data collection: technical specification 2017

    Technical specification for the 2017 key stage 1 (KS1) teacher assessments data collection.

  9. National pupil database

    Documents for researchers and third parties applying for data extracts from the national pupil database, ILR and HESA.

  10. National pupil database: apply for a data extract

    How researchers, third-party organisations and individuals can apply for data extracts from the national pupil database.

  11. School census 2017 to 2018: funding report guides

    Guides on funding reports for local authorities completing the school census 2017 to 2018.

  12. School to school (S2S) data transfer system: guides

    How schools and local authorities access and use the S2S secure data transfer system.

  13. School to school service: how to transfer information

    How schools and local authorities should securely send pupil records and other information using the school to school (S2S) system.

  14. Secure access: approver and end-user guides

    Guidance for approvers who can create and administer secure access accounts and end users to whom approvers give access.

  15. Unique pupil numbers

    Guide for schools and local authorities on unique pupil numbers (UPNs) and a tool for generating them.

Alternative provision censuses

Guidance on completing and returning the census, how local authorities should submit data, business and technical specifications.

  1. Alternative provision census 2018: guide

    Guide for local authorities and providers of alternative provision to help them complete and submit alternative provision census 2018 data.

  2. Alternative provision census 2018: technical specification

    Business and technical specification for local authorities and software suppliers to prepare for the alternative provision census 2018.

  3. Alternative provision census: closed collections

    Documents for software suppliers and anyone else interested in past alternative provision (AP) census collections.

  4. Alternative provision census: guide to submitting data

    How local authorities should submit data for the alternative provision census.

General hospital school censuses

Guidance on completing and returning data collection, user guide for submitting data via COLLECT management system.

  1. General hospital school census: guide to submitting data

    What data general hospital schools must collect and how to submit it.

  2. General hospital schools census 2018: guide

    Guide to help general hospital schools complete their annual census.

Key stage 1 and 2 assessments data collection

Guidance on completing and returning data collection, user guide for submitting data via COLLECT management system, technical specification.

  1. Key stage 1 assessments data collection 2016: COLLECT guide

    COLLECT user guide for local authorities submitting the 2016 key stage 1 return.

  2. Key stage 1 assessments data collection 2017: guide

    How local authorities should complete and submit data for the 2017 key stage 1 (KS1) assessment results data collection.

  3. Key stage 1 assessments data collection: closed collections

    Documents for software suppliers and anyone else interested in past key stage 1 (KS1) assessments data collections.

  4. Key stage 2 teacher assessment data collection 2016: technical specification

    Technical specification for software suppliers, educators and local authorities completing returns for the key stage 2 data collection 2016.

Parental responsibility measures attendance censuses

Controls to help parents make sure their children attend school. Completing the census, using COLLECT management system, collecting data.

  1. Parental responsibility measures attendance census

    How local authorities should collect and submit data for the annual attendance measures census.

  2. Parental responsibility measures attendance census 2017: guide

    A guide to help local authorities complete the census.

  3. Parental responsibility measures attendance census: closed censuses

    Documents for software suppliers and people interested in past parental responsibility measures attendance census collections.

Phonics screening checks

Guidance on completing and returning data collection, user guide for submitting data via COLLECT management system, technical specification.

  1. Phonics screening check data collection 2016: COLLECT guide

    Guide for local authorities on submitting and editing data for the 2016 phonics screening check data collection using COLLECT.

  2. Phonics screening check data collection 2017: guide

    Guide for local authorities to help them complete and return the 2017 phonics screening check data collection.

  3. Phonics screening check data collection: closed collections

    Documents for software suppliers and anyone else interested in past phonics screening check data collections.

  4. Phonics screening data collection 2017: technical specification

    The scope of, and business rationale for, the phonics screening check data collection 2017.

School capacity surveys

Completing and returning the survey, using COLLECT management system, capital spend data portal guide.

  1. School capacity survey 2016: capital spend data portal guide

    Guide for local authorities submitting data in the EFA online collection portal for school capacity survey 2016.

  2. School capacity survey 2016: COLLECT guides

    Guides for local authorities submitting data in COLLECT for the school capacity survey 2016, including a guide for entering pupil forecasts.

  3. School capacity survey 2016: guide for local authorities

    This guide is for local authorities completing the school capacity survey 2016 and covers capacity, forecasts and capital spend.

  4. School capacity survey: closed surveys

    Documents for software suppliers and anyone else interested in past school capacity surveys.

  5. School capacity survey: guide to submitting data

    How local authorities should provide information for the school capacity survey (SCAP).

School censuses and school-level annual school censuses (SLASC)

Completing and returning data, user guide for submitting data via COLLECT management system, summary reports, technical information.

  1. Interactive post-16 school census tool

    An interactive tool to help schools and academies submit an accurate autumn census return.

  2. School census 2017 to 2018: COLLECT term-on-term queries

    Guide for schools and local authorities to the term-on-term queries in COLLECT.

  3. School census 2017 to 2018: duplicate reports in COLLECT

    Guides to help schools and local authorities use the reports of duplicate unique pupil numbers (UPN) to resolve duplicates.

  4. School census 2017 to 2018: guide for schools and LAs

    A guide to help schools and local authorities (LAs) complete and submit their autumn 2017 to summer 2018 school census data.

  5. School census 2017 to 2018: technical information

    Technical specification and validation rules for submitting 2017 to 2018 school census data.

  6. School census autumn 2017 to summer 2018: school summary reports

    Specifications for software suppliers developing school summary reports for the school censuses in autumn 2017, spring 2018 and summer 2018.

  7. School census spring 2016: infant class size validation

    How to check the infant class size information in your spring 2016 school census return.

  8. School census spring 2017: infant class size validation

    How to check the infant class size information in your spring 2017 school census return.

  9. School census: closed collections

    Documents for software suppliers and anyone else interested in past school census collections.

  10. School census: guide to submitting data

    How local authorities, schools and academies should submit school census data to us.

  11. School census: notepad entries for COLLECT queries

    A list of COLLECT queries and explanatory notes to help schools, academies and local authorities complete the autumn 2017 school census.

  12. School-level annual school census: closed collections

    Documents for software suppliers and anyone else interested in past school-level annual school census (SLASC) collections.

  13. School-level annual school census: guide to submitting data

    How independent schools must collect and submit data for the school-level annual school census (SLASC).

  14. SLASC 2018: technical specification

    Technical specification and validation rules describing the requirements for the school-level annual school census (SLASC) 2018.

School exclusion reviews

Guidance on completing and returning data collection for local authorities, user guide for submitting data via COLLECT management system.

  1. School exclusion reviews data collection 2017: guide for LAs

    Guide for all local authorities to help them complete and return the school exclusion reviews data collection 2017.

  2. School exclusion reviews data collection 2018: guide for LAs

    Guide for all local authorities to help them complete and return the school exclusion reviews data collection 2018.

  3. School exclusion reviews data collection: guide

    How local authorities should submit information about reviews of cases where schools have suspended or expelled pupils.

School preference and admission appeals data collection

Guidance on completing and returning data, user guide for submitting data via COLLECT management system, technical specification.

  1. School admission appeals data collection 2017: COLLECT guide

    A guide to COLLECT for local authorities submitting data for the school admission appeals data collection 2017.

  2. School admission appeals data collection 2017: guide

    Guide for local authorities to help them complete and return the school admission appeals data collection 2017.

  3. School admission appeals data collection: how to submit data

    How local authorities should collect and submit admission appeals data from all community and voluntary-controlled schools in their area.

  4. School preference data collections 2018: technical specification

    The requirements local authorities should meet when submitting data for the 2018 school preference data collections.

  5. School preference data collections: closed collections

    Documents for software suppliers and anyone else interested in past school preference data collections.

  6. School preference data collections: guide to submitting data

    How local authorities should submit data for the annual school preference collections.

School workforce censuses

Guide to submitting data, business and technical specification, COLLECT guides, information for local authorities.

  1. School workforce census 2016: notepad entries for COLLECT queries

    A list of COLLECT queries and explanatory notes to help schools, academies and local authorities complete the 2016 school workforce census.

  2. School workforce census 2017: business and technical specification

    Business and technical specification, validation rules and XSD schema files for the school workforce census 2017.

  3. School workforce census 2017: guides

    Guides for schools and local authorities on submitting data for the school workforce census 2017.

  4. School workforce census 2017: notepad entries for COLLECT queries

    A list of COLLECT queries and explanatory notes to help schools, academies and local authorities complete the 2017 school workforce census.

  5. School workforce census: closed collections

    Documents for software suppliers and anyone else interested in past collections of the school workforce census.

  6. School workforce census: guide to submitting data

    How local authorities, local-authority-maintained schools and academies should collect and submit data for the school workforce census.

Special educational needs surveys

Guidance on completing and returning the survey (SEN2), user guide for submitting data for local authorities.

  1. Special educational needs survey 2018: guide

    Guide for local authorities completing returns for the 2018 special educational needs survey, commonly known as SEN2.

  2. Special educational needs survey 2019: guide

    Guide for local authorities completing returns for the 2019 special educational needs survey, commonly known as SEN2.

  3. Special educational needs survey: closed collections

    Documents for anyone interested in past special educational needs survey data collections (commonly known as SEN2).

  4. Special educational needs survey: guide to submitting data

    How local authorities should report data for the annual special educational needs survey, commonly known as SEN2.